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2016-09-06 Services & Organisation Committee Agenda

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Task   Task Description          Sub-    Sub-task Description                  Linked      Resources    Council Leads      Approx.     Delivery    Deliverable / Outcome
No.                              BET                                            RoadMap                                     Duration    Timing
                                    or                                          BET
        Asset Management          a       Develop draft list of AMPs and their                             Asset Planning               Short       Preliminary AMP Program
        Planning Platform:                delivery timeframe                                                Coordinator,
        Develop Asset                                                                                          Asset
        Management Plans                                                                                   Management
                                                                                                         Working Group(s)
                                          Incremental development of AMPs       10.2, 18.1,   Council      Asset Planning      TBA      Short to    Completed AMPs
                                                                                £971,192;                   Coordinator,                Medium
                                                                                   20.1                        Asset
                                                                                                           Management
                                                                                                         Working Group(s)
        Develop Asset             1       Determine minimum competencies for                               Asset Planning                          AM Competency Framework
        Management                        Asset Management System roles.                                    Coordinator,
        Competency Framework                                                                                  Human
        and Plan                                                                                             Resources
                                                                                                          Manager, Asset
                                                                                                           Management
                                                                                                           Steering Team
                                          Map competencies of staff assigned to               Council      Asset Planning    1 month                Clarity of staff roles
                                          AMS roles.                                                        Coordinator,
                                                                                                              Human
                                                                                                             Resources
                                                                                                          Manager, Asset
                                                                                                           Management
                                                                                                           Steering Team
                                          Undertake a gap analysis of staff     211,222       Council      Asset Planning    1 month               Staff competence improvement
                                          competencies.                                                    Coordinator,                             needs understood.
                                                                                                              Human
                                                                                                             Resources
                                                                                                          Manager, Asset
                                                                                                           Management
                                                                                                           Steering Team
                                          Create an Asset Management               213.       Council      Asset Planning    3 months               Plan to close any competence
                                          Competence Development Plan                                      Coordinator,                             “gaps”
                                                                                                              Human
                                                                                                             Resources
                                                                                                          Manager, Asset
                                                                                                           Management
                                                                                                           Steering Team
        Asset Management          1       Develop asset management induction                 Council       Asset Planning                          Asset Management Induction Pack
       Awareness                         pack.                                                              Coordinator,
                                                                                             External         Hunan
                                                                                              Provider
                                                                                                             Resources
                                                                                                          Manager, Asset
                                                                                                           Management
                                                                                                           Steering Team
                                          Develop staff AM training                          Council       Asset Planning                          Staff AM Training Materials
                                         materials                                                          Coordinator,
                                                                                                              Human
                                                                                                             Resources
                                                                                                          Manager, Asset
                                                                                                           Management
                                                                                                           Steering Team
        Asset Information         1       Map the workflows supporting the                                 Asset Planning    6 months              AMS Process Maps and
        Improvement: Asset                Asset Management System                                          Coordinator,      (staged)
        Management Process                                                                                    Director
        Mapping and Data                                                                                     Corporate
        Analysis                                                                                           Services, Asset
                                                                                                           Management
                                                                                                         Working Group(s)
                                          Determine the data requirements for      231        Council      Asset Planning                          Asset Management System data
                                          the workflows mapped.                                            Coordinator, ,                           requirements
                                                                                                               Asset
                                                                                                           Management
                                                                                                             Working
                                                                                                             Group(s),
                                                                                                              Director
                                                                                                             Corporate
                                                                                                              Services

                                                                                                                                                   Page 17        of 47
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