2017-04-18 General Committee Agenda

GENERAL COMMITTEE MEETING AGENDA                                                     18 APRIL 2017


Development of a draft business plan

As well as developing the Programme of Works, the CMHA has been discussing and refining a
draft business plan for the future operations of the Cooroy Memorial Hall with the Libraries and
Galleries Manager (refer Attachment 3). The business plan will be finalised over the building
phase of the project.

Proposed tenure arrangements with the CMHA

Based on the CMHA’s incorporation and their submission of a project plan for repairs to the Hall
and a draft business plan for the future operations of the Hall it is recommended that Council
enter into an agreement to lease the Cooroy Memorial Hall with the CMHA for the purpose of
undertaking the schedule of maintenance and upgrade works as per Attachment 1.

Subject to the CMHA satisfactorily completing the maintenance and upgrade works Council can
then enter into a five year lease for the CMHA to manage and operate the Cooroy Memorial Hall.
The terms and conditions of the lease being similar to other community hall lease arrangements.

Previous Council Consideration

Ordinary Meeting 20 October 2016, Item 6, Page 9

That Council note the report by the Director Community Services to the General Committee
Meeting dated 17 October 2016 and:
A.   Agree to accept trusteeship of the Deed of Grant in Trust (DOGIT) for Lot 1 on Crown Plan
     C56038 on which sits the Cooroy Memorial Hall (the Hall) and the Cooroy RSL Services
     and Citizens Memorial Club;
B.   Request the CEO to undertake consultation with the Cooroy community and the
     Department of Mines and Natural Resources about possible future uses and management
     of the Cooroy Memorial Hall and then report back to Council;
C.   Have this consultation identify:
     1.    a clear use or purpose for the land on which the Hall is located;
     2.    the local community’s ability to contribute to the repair, maintenance and
           management of the Hall;
     3.    potential adaptive re-uses for the Hall;
     4.    the possibility of replacing the Hall with a memorial or recreational park;
     5.    the financial implications and risks of each of these options;
     6.    potential funding options for the chosen course of action.
D.   Authorise the CEO to enter into negotiations for a thirty year lease to the Cooroy RSL
     Services and Citizens Memorial Club Inc. over part of Lot 1 on Crown Plan C56038 to
     enable the Cooroy RSL to continue its current operations.


Finance & Risk

2016/17 budget

No funds have been allocated in Council’s 2016/17 budget for repairs and maintenance of the
Cooroy Memorial Hall.




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