Meeting minutes

ORDINARY MEETING MINUTES                                              19 SEPTEMBER 2024


            B. Adopt the new Petition Procedure (provided at Attachment 2);
            C. Adopt Reject the new Deputation Procedure (provided at Attachment 3) and
            retain the deputation procedures in the Standing Orders for Council Meetings
            Policy, as provided for in item A. subject to the amendment of items 1, 3, and 6,
            and the deletion of item 5 as follows:
            1. 15 minutes in total will be allocated at each Meeting for members of the
            community to present deputations. A maximum of 5 minutes will be allocated per
            deputation with an extension of time allowed upon request to the meeting chair
            and by consent of the councillors with a maximum of 3 deputations per meeting
            allowed.
            3. The applicant must provide Council with the deputation topic and sufficient
            background material, whereby the CEO, on receiving an application for the
            deputation, shall notify the Chairperson who, in conjunction with the CEO, shall
            determine whether the deputation may be heard. The CEO shall inform the
            applicant of the determination in writing.
            5. Four deputations per calendar year by the same applicant /group will be
            allowed.
            5 6. Deputations on specific development applications or other statutory
            applications before Council are not permitted.
            D. Reject the new Public Question Time Procedure (provided at Attachment
            4) and retain current Public Question Time Guideline (adopted on 17 October
            2019); and
            E. Adopt the Councillor Investigation Policy (Attachment 7) and repeal current
            Councillor Investigation Policy (adopted on 19 November 2020).
            Amendment No. 1
            Moved:    Cr Nicola Wilson
            Seconded: Cr Brian Stockwell

            That Item 17.2 and Item 41.2 be amended to read:
            17.2 The CEO, on receiving an application for a deputation shall notify the
            Chairperson who shall determine whether the deputation may be heard. The CEO
            shall inform the deputation of the determination in writing. Where it has been
            determined the deputation will be heard, a convenient time shall be arranged for
            that purpose, and an appropriate time period allowed (up to 15 minutes).

            41.2 The CEO, on receiving an application for a deputation shall notify the
            Chairperson who shall determine whether the deputation may be heard. The CEO
            shall inform the deputation of the determination in writing. Where it has been
            determined the deputation will be heard, a convenient time shall be arranged for
            that purpose, and an appropriate time period allowed (up to 15 minutes).
            Carried unanimously.

            Cr Stockwell left the meeting.
            Council Resolution
            Moved:      Cr Nicola Wilson
            Seconded: Cr Karen Finzel
            That in accordance with Section 254K of the Local Government Regulation, Cr
            Stockwell is approved to attend the Meeting dated 19 September 2024 via
            Microsoft Teams.
            Carried unanimously.
            Cr Stockwell returned to the meeting via Microsoft Teams