2017-04-18 GC Agenda Att 3 to Item 5 Business Plan Cooroy Memorial Hall

7.3.1 Annexure 2 a page 2




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4. USE OF MAIN HALL and ANNEXE AREA                                page 1 Annexute 2a page 2
   To avoid damage to the Hall:
   a)  Decorations are not to be attached to the walls or ceiling
   b)  No naked flame, candles etc are allowed inside the Hall
   c)  Smoking is prohibited in the Hall
   d)  Emergency exits are to remain unobstructed at all times
   e)  Music and loud noise must cease at 12.00pm
   f)  When moving chairs, the chair lift trolleys must be used to protect the old floor
   g)  Please don’t drag any furniture across the floors
   h)  All chairs must be returned to the annexe of the hall near the kitchen
   i)  The stage and backstage area is off-limits unless specifically booked.

5. DEPARTING THE HALL AND USE OF ALARM SYSTEM - checklist
   Please clean up any rubbish-in the hall. If we have to employ a cleaner after you session you
   will be invoiced for this or it will come out of you bond.
   Brooms are available in the cleaner’s storage room off the kitchen to clean the floor of food
   scraps or other rubbish. Please return any cleaning items before leaving.
   a)  Empty garbage into outside bins-annexe side at rear of hall.
   b)  Close all windows including kitchen and annexe windows.
   c)  Turn off any kitchen appliances
   d)  Turn off all lights and fans
   e)  Turn off air conditioning with keys provided
   f)  Shut/lock all doors other than the front door
   g)  When finally departing the hall, THE ALARM MUST BE REACTIVATED Enter the
       Security code again and press the ON button
   h)  Lock the front door behind you. This is a Fire Door and must be locked with a key
   i)  Return key(s) to Discover Eumundi as arranged.

6. REFUND OF BOND

   a)  Bonds will be refunded when hail and equipment have been checked after hire and all
       keys have been returned to Discover Eumundi
   b)  All breakages and damages that exceed the bond deposit must be paid for in full by the
       hirer.

7. OUT OF RENTAL HOURS ACCESS

   Please be aware that many others use the hall and may be disrupted during other
   hours. If it is necessary to access the hall out of rental hours please contact Discover
   Eumundi to see what days and times may be possible.

   For all administrative enquiries about the Eumundi School of Arts bookings, please call
   Discover Eumundi on (07) 5442 8762 or email [email protected]

      Z: School of Arts Booking Procedures and Forms\2015\New FormsFebruary 2015\Conditions of Hire 2015.doc