2016-09-06 S&O Committee - Attachment 1 to Item 2 - Asset Management Roadmap

During this workshop, it is strongly recommended that the attendees also carry-out a SWOT
(Strengths, Weaknesses, Opportunities and Threats) analysis, based on the outcomes of the PESTLE
analysis. This analysis builds on the PESTLE analysis outcomes to identify:
      1. How well placed Council is to respond to the influences identified; and
      2. What courses of action Council might consider.
CH2M acknowledges that it was agreed in the Road-Map development workshops to incorporate the
outcomes of the Environmental Scan carried out, to support development of Council’s new
Corporate Plan. The approach detailed above provides Council with an insight into the typical
Environmental Scan applied to SAMP development, for its consideration.
Council Lead(s)
Executive Manager, Asset Planning Co-ordinator
Interfaces with existing Council Initiatives:
          N/A
Dependencies with other Road-Map Initiatives:
          Asset Management Scope: May influence the Scope of the Asset Management System.
ISO 55001 References:
          4.3     Understanding the Organisation and its Context: Determining the external issues
                  that are relevant to the organisation’s purpose and that affect the ability to achieve
                  intended Asset Management System outcomes.
Potential Benefits:
A clear and documented understanding of all of the external factors that currently influence Council
that may have a bearing on the scope and objectives of the Asset Management System.
A documented list of opportunities and threats related to the external influences identified, which
may influence the scope and/or objectives of the Asset Management System.
Scope of Work:
  Task     Task Description                         Resources     Approx.      Delivery    Deliverable /
  No.                                                             Duration     Timeframe   Outcome
  1        Data gathering for PESTLE / SWOT            Council      1 month    Short       Supporting data for
           analysis (optional)                                                             the PESTLE / SWOT
                                                                                           Workshop
  2        1 day PESTLE and SWOT Analysis              Council       1 week    Short       PESTLE and SWOT
           Workshop (optional)                                                             Analysis Report
                                                      External
                                                      Provider



Stakeholder Analysis
Description of the Initiative:
The Asset Management Gap Analysis revealed that individual Council branches generally have a
good understanding of the internal and external stakeholders of the assets they are directly
responsible for. The Analysis did not however, find a lot of evidence that knowledge of these asset
stakeholders and their needs is centralised and shared with other branches or processed from a
whole-of-portfolio perspective. A current Stakeholder Analysis will address this shortcoming.
The first step of a Stakeholder Analysis for Council will be to formalise Council’s approach to Asset
Management System Stakeholder Analysis. This Road-Map Report provides some detail on the

                                            ASSET MANAGEMENT ROAD-MAP REPORT                               21