2016-09-06 S&O Committee - Attachment 1 to Item 2 - Asset Management Roadmap

Scope of Work:
  Task     Task Description                        Resources     Approx.     Delivery    Deliverable /
  No.                                                            Duration    Timeframe   Outcome
  1        Develop an Asset Management Strategic     Council      2 months   Medium      AM Strategic
           Sourcing Strategy                                                             Sourcing Strategy




3.2.7       Performance Evaluation
Quality Management Plan
Description of the Initiative:
This initiative covers the development and documentation of a Quality Management Plan for
Council’s Asset Management System. The Plan will provide guidance on the monitoring, reporting,
management review and approval regime that will be put in-place to:
      •   Assure the suitability, timeliness and quality of asset inventory, condition and performance
          data;
      •   Track achievement of financial and non-financial outcomes of the Asset Management
          System; and
      •   Drive continual improvement of the Asset Management System, in terms of both asset
          decision-support and achievement of Asset Management objectives.
The regime documented in the Quality Management Plan should be tightly integrated with Council’s
existing Quality Management procedures, where possible and applicable. It should also leverage
Council’s Internal Audit function at regular intervals for general review and appropriate levels of
issue escalation for specific non-conformances. For this reason, development of the Asset
Management System Quality Management Plan should be preceded by a review of these existing
functions against the requirements of the Asset Management System.
Council Lead(s)
Asset Planning Co-ordinator, Governance Advisor, Asset Management Steering Team
Interfaces with existing Council Initiatives:
          Existing Council Quality Management procedures
          Existing Council Internal Audit procedures
Dependencies with other Road-Map Initiatives:
          Asset Management Document Control: Covers one aspect of Quality Management of the
          Asset Management System.
          Develop Asset Information Management Strategy: Standards and data validation approaches
          developed under this initiative need to be captured in the Asset Management System Quality
          Management Plan.
          Asset Management Process Mapping and Data Analysis: Will document the workflows,
          processes and tools related to Asset Management System quality management.




                                         ASSET MANAGEMENT ROAD-MAP REPORT                                49