2020-08-11 Services & Organisation Committee Agenda

SERVICES & ORGANISATION COMMITTEE MEETING AGENDA                                                                                                        11 AUGUST 2020


BRANCH ACTIVITIES                       RECENT ACHIEVEMENTS                             CURRENT PRIORITIES                          THE NEXT QUARTER
                                           Improved ICT Business Continuity              Ensuring the security of systems
                                             Plan.                                           while staff work from home.

ICT Strategy and roadmap                   Formalised early adopter relationship         Adapting the roadmap to align to          Update the ICT Strategy.
                                             with    TechnologyOne       including           TechnologyOne release dates and
                                             software licensing provided by                  capabilities.
                                             TechnologyOne.                                Continuing positive partnership with
                                                                                             TechnologyOne       to     progress
                                                                                             projects.
Business as Usual activities               Started migration of ICT staff (pilot         Annual 2020/21 performance plan           Reduction in the number of printers
                                             project) to Microsoft Teams for                 development for all staff.                  and replacing oldest devices.
                                             electronic communications.                    Supporting staff working at home          Prepare branch COVID-19 recovery
                                                                                             during COVID-19.                            plan and activate as appropriate.
Procurement
Contract      Management/Procurement       Development of key procurement/               Planning underway for 2020/21             Commence delivery of 2020/21
Support                                      probity information for new Council.            capital    program     procurement          program of work with a focus on
                                           Development       of    local  spend            support.                                    support for grant funded projects
                                             analytical data.                              Planning and delivery for issuing           due to timing pressures.
                                                                                             tenders that were delayed (with           Brief new Council in regards to
                                                                                             contract extensions) due to COVID-          Procurement/Probity     policy and
                                                                                             19.                                         procedures.
Undertake early adoption project with      Contracts Module     now    ‘live’   for      Continue to enter >$200K contracts        Review and refine Contracts Module
Technology One (T1) to implement the         >$200K Contracts.                               into the new module and monitor.            implementation    and   commence
new CI Anywhere Contracts Module.                                                          Schedule scoping for Stage 2                scoping for Stage 2.

Business as Usual activities               Departmental Purchasing Officers              Provide       ongoing    procurement      Ongoing development of systems
                                             network monthly meetings continue.              support across Council during               including VendorPanel and T1
                                           Ongoing     assistance    with     the          COVID-19                                    (Contracts Module and e-Probity)
                                             assessment     of    the   hinterland         Continue to investigate/develop           Recruitment process for new
                                             playground restricted tender.                   ‘Professional      Services’   Panel        Procurement and Contracts Advisor.
                                                                                             initiative (ongoing).                     Prepare branch COVID-19 recovery
                                                                                           Prepare for 2020/21 capital program         plan and activate as appropriate.
                                                                                             and associated tenders/procurement
                                                                                             processes.
                                                                                           Annual 2020/21 performance plan
                                                                                             development for all staff.

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