2019-11-12 Services & Organisation Committee Agenda

SERVICES & ORGANISATION COMMITTEE MEETING AGENDA                              12 NOVEMBER 2019


Bellwether Contractors did not provide a BaFO submission and Koppens Developments
submitted a single BaFO response (rather than two submissions as per their original bid). This is
reflected in the (lack of) evaluation results in Appendix A of the attached Tender Assessment
Report.

Each evaluation team member undertook an independent review and analysis of the respondents
technical submission and rated them according to establish criteria. Once completed the
evaluation team met to review and discuss each team member’s evaluation and agree scoring for
each respondents criteria, ultimately informing the evaluation outcome.

A summary of the scoring (technical and commercial) as agreed by the evaluation team is
provided in the table below.

 Respondent                                       Portion 1     Portion 2          Total      Average
 Pentacon Pty Ltd                                     93.15         93.15        186.30          93.15
 Hall Contracting Pty Ltd                             93.20         91.25        184.45          92.23
 Koppens Developments Pty Ltd                         88.40         89.67        178.07          89.04
 SGQ Pty Ltd                                          77.30         70.00        147.30          73.65
 Exceed Concrete Construction Pty Ltd                 40.60         43.15         83.75          41.88
 Bellwether Contractors Pty Ltd                           0             0              0                0

Although PentaCon is placed second (by 0.05 of a point) in Portion 1, they placed first in Portion
2 and first place overall.

Considering value for money; PentaCon’s submission is approximately 25% more competitive
versus the next most competitive respondent. At the other end of the scale, PentaCon is
approximately 97% more competitive versus the most expensive respondent. PentaCon’s offer
provides significant value for money.

5.     Access during construction

The Hilton Terrace project will cause disruption to traffic and pedestrian movements on and
around Hilton Terrace during the life of the project. Specific requirements have been placed on
the contractor to ensure access to businesses and residences in maintained and through traffic
allowed throughout the works. Motorists will be encouraged to use alternate routes as delays are
expected.

6.     Program

The preferred contractor PentaCon have nominated a construction period of 4 months subject to
favourable conditions during construction.

Previous Council Consideration
Nil.

Finance
Council has allocated a total of $1,917,976 in the current (FY2019/20) budget. This is in addition
to the $1,455,737 spent in the 2018/19 financial year to relocate public utilities in preparation for
these works. The revised budget includes an increase of $1,700,000 on the 2019/20 financial
year BR1 budget. A budget review submission will be required in BR3 to reflect this request.



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