2016-09-06 S&O Committee - Attachment 1 to Item 2 - Asset Management Roadmap

ISO 55001 Reference:
            9.1     Monitoring, Measurement, Analysis and Evaluation: The organisation shall
                    determine what needs to be monitored and measured… … to evaluate and report on:
                    asset performance, asset management performance; and the effectiveness of the
                    Asset Management System.
            10.1    Non-conformity and Corrective Action: The organisation shall… …react to the
                    nonconformity or incident, and… … evaluate the need for action to eliminate the
                    causes of the nonconformity or incident.
            10.2    Preventive Action: The organisation shall establish processes to proactively identify
                    potential failures in asset performance and evaluate the need for preventive action.
Potential Benefits:
Council will have confidence that the Asset Management System is delivering against stated Asset
Management objectives. The documented regime will provide an audit trail that demonstrates the
effectiveness of the Asset Management System. This regime will also enable continual improvement
of the Asset Management System as Council’s Asset Management capability improves.
Scope of Work:
     Task    Task Description                         Resources     Approx.     Delivery    Deliverable /
     No.                                                            Duration    Timeframe   Outcome
     1       Investigate integration of AMS             Council      2 months   Medium      Required
             performance management requirements                                            amendments to
             in existing Council quality management                                         existing Plans or
             and internal audit plan                                                        functions.
     2       Develop Asset Management System            Council      2 months   Medium      Asset
             Quality Management Plan                                                        Management
                                                                                            System Quality
                                                                                            Management
                                                                                            Plan




3.2.8         Improvement
Failure / Root Cause Analysis
Description of the Initiative:
This initiative seeks to identify the mechanisms of asset failure and implement processes to ensure
these failures can be appropriately and cost-effectively responded to.
The initial task of this initiative is to gather a comprehensive baseline understanding of the failure
mechanisms associated with the full range of Council assets and their most likely root causes. As
there is not a significant body of asset data to draw from, it is anticipated that the assessment will
require consultation with Council’s operational staff, to consolidate their collective knowledge. The
most effective mechanism for this consultation would appear to be the current Mobility Project.
To capture failure / root cause data sustainably, regular reviews should be incorporated into
Council’s existing maintenance planning workflows. Specific objectives should include: capture of
failure indicators during asset inspections/servicing and inclusion of data fields in corrective
maintenance job plans to identify likely root causes.
The final task in this initiative is the implementation of an information “feedback loop” to ensure
that systemic defects identified during existing capital works defects liability inspections initiate a
review of design/performance standards and/or flag a an monitoring mechanism for maintenance
post-handover. It is anticipated that this task will result in minor amendments to existing Contract
closure procedures.

50                                          ASSET MANAGEMENT ROAD-MAP REPORT