Revised Standing Orders & Other Related Policies & Procedures - Deferred From The Ordinary Meeting Dated 19 September 2024
That Council note the report by the Chief Executive Officer to the General Committee Meeting dated 16 September 2024 regarding the amendment of Noosa Council's Standing Orders and other relevant policies and pr… Full wording ↓
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What was decided?
Final supported resolution
That Council note the report by the Chief Executive Officer to the General Committee Meeting dated 16 September 2024 regarding the amendment of Noosa Council's Standing Orders and other relevant policies and procedures and
A. Adopt the updated Standing Orders for Council Meetings Policy (Attachment 1) and repeal current Standing Orders Policy (adopted 19 November 2020) with the deletion of Section "18.8”.
B. Adopt the revised Petition Procedure (Attachment 2);
C. Adopt the revised Deputation Procedure (Attachment 3) subject to the amendment of items 1, 3, 6 and 10, and the deletion of item 5 as follows:
1. Up to 15 minutes will be allocated per deputation at each Meeting for members of the community to present deputations. A maximum of 3 deputations per meeting are allowed.
3. The applicant must provide Council with the deputation topic and background material, whereby the CEO, on receiving an application for the deputation, shall notify the Chairperson who, in conjunction with the CEO, shall determine whether the deputation may be heard. The CEO shall inform the applicant of the determination in writing.
5. Four deputations per calendar year by the same applicant/group will be allowed.
6. Deputations should primarily, but not exclusively, pertain to matters relevant to local government or the community.
10. Deputations will be recorded and form part of the recording that is uploaded and available to the Community on Council’s website however noting that the applicant presenting will remain off camera.
D. Repeal current Public Question Time Guideline (adopted on 17 October 2019) and adopt the revised Public Question Time Procedure, provided at Attachment 4, subject to the wording in item 9 to be amended to read:
“The applicant (or their proxy) must be present at the meeting for their question to be heard and shall follow the direction of the Chairperson;”
E. Adopt the revised Councillor Investigation Policy (Attachment 5) and repeal current Councillor Investigation Policy (adopted on 19 November 2020)
The following are the final attachments endorsed by this resolution:
• 2024-10-17 Attachment 2 to the OM Minutes Draft Standing Orders for Council Meetings Policy_Tracked changes (2) FINAL
• 2024-10-17 Attachment 3 to OM the Minutes Draft Council Procedure - Petitions FINAL
• 2024-10-17 Attachment 4 to the OM Minutes Draft Council Procedure - Deputations_Tracked changes FINAL
• 2024-10-17 Attachment 5 to the OM Minutes Draft Council Procedure - Public Question Time FINAL
• 2024-10-17 Attachment 6 to the OM Minutes Draft Councillor Investigation Policy (1) (1) FINAL
Carried unanimously.
Official item minutes · Event 5
1MotionOutcome not confirmed
Moved: Amelia Lorentson · Seconded: Jessica Phillips
That Council note the report by the Chief Executive Officer to the General Committee Meeting dated 16 September 2024 regarding the amendment of Noosa Council's Standing Orders and other relevant policies and procedures and
A. Adopt the updated Standing Orders for Council Meetings Policy (provided at Attachment 1) and repeal current Standing Orders Policy (adopted 19 November 2020) with the following amendments to the updated Standing Orders, Section 18 –– Notified Motions amended to read:
Section 15 – Deputations
Reject proposed amendments and replace with original wording as follows:
17.1 A deputation wishing to attend and address an Ordinary meeting of Council shall apply in writing to the CEO not less than seven (7) business days before the meeting.
17.2 The CEO, on receiving an application for a deputation shall notify the Chairperson who shall determine whether the deputation may be heard. The CEO shall inform the deputation of the determination in writing. Where it has been determined the deputation will be heard, a convenient time shall be arranged for that purpose, and an appropriate time period allowed.
17.3 Where it has been determined that a deputation be heard, the deputation and topic of the presentation must be included in the public agenda for the meeting.
17.4 For deputations comprising three or more persons, only three persons shall be at liberty to address Council unless the Councillors at the meeting determine otherwise by resolution. A deputation shall be given adequate opportunity to explain the purpose of the deputation, generally no longer than 15 minutes unless decided otherwise by the meeting.
