2022-08-09 Services & Organisation Committee Agenda

SERVICES & ORGANISATION COMMITTEE MEETING AGENDA                              9 AUGUST 2022



 Evaluation Criteria                                                 Weightings

 Methodology & Quality                                                  25%

 Health & Safety                                                        10%

 Environment & Sustainability                                            5%

 Contribution to Local Economy                                           5%

Note: Attachment 1 presents the evaluation outcome of the conforming submission against the
above criteria.
The tender evaluation panel completed the evaluation process and considered that the
Trailworx tender will deliver value for money for Council.
5.    Program & Next Steps
Trailworx propose to commence detailed design immediately in August with Practical
Completion towards the end of December 2022 inclusive of a wet weather allowance. Trailworx
construction program duration is 14 weeks.
6.    Construction Management & Inspections
The current delivery model has Council undertaking the project management and
superintendent roles. Council resourcing to support the project are in place with specialist
consultants available to provide technical advice and inspections if necessary.
Previous Council Consideration
Nil
Finance
This contract represents a major component of the project works with the contract value just
under 50% of the total project budget. The total estimated project cost is within the funding
agreement allowance and there will be no requirement to cashflow the costs.
As per the milestone payments nominated in the Funding Agreement, the first milestone
payment of $483,217.50 (ex GST) has been invoiced and paid to Council. Council may submit
multiple payment claims progressively throughout the project to a value of 90% of the funding
agreement under milestone 2.
The total cost estimate is as follows:
                                   Item                                 Budget (Excl. GST)
 Planning                                                                          $246,500
 Trail Hub Design                                                                   $23,000
 Procurement                                                                         $9,000
 Project Management including specialist consultants                               $172,000
 Cooran Horse Yards                                                                $120,000
 Trail Hub Upgrades                                                                $250,000
 Trail 5 D&C (This contract)                                                       $714,000
 Signage Design and Manufacture                                                     $45,000
 SUB-TOTAL                                                                        $1,572,500
 Budget                                                                           $1,680,725
 REMAINING BUDGET – Contingency Against the Funding Agreement                      $108,225



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