2019-11-12 Services & Organisation Committee Agenda

SERVICES & ORGANISATION COMMITTEE MEETING AGENDA                                                                                                12 NOVEMBER 2019


BRANCH ACTIVITIES                       RECENT ACHIEVEMENTS                          CURRENT PRIORITIES                          THE NEXT QUARTER
Business as Usual activities               Replaced director and manager              Eight multifunction printers to be        Go-live of a new Council website
                                             tablets.                                     replaced, adding swipe to release.          platform.
                                           New laser printing contract reducing       Upgrading phone system at Aquatic
                                             per page printing costs 55%                  Centre.
                                                                                        Replacing managers’ tablets.
                                                                                        Working with libraries scoping
                                                                                          proposed library kiosks.
Procurement & Fleet

Fleet Replacement and Maintenance          2019/20 fleet and plant capital            2019/20 fleet and plant capital           Ongoing maintenance for fleet and
Program                                      replacement program underway and             replacement program ongoing.                small plant.
                                             on target.

Local Buy Alliance                         Recent   discussions     held with         Meetings to be scheduled with key         Process under development        to
                                             Gympie Council to explore shared             stakeholders from both Council’s to         inform relevant Council staff.
                                             procurement opportunities.                   progress initial discussions.
Undertake early adoption project with      Scoping undertaken and Phase 1             Progress the T1 Contracts module          Further development of Phase 2 of
Technology One (T1) to implement the         development undertaken with project          as identified in the briefing paper.        the T1 Contracts module.
new CI Anywhere Contracts Module.            team and T1 consultant.

Business as Usual activities               Tenders awarded and results                Meetings with internal stakeholders       Work closely with     stakeholders
                                             published on the Council website.            to determine 2019/20 procurement            regarding 2019/20     procurement
                                           Departmental Purchasing Officers             support requirements.                       delivery.
                                             network monthly meetings continue.
                                           Monthly    Fleet    Advisory   team
                                             meetings undertaken to discuss and
                                             manage all fleet matters.
                                           WH&S Safety Hazard inspections
                                             completed.
                                           Completed      4th    quarter   staff
                                             performance appraisals.




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