2019-01-14 General Committee Meeting Agenda

GENERAL COMMITTEE MEETING AGENDA                                                14 JANUARY 2019


Whilst only one submission was received for this tender, Exceed successfully demonstrated their
capability and the necessary resources to complete this project and provide a cost effective
solution.

3.     Program & Next Steps
Pending Council approval, Exceed propose to construct all works up to the existing pavement
surface within a month. At this point, the works will be handed back to Council for asphalt surfacing
under the annual resurfacing program. Upon completion of the resurfacing, Exceed will install the
precast traffic islands, completing the project.
This coordinated approach was selected to minimise disruption to the travelling public and
maximise efficiency with the resurfacing program.

4.     Construction Management & Inspections
Under the construct only delivery model, Council will maintain the overall project management role,
coordinating Exceed’s works with the resurfacing contractor.

Previous Council Consideration
Nil.

Finance
Council has allocated a total of $666,000 for this project during the budget review for the 2018-
2019 Capital Works Program. The total budget to implement the safety improvements and the
resurfacing of this remaining section of David Low Way is outlined below:

            Item                                                                   Cost
            Costs to Date (up to November 2018)                              $51,387.46
            Tendered Contract Value                                         $240,975.57
            QLeave (on $)                                                     $1,144.63
            Asphalt surfacing                                               $294,300.00
            Vegetation maintenance                                           $15,000.00
            Sub-total                                                       $602,807.66
            Contingency                                                      $60,000.00
            Total                                                           $662,807.66
            Project Budget                                                  $666,000.00

Risks & Opportunities
Financial risks
   Non-competitive tender evaluation with one submission received. This risk is mitigated
     through the tenderer being a prequalified supplier to both Noosa Shire and Sunshine Coast
     Regional Councils through the SA161 Construction of Concrete Pathways supplier
     arrangement panel.
     In addition, this was an open market tender with public advertisement, satisfying Council’s
     procurement process.
   Client request for scope changes. This will be mitigated through project management and
     limitation of client requested scope variations.
   Latent conditions. Typically related to utility services, previous investigations and survey
     have mitigated much of this risk.
   Variation risks. This has been mitigated through a combination of lump sum construction
     procurement method and Principal Supplied items.


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