2017-08-08 Services & Organisation Committee Agenda

BRANCH ACTIVITIES                         RECENT ACHIEVEMENTS                           CURRENT PRIORITIES                           THE NEXT QUARTER
Procurement & Fleet

Fleet Replacement and Maintenance            Fleet Policy & Guideline review             2017/18 fleet capital replacement          Fleet reports have been modified to
Program                                        undertaken by AEC Group & report              program underway as identified in            capture fuel usage, utilisation and
                                               under review by Leadership Team               the fleet 10-year capital replacement        investigation into emissions
                                             Fleet 16/17 capital purchases 100%            program                                    Implement any decisions agreed to
                                               completed                                   Ongoing maintenance for fleet and            in relation to the fleet policy &
                                             Council now owns its entire fleet             small plant on target & within budget        guideline review

Local Buy Alliance                           Staff consulted when Local Buy              Ongoing contract arrangements              Meetings to be undertaken on a
                                               tenders are out to the market so local        either out to tender,          under         quarterly basis to determine suitable
                                               suppliers can be encouraged to                preparation or under evaluation              contract arrangements
                                               respond                                     Forward Procurement Plan under             Commencement of new Noosa /
                                             New Local Buy small sites electricity         development in conjunction with              Local Buy waste management
                                               contract commenced. Transition                various departments                          arrangement
                                               underway for sites to be transferred
                                               to the new supplier

Undertake pilot project with Technology      Awaiting confirmation of the updated        Ongoing testing of system as part of       Go live of new system to be
One to implement the new Procure to            version of Procure to Pay so that             early    adopter    program    with          determined and transition strategy to
Pay module and roll out in CI Anywhere         further testing in CI Anywhere can be         TechnologyOne                                be undertaken
                                               undertaken                                  Old quotation method in T1 to be
                                             Further scripts developed to validate         removed      &     replaced    with
                                               testing regime                                Vendorpanel Marketplace
                                                                                           Communication         with      key
                                                                                             stakeholders to be undertaken prior
                                                                                             to any change in operations
Vendor Panel Marketplace                     Vendor Panel Marketplace e-                 Suppliers encouraged to register           Continued engagement with internal
                                               quotation tool follow up use being            with VendorPanel marketplace so              stakeholders & staff to ensure the
                                               undertaken by Procurement staff               that e quotations can be actioned by         marketplace quotation tools are
                                                                                             staff                                        used for all quotations
                                                                                           Additional training for staff to be        Consider mandatory requirement
                                                                                             arranged as required                         timeline for e quotations using
                                                                                                                                          Vendor panel




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