17.5 The Chairperson may terminate an address by a person in a deputation at any time where:
a) the Chairperson is satisfied that the purpose of the deputation has been sufficiently explained to the Councillors at the meeting;
b) the time period allowed for a deputation has expired;
c) the person uses insulting or offensive language or is derogatory towards Councillors or staff members;
d) a member of the deputation other than the appointed speakers interjects or attempts to address the Council;
e) the person uses words or actions that discriminate or vilify based on a person’s race, religion, sexuality or gender identity.
Section 18 – Notified Motions
Reject proposed amendments and replace with original wording as follows:
18.1 A Councillor may bring forward to a meeting a motion on any matter within the jurisdiction or official cognisance of the Council by giving notice in writing, in the approved form, to the Chief Executive Officer at least seven days before the meeting.
18.2 The Chairperson shall rule out of order a motion which does not comply with section 18.1 of these Standing Orders.
18.3 Notified motions shall be dated and recorded by the Chief Executive Officer as received.
18.4 Where a Councillor who has given notice of a motion is absent or declines to move the motion, the motion may be –
a) moved by another Councillor; or
b) deferred to the next meeting.
18.5 Where the notified motion is not moved or deferred, it shall not again be reintroduced without a subsequent notice of motion duly given as provided in section 18.1.
18.6 At the meeting, a notified motion requires a seconder in order that it be dealt with.
Section 41 – Deputations (Procedure for Standing Committee Meetings)
Reject proposed amendments and replace with original wording as follows:
41.1 A deputation wishing to attend and address a Committee meeting shall apply in writing to the CEO not less than seven (7) business days before the meeting.
41.2 The CEO, on receiving an application for a deputation shall notify the Chairperson who shall determine whether the deputation may be heard. The CEO shall inform the deputation of the determination in writing. Where it has been determined the deputation will be heard, a convenient time shall be arranged for that purpose, and an appropriate time period allowed.
41.3 Where it has been determined that a deputation be heard, the deputation and topic of the presentation must be included in the public agenda for the meeting.
41.4 For deputations comprising three or more persons, only three persons shall be at liberty to address the Committee unless the Councillors at the meeting determine otherwise by resolution. A deputation shall be given adequate opportunity to explain the purpose of the deputation, generally no longer than 15 minutes unless decided otherwise by the meeting.
41.5 The Chairperson may terminate an address by a person in a deputation at any time where:
a) the Chairperson is satisfied that the purpose of the deputation has been sufficiently explained to the Councillors at the meeting
b) the time period allowed for a deputation has expired, or
c) the person uses insulting or offensive language or is derogatory towards Councillors or staff members.
d) a member of the deputation other than the appointed speakers interjects or attempts to address the Council.
e) the person uses words or actions that discriminate or vilify based on a person’s race, religion, sexuality or gender identity.
"18.8 Councillors are encouraged to lodge Notices of Motion which:
a) relate to the objectives, roles and function of Council as outlined in the annual Operational and Corporate Plan;
b) are clear in intention;
c) are not identical or substantially similar to a Notified Motion that has been considered by the Council and lost in the preceding six months;
d) are not outside the powers of Council;
e) do not relate to an operational service request or a matter that can be handled under delegation;
f) are not matters subject to a Council decision-making process which has commenced but is not yet complete.";
B. Adopt the new Petition Procedure (provided at Attachment 2);
C. Adopt Reject the new Deputation Procedure (provided at Attachment 3) and retain the deputation procedures in the Standing Orders for Council Meetings Policy, as provided for in item A. subject to the amendment of items 1, 3, and 6, and the deletion of item 5 as follows:
1. 15 minutes in total will be allocated at each Meeting for members of the community to present deputations. A maximum of 5 minutes will be allocated per deputation with an extension of time allowed upon request to the meeting chair and by consent of the councillors with a maximum of 3 deputations per meeting allowed.
3. The applicant must provide Council with the deputation topic and sufficient background material, whereby the CEO, on receiving an application for the deputation, shall notify the Chairperson who, in conjunction with the CEO, shall determine whether the deputation may be heard. The CEO shall inform the applicant of the determination in writing.
5. Four deputations per calendar year by the same applicant /group will be allowed.
5 6. Deputations on specific development applications or other statutory applications before Council are not permitted.
