2016-09-15 Ordinary Meeting Minutes

ORDINARY MEETING AGENDA                                                             15 SEPTEMBER 2016


5    COOROY BUTTER FACTORY - UPDATE ON FIRST SIX MONTHS OF OPERATIONS
     UNDER MANAGEMENT BY THE COOROY FUTURE GROUP
     Cr Pardon declared a perceived conflict of interest in this matter (as defined in section 173 of the Local
     Government Act 2009) due to his ex-officio membership on the Cooroy Future Group Inc. Cr Pardon
     believed he could consider this item impartially and in the public interest and therefore remained in the
     meeting room for the debate and decision on this matter.
     That Council note the report by the Manager Libraries & Galleries to the Services &
     Organisation Committee Meeting dated 6 September 2016 and:
     A.    Authorise the CEO to enter into an agreement with the Cooroy Future Group Inc to
           operate the Butter Factory Arts Centre for a three-year period with a three-year option,
           commencing 1 January 2017. This agreement to be in accordance with Council’s
           Community Leasing Policy and subject to continued satisfactory performance by the
           Group in the second half of 2016 calendar year;
     B.    Provide funding of $61,042 (ex GST) to the Cooroy Future Group Inc to support
           operations to the six-month period to June 2017; and
     C.    Refer future funding arrangements to the 2017/18 budget process pending the final
           outcome of the twelve-month trial;. and
     D.    Council extends its congratulations to the Cooroy Future Group on their success thus
           far in operating the Cooroy Butter Factory.


6    1516T108 ICT MANAGED SERVICES
     That Council note the report by the ICT Manager to the Services & Organisation Committee
     Meeting dated 6 September 2016 and
     A.    Award Contract 1516T108 ICT Managed Services to the following Contractor:
           1.     Portion A – Managed Infrastructure as a Service to Nexon Asia Pacific;
           2.     Portion B – Managed Unified Communications Services to Nexon Asia Pacific;
           3.     Portion D – Managed Network to Nexon Asia Pacific;
     B.    Award the Contract for an initial term of three (3) years, with the option to extend the
           Contract for up to a further period of twelve (12) months; and
     C.    Note Portion C – Managed Call Centre System had not been awarded.


7    UPDATE ON COUNCIL ICT SECURITY
     That Council note the report by the ICT Manager to the Services & Organisation Committee
     Meeting dated 6 September 2016 providing an update on Council’s ICT security measures.

8    RATE LEVY - JULY 2016
     That Council note the report by the Manager Revenue Services to the Services &
     Organisation Committee Meeting dated 6 September 2016 providing an overview of the
     outcomes from the July 2016 rate levy.



Recommendation

The Services & Organisation Committee recommendations dated 6 September 2016 be adopted
except where dealt with or held over by separate resolution.


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