2016-09-06 S&O Committee - Attachment 1 to Item 2 - Asset Management Roadmap

Potential Benefits:
Council’s Asset Management System will be more resilient to change and key documents within this
system will present the measures developed to plan for and respond to all changes identified.
Scope of Work:
     Task     Task Description                                Resources   Approx.     Delivery    Deliverable /
     No.                                                                  Duration    Timeframe   Outcome
     1        Identify possible changes, their influencing      Council    3 months   Medium      Comprehensive
              factors and associated risks, by asset class.                                       list of possible
                                                                                                  changes, by
                                                                                                  asset class.
     2        Develop measures to mitigate the risks of         Council    2 months   Medium      Identified
              changes identified.                                                                 measures to
                                                                                                  mitigate risks of
                                                                                                  change.



Control of Outsourced Activities
Description of the Initiative:
This initiative formalises the rules that will be applied to outsourcing the management of Council
assets and/or the procurement of external parties to deliver asset management functions on
Council’s behalf. It will define the risks and opportunities related to outsourcing these services to:
         •   Identify critical assets and asset management functions that should remain under Council
             control;
         •   Determine the circumstances under which management of less critical assets and asset
             management functions could be outsourced; and
         •   Identify the most appropriate Form of Contract for procurement of asset management or
             asset management functions.
Council Lead(s)
Noosa Leadership Team, Governance Advisor, Procurement and Fleet Manager
Interfaces with existing Council Initiatives:
             Existing Council Contract Administration processes and procedures.
Dependencies with other Road-Map Initiatives:
             Develop the Asset Management System Change Management Strategy: Informs specific
             communication measures and messages related to asset-focused change management.
ISO 55001 Reference:
             8.2      Outsourcing: The organisation shall ensure that outsourced processes and activities
                      are controlled… … and integrated into the organisation’s asset management system.
Potential Benefits:
The Asset Management Strategic Sourcing Study will provide better understanding of the risks and
opportunities related to outsourcing the management of specific assets or asset management
functions. It will also provide clear guidance on the considerations to be made and approach to be
employed when outsourcing these services.




48                                               ASSET MANAGEMENT ROAD-MAP REPORT