D. Reject the new Public Question Time Procedure (provided at Attachment 4) and retain current Public Question Time Guideline (adopted on 17 October 2019); and
E. Adopt the Councillor Investigation Policy (Attachment 7) and repeal current Councillor Investigation Policy (adopted on 19 November 2020).
Main motion followed by amendments; no separate outcome recorded here.
Official minutes · section 1
2Amendment No. 1Carried
Moved: Nicola Wilson · Seconded: Brian Stockwell
That Item 17.2 and Item 41.2 be amended to read:
17.2 The CEO, on receiving an application for a deputation shall notify the Chairperson who shall determine whether the deputation may be heard. The CEO shall inform the deputation of the determination in writing. Where it has been determined the deputation will be heard, a convenient time shall be arranged for that purpose, and an appropriate time period allowed (up to 15 minutes).
41.2 The CEO, on receiving an application for a deputation shall notify the Chairperson who shall determine whether the deputation may be heard. The CEO shall inform the deputation of the determination in writing. Where it has been determined the deputation will be heard, a convenient time shall be arranged for that purpose, and an appropriate time period allowed (up to 15 minutes).
Carried unanimously.
Official minutes · section 55
3Amendment No 2Lost
Moved: Frank Wilkie · Seconded: Karen Finzel
That Item 17.3 be amended to read:
17.3 Where it has been determined that a deputation be heard, a draft script must be provided and the deputation and topic of the presentation must be included in the public agenda for the meeting.
Lost unanimously.
Official minutes · section 62
4Amendment No 3Lost
Moved: Frank Wilkie · Seconded: Jessica Phillips
That Item 17.3 be amended to read:
17.3 Where it has been determined that a deputation be heard, an outline of the issue and background material be provided and the deputation and topic of the presentation must be included in the public agenda for the meeting.
Lost.
Official minutes · section 68
5Council ResolutionCarried
Moved: Amelia Lorentson · Seconded: Nicola Wilson
That Council note the report by the Chief Executive Officer to the General Committee Meeting dated 16 September 2024 regarding the amendment of Noosa Council's Standing Orders and other relevant policies and procedures and
A. Adopt the updated Standing Orders for Council Meetings Policy (Attachment 1) and repeal current Standing Orders Policy (adopted 19 November 2020) with the deletion of Section "18.8”.
B. Adopt the revised Petition Procedure (Attachment 2);
C. Adopt the revised Deputation Procedure (Attachment 3) subject to the amendment of items 1, 3, 6 and 10, and the deletion of item 5 as follows:
1. Up to 15 minutes will be allocated per deputation at each Meeting for members of the community to present deputations. A maximum of 3 deputations per meeting are allowed.
3. The applicant must provide Council with the deputation topic and background material, whereby the CEO, on receiving an application for the deputation, shall notify the Chairperson who, in conjunction with the CEO, shall determine whether the deputation may be heard. The CEO shall inform the applicant of the determination in writing.
5. Four deputations per calendar year by the same applicant/group will be allowed.
6. Deputations should primarily, but not exclusively, pertain to matters relevant to local government or the community.
10. Deputations will be recorded and form part of the recording that is uploaded and available to the Community on Council’s website however noting that the applicant presenting will remain off camera.
D. Repeal current Public Question Time Guideline (adopted on 17 October 2019) and adopt the revised Public Question Time Procedure, provided at Attachment 4, subject to the wording in item 9 to be amended to read:
“The applicant (or their proxy) must be present at the meeting for their question to be heard and shall follow the direction of the Chairperson;”
E. Adopt the revised Councillor Investigation Policy (Attachment 5) and repeal current Councillor Investigation Policy (adopted on 19 November 2020)
The following are the final attachments endorsed by this resolution:
• 2024-10-17 Attachment 2 to the OM Minutes Draft Standing Orders for Council Meetings Policy_Tracked changes (2) FINAL
• 2024-10-17 Attachment 3 to OM the Minutes Draft Council Procedure - Petitions FINAL
• 2024-10-17 Attachment 4 to the OM Minutes Draft Council Procedure - Deputations_Tracked changes FINAL
• 2024-10-17 Attachment 5 to the OM Minutes Draft Council Procedure - Public Question Time FINAL
• 2024-10-17 Attachment 6 to the OM Minutes Draft Councillor Investigation Policy (1) (1) FINAL
Carried unanimously.
