2016-09-06 S&O Committee - Attachment 1 to Item 2 - Asset Management Roadmap

Potential Benefits:
Individual Asset Management Plan “owners”, Council Management and the end users of these Plans
will gain a greater appreciation of how the AMPs contribute to annual adopted budgets and financial
forecasts, and the process applied to achieve annual budget approval. This knowledge should
streamline AMP development and reduce the number of iterations required in the workflow to gain
approval.
Scope of Work:
  Task    Task Description                          Resources    Approx.      Delivery      Deliverable /
  No.                                                            Duration     Timeframe     Outcome
  1       Document the workflow from Asset            Council     2 months    Medium        Documented
          Management Plan to long term financial                                            AMP to Budget
          forecasting and approved annual budget.                                           workflow.



Management of Change
Description of the Initiative:
In contrast to the Change Management Strategy task under the Road-Map which has a human
resources focus, the Management of Change initiative focuses on changes which might have an
impact on asset lives, existing asset management approaches applied or asset service levels. These
changes may include legislative changes, outsourcing of one or many asset classes, significant
changes in stakeholder requirements or new external reporting requirements.
The first step in this initiative is to determine the possible changes that may pose a risk to achieving
asset management objectives or that might impact the effectiveness of existing asset management
approaches. Typically this would be carried-out on an asset class basis and would result in
comprehensive changes by asset class as well as their associated consequence and likelihood (i.e.
their risk). A key outcome of this task will be the identification of factors that initiate or influence the
scale of the changes identified.
Once these risks have been identified and verified, appropriate mitigation measures can be
developed to manage them. These measures may include: collection of information or initiation of
research to provide early warning of changes; modification of existing asset management processes
to improve resilience to change; development of tools to improve forecasting capability; or review of
asset service levels to provide change “headroom”.
Council Lead(s)
Asset Planning Co-ordinator, Human Resources Manager, Asset Management Steering Team
Interfaces with existing Council Initiatives:
         Existing Council risk management procedures and/or processes
Dependencies with other Road-Map Initiatives:
         Develop Risk Assessment Methodology and Framework: Defines the approach to be applied
         to assessing risks related to the identified changes.
         Develop the Asset Management System Change Management Strategy: Informs specific
         communication measures and messages related to asset-focused change management.
ISO 55001 Reference:
         8.2      Management of Change: Risks associated with any planned change, permanent or
                  temporary that can have an impact on achieving the asset management objectives,
                  shall be assessed before the change is implemented.


                                         ASSET MANAGEMENT ROAD-MAP REPORT                                   47