2017-01-16 General Committee Agenda

GENERAL COMMITTEE MEETING AGENDA                                                                    16 JANUARY 2017


14                       1516T009 REGISTER OF PREQUALIFIED SUPPLIERS FOR SUPPLY OF ASPHALT,
                         BITUMINOUS AND QUARRY MATERIALS
Document i nformati on




Author                               Civil Operations Manager, Allan Hull
                                     Planning & Infrastructure

Index                                ECM / Project & Contract / 1516T009 Register of Pre-Qualified Suppliers
                                     for Supply of Asphalt, Bituminous and Quarry Materials
                                     ECM / Subject / Contracting / Roads Construction

Attachments                          1.    Final Evaluation Worksheet



EXECUTIVE SUMMARY
Not applicable.

RECOMMENDATION
That Council note the report by the Civil Operations Manager to the General Committee Meeting
dated 16 January 2017 and
A.                       Approve the addition and updated information of prequalified suppliers (RPQS) to the
                         existing register for a period of 2 years expiring 24 November 2018 for the supply of asphalt,
                         bituminous and quarry materials which includes the following suppliers:
                         1.    Tropic Asphalts Pty Ltd;
                         2.    Downer EDI Works Pty Ltd t/as Downer Infrastructure Services;
                         3.    Allens Asphalt Pty Ltd;
                         4.    Boral Resources (QLD) Pty. Limited t/as Boral Construction Materials & Cement;
                         5.    The Trustee for Gilmore Family Unit Trust t/as Kenilworth River Sand;
                         6.    Neilsens Quality Gravels Pty Ltd; and
                         7.    The Trustee for The Allen-Co Quarries Trust (Allen Co Quarries Pty Ltd).
B.                       Subject to satisfactory performance by the suppliers, authorise the CEO to approve options
                         to extend the RPQS at the expiry of the first 3 year term and annually thereafter, for a further
                         term of 12 months, up to a maximum of 2 x twelve month extensions ending 19 November
                         2020.



REPORT
Council’s annual expenditure on the supply of asphalt, bituminous and quarry materials is
approximately $300,000 and warrants the establishment of a register of prequalified suppliers
(RPQS). The RPQS will ensure that compliance with the Local Government Act 2009 and Local
Government Regulation 2012 is maintained.

Council invited tenders for establishment of the RPQS for the supply of asphalt, bituminous and
quarry materials back in 2015. Only three (3) suppliers were included on the RPQS. Due to the
minimal response, it was decided that this RPQS would be reopened to the market in October
2016 and re-advertised for the opportunity of additional suppliers to apply and be added to the
RPQS listing. Council invited tenders again via LG Tender Box and advertised the tender in the
Sunshine Coast Daily on 22 October 2016 and the Noosa News on 25 October 2016. All suppliers
of asphalt, bituminous and quarry materials within the Noosa, Gympie and Sunshine Coast Council
areas were notified of the invitation to tender.

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