2016-09-06 S&O Committee - Attachment 1 to Item 2 - Asset Management Roadmap

Dependencies with other Road-Map Initiatives:
            Develop the Asset Management System Change Management Approach: The Asset
            Management Governance arrangements will be a key mechanism for reviewing and
            implementing change.
ISO 55001 References:
            4.2      Understanding the Needs and Expectations of Stakeholders: Determining the criteria
                     for asset management decision-making
            4.4      Asset Management System: Documenting system components
            5.1      Leadership and Commitment: Supporting and role-modelling cross-functional
                     working
            5.3      Organisational Roles, Responsibilities and Authorities: Assigning responsibility and
                     authority for ensuring the adequacy, ongoing suitability and effectiveness of the
                     Asset Management System
            8.2      Management of Change: Identification and assessment of change
            9.3      Management Review: A documented and systematic approach to Management
                     review
Potential Benefits:
Development and documentation of a robust asset management governance structure for Council
will increase internal and external stakeholder confidence that asset management decisions are
receiving an appropriate level of consideration. It will also assure a high level of transparency in
future decision-making.
On the assumption that the governance structure developed will preside over the full range of asset
management decision-making from operational to strategic, the resulting structure will also be an
excellent mechanism for future asset management communication and knowledge-sharing.
Scope of Work:
     Task    Task Description                         Resources        Approx.     Delivery    Deliverable /
     No.                                                               Duration    Timeframe   Outcome
     1       Develop draft governance structure for       Council        2 weeks   Short       Draft Governance
             consideration / refinement by Council                                             Structure Proposal
     2       Refine, seek approval of and                 Council        1 month   Short       Agreed
             institutionalise proposed structure                                               Governance
                                                                                               Structure and
                                                                                               Responsibility
                                                                                               Matrix
                                                                                               Governance
                                                                                               players assigned
                                                                                               and active




14                                             ASSET MANAGEMENT ROAD-MAP REPORT