2022-08-09 Services & Organisation Committee Agenda

SERVICES & ORGANISATION COMMITTEE MEETING AGENDA                                         9 AUGUST 2022


Risks & Opportunities
 Finance Risks                           Mitigation
 Final contract value exceeds budget.    Risk partly mitigated by a lumpsum contract.
                                         Contingency using the original estimate under the Funding
                                         Agreement is at 6% or $108,225. The project scope is
                                         flexible under the funding agreement and can be reduced to
                                         fit within the budget if required.


 Time (program) risks                    Mitigation
 Delays in receiving authority to        Council have submitted a preliminary application which has
 undertake works within National Park    been reviewed by DES. Following completion of an
 (resource permit) from Dept of          Environmental Management Plan by the contractor, Council
 Environment and Science (DES)           will resubmit the final application. This will reduce processing
 lead to the project exceeding the       time.
 funding agreement timeframes.
 Design and construction delays lead     The construction program provided by Trailworx includes wet
 to the project exceeding the funding    weather allowance.
 agreement timeframes.
                                         Trailworx is highly skilled in designing and constructing trails
                                         and have extensive experience working for Queensland
                                         Parks and Wildlife Service and Local Governments.


 Safety Risks                            Mitigation
 Trailworx fails to ensure the work is   Trailworx will be appointed as the Principal Contractor
 conducted safely and in accordance      responsible for workplace health & safety for the site.
 with minimum standards.
                                         Prior to commencement of construction, Trailworx
                                         management plans, Safe Work Method Statements, Job
                                         Hazard Analysis (or similar) and other documentation will be
                                         submitted, reviewed, and accepted by Council.
                                         Council will undertake surveillance, regular safety audits and
                                         inspections throughout the construction period.


 Scope & Quality Risk                    Mitigation
 The Contractor fails to construct the   Trailworx is highly skilled in designing and constructing trails
 scope of work to the minimum            and have extensive experience working for Queensland
 standard.                               Parks and Wildlife Service and Local Governments.
                                         The quality of workmanship in the field will be monitored with
                                         regular Council surveillance with availability of technical
                                         support from the trail consultant if required.


 Resource Risk                           Mitigation
 Scope, quality, safety, and program     Trailworx have nominated a highly capable team for this
 are affected due to resource            project and can add additional and appropriately skilled
 shortages.                              resources as required.
                                         Council can engage the trail consultant responsible for the
                                         Trail Masterplan to attend inspections if required.
Consultation
External Consultation - Community & Stakeholder
The planning phase of the project included several meetings with an external project reference
group. The group included representatives from tour operators, event managers, various user

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