2017-02-07 Services & Organisation Committee Agenda

SERVICES & ORGANISATION COMMITTEE MEETING AGENDA                                                                                                           7 FEBRUARY 2017


BRANCH ACTIVITIES                             RECENT ACHIEVEMENTS                            CURRENT PRIORITIES                          THE NEXT QUARTER
The J & BCC
Finalise the extension of the University of      University of The Sunshine Coast             Gain Council approval for a lease         Finalise lease amendment.
the Sunshine Coast’s lease for another 10          (USC) confirmed its intent to take up          amendment to reflect the 5 and 5
years.                                             the 10-year extension option,                  year terms.
                                                   although have requested two 5 year
                                                   terms rather than a single 10-year
                                                   term.
BCC hall extension in partnership with           This project is being financed and           Noosa Gymnastics are currently            Review tender submissions and
Noosa Gymnastics Club.                             managed by Noosa Gymnastics.                   preparing the tender documents for          appoint contractor with a view to start
                                                 The Community Facilities Manager               release.                                    works by mid to late April.
                                                   sits on the Project Control Group to
                                                   ensure Council’s interests are taken
                                                   into account.
                                                 Project Manager and Project Control
                                                   group working well together. Tender
                                                   docs are expected to be released late
                                                   Feb or early March.
Progress negotiations regarding the              The lease has been finalised and the         N/A                                       N/A
establishment of Noosa Montessori                  school commenced operations in
School as a permanent tenant of the BCC            mid-January.
demountable building.
Successfully deliver all capital works           Obtained    relevant  quotes   for           Finalise engineering and building         Commence     mezzanine    seating
projects, including:                               mezzanine wall and seating.                    certification reviews.                      works and begin procurement of AV
-    Mezzanine seating                           Technicians commenced planning for           Finalise AV equipment renewal plan.         equipment.
-    Renewal of sound and lighting                 renewal of AV equipment.
     equipment
Review fees and charges and special              Initial conversations with all relevant      Continue discussions and enter            Implement new arrangements.
arrangements (such as not running the              parties have been held.                        negotiations for   an  improved
bar) for community groups and look to                                                             outcome.
increase fees and/or shift events from
peak times.
Undertake an evacuation centre                   Exercise successfully conducted on           Document     and   report   on   key      Implement recommendations from
training   exercise    and      ensure             Nov 28 in conjunction with QFES and            learnings.                                  key learnings.
appropriate preparedness for the storm             the Red Cross.
season.




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