2016-09-06 S&O Committee - Attachment 1 to Item 2 - Asset Management Roadmap

Potential Benefits:
Provides clarity on the scope and boundaries of the Asset Management System, which enables more
efficient development and operation of Asset Management System components. Clearer
understanding of the boundaries of the Asset Management System with other Council Management
systems also allows investigation of the protocols, reporting and data transfers required at these
interfaces.
Scope of Work:
     Task    Task Description                                    Resources         Approx.            Delivery          Deliverable /
     No.                                                                           Duration           Timeframe         Outcome
     1       Agree scope of assets covered in Asset                 Council           2 weeks         Short             Agreed list of
             Management System                                                                                          assets within the
                                                                                                                        scope of the
                                                                                                                        Asset
                                                                                                                        Management
                                                                                                                        System.
     2       Develop a “block diagram” showing the                  External          2 weeks         Short             Block Diagram of
             elements of Council’s AMS and their                    Support                                             Council’s AMS
             connectivity to other Council functions /
             Management Systems.
                                                                    Council
     3       Document rationale for Asset                           Council           1 month         Short             Rationale for
             Management Plan scopes and priorities                                                                      AMP scopes,
                                                                                                                        provided in
                                                                                                                        SAMP.



Environmental Scan
Description of the Initiative:
An Environmental Scan assists in
building an understanding of the
external factors that influence
Council’s decision-making which may
in-turn, influence the objectives,
nature and scope of the Asset
Management System. It is
recommended the PESTLE 1 approach
be adopted when undertaking an
environmental scan, as it ensures
consideration of the majority of
external factors that influence
                                                         Figure 3-2 PESTLE Diagram
decision-making, as depicted in Figure
3-1, to the right:
Some data gathering is required to support the PESTLE analysis, but the analysis itself is best
undertaken within a facilitated workshop environment with nominated Council staff. The
workshopping approach is not only cost/time-effective, but provides a forum that promotes
collaboration and ownership” of the analysis outcomes.




1 The PESTLE approach investigates the primary factors that contribute to business decision-making, as follows: Political, Economic, Social,
Technological, Legal and Environmental.

20                                                 ASSET MANAGEMENT ROAD-MAP REPORT