2020-02-11 Services and Organisation Committee Agenda

SERVICES & ORGANISATION COMMITTEE MEETING AGENDA                                     11 FEBRUARY 2020


BRANCH ACTIVITIES                       RECENT ACHIEVEMENTS                          CURRENT PRIORITIES                           THE NEXT QUARTER
ICT Strategy and roadmap                   Updating Intranet ICT projects page        Continuing positive partnership with     Changing the ICT roadmap format
                                             status reports.                              TechnologyOne to progress                  into work streams (HR, assets, etc)
                                                                                          projects.                                  with plans.
                                                                                        Support managers with the ICT
                                                                                          project initiation framework, helping
                                                                                          them create briefing notes and assist
                                                                                          with scoping.
Business as Usual activities               Replaced director and manager              Eight multifunction printers to be         Go-live of a new Council website
                                             tablets.                                     replaced, adding swipe to release.           platform.
                                           New laser printing contract reducing       Upgrading phone system at Aquatic
                                             per page printing costs 55%                  Centre.
                                                                                        Replacing managers’ tablets.
                                                                                        Working with libraries scoping
                                                                                          proposed library kiosks.
Procurement & Fleet

Fleet Replacement and Maintenance          2019/20 fleet and plant capital            2019/20 fleet and plant capital            Ongoing maintenance for fleet and
Program                                      replacement program underway and             replacement program ongoing.                 small plant.
                                             on target.                                 Finalise 2020/21 fleet replacement         Finalise procurement for 2019/20
                                                                                          program.                                     fleet replacement program.

/Gympie Regional Council (GRC)             Recent discussions held with               Meetings to be scheduled with key          Process under development to
Alliance                                     Gympie Council to explore shared             stakeholders from both Council’s to          inform relevant Council staff.
                                             procurement opportunities.                   progress initial discussions.              February meeting with GRC
                                           GRC and Council Civil Operations           Progressing options around GRC               procurement to progress cooperative
                                             staff met to discuss practices around        potentially purchasing NSC products          procurement opportunities.
                                             bridge works/maintenance.                    i.e. road profilings.
Undertake early adoption project with      Scoping undertaken and Phase 1             Progress the T1 Contracts module           Further development of Phase 2 of
Technology One (T1) to implement the         development undertaken with project          as identified in the briefing paper.         the T1 Contracts module.
new CI Anywhere Contracts Module.            team and T1 consultant.
                                                                                        Commence entering >$200K
                                                                                          contracts into the new module.




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