2022-07-18 General Committee Meeting Agenda

GENERAL COMMITTEE MEETING AGENDA                                                                  18 JULY 2022


information about how the ROPS will be utilised.
Where suppliers are invited to participate in specific works under this ROPS, the Panel
Management Plan will require contract managers/administrators to seek from suppliers their
commitment to the local economy, environmental management systems, environmental
sustainability initiatives and workplace health and safety management systems as may be
applicable.
Previous Council Consideration
Nil.
Finance
Firetech services are engaged on an as needs basis under a schedule of rates or a negotiated
lump sum price in accordance with the Panel Management Plan utilising existing budget from
capital and operational expenditure, most of which is likely to be grant funded. It is anticipated that
the expenditure on this ROPS will be approximately $100k to $400k per year.
Risks & Opportunities
The establishment of a ROPS reduces the risks associated with engaging these services ensuring
Council complies with the Local Government Act 2009 and Local Government Regulation 2012.
The ROPS also is an effective way to reduce the workload on both Council and contractors to
undertake work in a timely manner, while still ensuring compliance with Council’s Procurement
Policy.
The development of a Panel Management Plan will provide internal staff guidance in relation to the
selection of contractors from the panel and assessment of contractor performance.
 Resource Risks                      Mitigation
 Quality, safety, and service        The Suppliers have nominated capable personnel for the services sought
 are affected due to                 here and can add additional and appropriately skilled resources as
 resource shortages.                 required.
                                     Council can engage the services of Suppliers of this ROPS in the event of
                                     a Supplier being unable to supply services. Council will regularly monitor
                                     any patterns where the Suppliers are unable to provide firetech services
                                     as required, and review as per conditions of contract.
Consultation
External Consultation - Community & Stakeholder
Nil
Internal Consultation
Departments/Sections Consulted:
       Chief Executive Officer           Community Services                        X   Corporate Services
       Executive Support                 Director                                      Director
                                         Community Development                         Financial Services
                                         Community Facilities                          Fleet
                                         Libraries & Galleries                         ICT
                                         Local Laws                                X   Procurement
                                         Waste & Environmental Health                  Property
                                                                                       Revenue Services

       Executive Services            X   Environment & Sustainable Development         Infrastructure Services
       Director                      X   Director                                      Director
       Community Engagement              Building & Plumbing Services                  Asset Management
       Customer Service                  Development Assessment                        Buildings and Facilities
       Governance                        Economic Development                          Civil Operations
       People and Culture (Safety)       Environmental Services                        Disaster Management
                                         Strategic Land Use Planning                   Infrastructure Planning,
                                                                                       Design and Delivery



                                                                                                    Page 8 of 45