Lake MacDonald Drive Cooroy - WMP

                                                                    Workplace Management Plan
                                                                 Lake MacDonald Drive, Cooroy

10. COMMUNICATION & CONSULTATION
Communication and consultation is promoted to employees at all levels on the project. Verbal communication
and consultation between workers is the main form used. Other communication methods include email, phones,
notice boards, signage, and Shadforth Intranet page. Forums designed to promote communication and
consultation are outlined below;

▪   Construction pre-commencement meeting
▪   Project meetings
▪   Daily pre-start meetings
▪   Safety committee meetings
▪   Project Inductions
▪   Senior management observations
▪   Tool box talks
▪   Project training sessions

Construction Pre-Commencement Meeting

A construction pre-commencement meeting is held by the project management team to discuss, identify and
plan, site processes. This aids in the smooth operation of the project and identifies, minimises and eliminates
risk to workers, client, pubic and other entities with suitable control measures. Shadforth Construction Manager
is responsible for instigating this meeting with the involvement of clients, relevant stake holders, and the public
sought. Minutes of this meeting are documented on Construction Pre-Commencement Meeting Form IMS-05-
38.

Project Meetings

Meetings are held between the project management team and the client to discuss the project progress. In
general, these meetings are held on a weekly basis. It is Shadforth Project Manager’s responsibility to involve
site staff in the meetings if required. Shadforth senior management endeavour to attend the meetings monthly.
Project meetings are documented on the Project Meeting Form IMS-05-37.

Daily Pre-Start Meetings

At the start of each day, Shadforth Foreman holds a meeting on site to communicate and consult with all project
workers regarding the site’s daily activities. This meeting is documented on the Project Daily Kick-off Meeting
Form IMS-05-31. The Pipe crew also conduct a daily prestart meeting and this is documented on Pipe crew
daily Prestart Form IMS-05-98.

Safety Committee and Safety Representative

Shadforth acknowledges its statutory obligation to consult and communicate with the workers regarding all OHS
matters. There is a process for the election of a WH&S representative and establishment of a safety committee
to allow workers to choose who will represent them on OHS matters. The election of a WH&S representative
and the establishment of a WH&S committee will be undertaken in accordance with part 5 Division 3 of the
WH&S act 2011. Once established, a programme will be implemented to ensure regular meetings are
undertaken with the meeting minutes recorded on Project Safety Committee Meeting Form IMS-05-40 and
distributed to all workers as per section 10 of this plan.

Proper training of a WH&S representative and committee members will be provided at the expense of Shadforth.
WHS representatives will be included in communication and consultation activities as outlined in section 10 of
this plan.




IMS-04-01_P – Reviewed – September 2020   Document Uncontrolled When Printed                            Page 12 of 60