2016-09-06 S&O Committee - Attachment 1 to Item 2 - Asset Management Roadmap

Task   Task Description         Sub-   Sub-task Description                      Linked      Resources    Council Leads        Approx.     Delivery   Deliverable / Outcome
No.                             Task                                             RoadMap                                       Duration    Timing
                                No.                                              Tasks
13     Develop Risk             1      Determine Asset Management System                      Council      Asset Planning      2 months    Short      AMS Risk Assessment needs
       Assessment                      risk / opportunity assessment                                        Coordinator,                              identified.
       Methodology and                 requirements.                                                        Governance
       Framework                                                                                           Advisor, Asset
                                                                                                           Management
                                                                                                           Steering Team
                                2      Modify Council’s Corporate Risk             13.1       Council      Asset Planning        18        Short to   Revised corporate risk
                                       Assessment Approach, as necessary.                                   Coordinator,        Months     Medium     management approach.
                                                                                                            Governance
                                                                                                           Advisor, Asset
                                                                                                           Management
                                                                                                           Steering Team
14     Develop Asset            1      Review of existing Council asset                       Council         Director         2 months    Medium     Opportunities to leverage existing
       Investment Planning             investment review / approval                                          Corporate                                processes/ tools. Any workflow
       Framework                       processes                                                           Services, Asset                            “gaps” identified.
                                                                                                            Management
                                                                                                           Steering Team
                                2      Document the Asset Investment               14.1       Council         Director         4 months    Medium     The Asset Investment Planning
                                       Planning Framework                                                    Corporate                                Framework.
                                                                                                           Services, Asset
                                                                                                            Management
                                                                                                           Steering Team
15     Develop Asset            1      Capture of asset management                            Council      Asset Planning      2 months    Medium     Contracts accurately and
       Management Delivery             requirements in Contracts.                                           Coordinator,                   to         consistently address asset
       Platform: Capture of                                                                               Procurement and                  Long       management requirements
       Asset Management                                                                                    Fleet Manager,
       Requirements in                                                                                          Asset
       Contracts                                                                                            Management
                                                                                                           Steering Team
                                2      Develop Guidelines for alternative          15.1       Council     Procurement and      2 months    Long       Asset Management Contracting
                                       Forms of asset management                                           Fleet Manager,                             Guidelines
                                       contracting.                                                             Asset
                                                                                                            Management
                                                                                                           Steering Team
16     Develop Asset            1      Develop corporate Project                                                                           Long
       Management Delivery             Management Framework (covering
       Platform: Develop               asset management)
       Project Management
       Approach for Asset       2      Develop and implement a Project                                                                     Medium
                                       Management training regime
       Management
17     Develop Asset            1      Ensure capture of asset management                     Council       Asset Planning     2 months    Short      PD Toolkit developed meets asset
       Management Delivery             requirements in existing PD Toolkit                                   Coordinator,                             management requirements.
       Platform: Define Asset          initiative.                                                          Infrastructure
       Management Handover                                                                                Planning & Design
       Procedures                                                                                             Manager,
                                                                                                          Financial Services
                                                                                                              Manager,
                                                                                                             Coordinator
                                                                                                             Engineering.
                                2      Document procedures for realisation                    Council       Asset Planning     4 months    Short      Consistent approach to asset
                                       and capitalisation of handed-over                                     Coordinator,                             capitalisation that meets financial
                                       assets                                                               Infrastructure                            and operational requirements.
                                                                                                          Planning & Design
                                                                                                              Manager,
                                                                                                          Financial Services
                                                                                                               Manager
18     Asset Management         1      Develop a suitable template for future                 Council      Asset Planning      2 months    Short      Draft Asset Management Plan
       Planning Platform:              Asset Management Plans                                               Coordinator,                              Template
       Develop and Agree on a                                                                                  Asset
       Standard Asset                                                                                      Management
       Management Plan                                                                                     Steering Team
       Template
                                2      Develop a “Pilot” AMP using the             18.1       Council      Asset Planning      4 months    Short      Refined AMP Template and
                                       template developed to test / refine the                              Coordinator,                              completed AMP
                                                                                              External
                                       template.                                                               Asset
                                                                                              Provider
                                                                                                           Management
                                                                                                          Working Group(s)
19     Asset Management         1      Capture and document existing asset       9.2, 18.1    Council      Asset Planning      2 months    Short      Existing asset strategies and their
       Planning Platform:              strategies.                                                          Coordinator,                              decision criteria
                                                                                              External
       Develop State of the                                                                                    Asset
                                                                                              Provider
       Assets Report                                                                                       Management
                                                                                             (optional)
                                                                                                           Steering Team
                                2      Develop Asset-specific Levels of            19.1       Council      Asset Planning      12 months   Short      Asset Levels of Service
                                       Service                                                              Coordinator,
                                                                                                               Asset
                                                                                                           Management
                                                                                                           Steering Team
                                3      Develop State of the Assets Report          19.2       Council      Asset Planning      2 months    Medium     SoAR Document
                                       (SoAR).                                                              Coordinator,
                                                                                                               Asset
                                                                                                           Management
                                                                                                          Working Group(s)