2016-09-06 S&O Committee - Attachment 1 to Item 2 - Asset Management Roadmap

analysis process, but it will need to be refined to reflect Council’s current practices to ensure
practicality and efficiency of implementation. It is envisaged that the outcome of this step will be a
Guideline document for reference by Council staff and a Template that ensures capture of relevant
stakeholder data.
Once the analytical approach has been established, the second step will largely be a task of
consolidating and validating the current stakeholder information available to the various Council
branches. Salient information that needs to be captured about these stakeholders include:
     •   Who the stakeholders are;
     •   What assets these stakeholders have an interest in;
     •   Why the assets are important to them (including evidence);
     •   Stakeholder asset performance requirements and needs;
     •   Key stakeholder contacts and their current mode of engagement; and
     •   All current sources of stakeholder data gathered.
Once this data has been gathered, Council will be in a position to analyse the stakeholder data and
determine:
     1. The level of influence or each stakeholder (group);
     2. Whether any stakeholders are missing;
     3. The nature and frequency of stakeholder information to capture;
     4. The alignment of stakeholder requirements with Council objectives;
     5. Streamlined methods of capturing stakeholder feedback in the future; and
     6. The most effective mechanism for storage and dissemination of stakeholder information.
The findings of the Stakeholder Analysis may be presented in a dedicated Report or be incorporated
in an over-arching Corporate Asset Management Plan – if Council choses to develop such a
document. Regardless of this choice, the findings of this analysis should be reflected and addressed
in the relevant individual Asset Management Plans and associated Branch Plans.
Council Lead(s)
Asset Planning Co-ordinator, Community Engagement Manager, Asset Management Steering Team,
Asset Management Working Group(s)
Interfaces with existing Council Initiatives:
         N/A
Dependencies with other Road-Map Initiatives:
         Asset Management Scope: May influence the Scope of the Asset Management System.
         Refine Structure of Asset Management Governance Arrangements: To identify the Asset
         Management Working Group(s) members that will contribute to the Stakeholder Analysis.
ISO 55001 Reference:
         4.3      Determining the Scope of the Asset Management System: Identifying asset
                  management system stakeholders and their needs
Potential Benefits:
A comprehensive and current view of stakeholders of Council’s Asset Management System and their
needs. This knowledge-base will underpin Council’s Asset Management objectives and the service
levels that will be applied within the Asset Management System. The more accurately this


22                                    ASSET MANAGEMENT ROAD-MAP REPORT