Official minutes · section 75
Read complete item-specific minutes
Moved: Cr Amelia Lorentson
Seconded: Cr Jessica Phillips
That Council note the report by the Chief Executive Officer to the General Committee Meeting dated 16 September 2024 regarding the amendment of Noosa Council's Standing Orders and other relevant policies and procedures and
A. Adopt the updated Standing Orders for Council Meetings Policy (provided at Attachment 1) and repeal current Standing Orders Policy (adopted 19 November 2020) with the following amendments to the updated Standing Orders, Section 18 –– Notified Motions amended to read:
Section 15 – Deputations
Reject proposed amendments and replace with original wording as follows:
17.1 A deputation wishing to attend and address an Ordinary meeting of Council shall apply in writing to the CEO not less than seven (7) business days before the meeting.
17.2 The CEO, on receiving an application for a deputation shall notify the Chairperson who shall determine whether the deputation may be heard. The CEO shall inform the deputation of the determination in writing. Where it has been determined the deputation will be heard, a convenient time shall be arranged for that purpose, and an appropriate time period allowed.
17.3 Where it has been determined that a deputation be heard, the deputation and topic of the presentation must be included in the public agenda for the meeting.
17.4 For deputations comprising three or more persons, only three persons shall be at liberty to address Council unless the Councillors at the meeting determine otherwise by resolution. A deputation shall be given adequate opportunity to explain the purpose of the deputation, generally no longer than 15 minutes unless decided otherwise by the meeting.
17.5 The Chairperson may terminate an address by a person in a deputation at any time where:
a) the Chairperson is satisfied that the purpose of the deputation has been sufficiently explained to the Councillors at the meeting;
b) the time period allowed for a deputation has expired;
c) the person uses insulting or offensive language or is derogatory towards Councillors or staff members;
d) a member of the deputation other than the appointed speakers interjects or attempts to address the Council;
e) the person uses words or actions that discriminate or vilify based on a person’s race, religion, sexuality or gender identity.
Section 18 – Notified Motions
Reject proposed amendments and replace with original wording as follows:
18.1 A Councillor may bring forward to a meeting a motion on any matter within the jurisdiction or official cognisance of the Council by giving notice in writing, in the approved form, to the Chief Executive Officer at least seven days before the meeting.
18.2 The Chairperson shall rule out of order a motion which does not comply with section 18.1 of these Standing Orders.
18.3 Notified motions shall be dated and recorded by the Chief Executive Officer as received.
18.4 Where a Councillor who has given notice of a motion is absent or declines to move the motion, the motion may be –
a) moved by another Councillor; or
b) deferred to the next meeting.
18.5 Where the notified motion is not moved or deferred, it shall not again be reintroduced without a subsequent notice of motion duly given as provided in section 18.1.
18.6 At the meeting, a notified motion requires a seconder in order that it be dealt with.
Section 41 – Deputations (Procedure for Standing Committee Meetings)
Reject proposed amendments and replace with original wording as follows:
41.1 A deputation wishing to attend and address a Committee meeting shall apply in writing to the CEO not less than seven (7) business days before the meeting.
41.2 The CEO, on receiving an application for a deputation shall notify the Chairperson who shall determine whether the deputation may be heard. The CEO shall inform the deputation of the determination in writing. Where it has been determined the deputation will be heard, a convenient time shall be arranged for that purpose, and an appropriate time period allowed.
41.3 Where it has been determined that a deputation be heard, the deputation and topic of the presentation must be included in the public agenda for the meeting.
41.4 For deputations comprising three or more persons, only three persons shall be at liberty to address the Committee unless the Councillors at the meeting determine otherwise by resolution. A deputation shall be given adequate opportunity to explain the purpose of the deputation, generally no longer than 15 minutes unless decided otherwise by the meeting.
41.5 The Chairperson may terminate an address by a person in a deputation at any time where:
a) the Chairperson is satisfied that the purpose of the deputation has been sufficiently explained to the Councillors at the meeting
b) the time period allowed for a deputation has expired, or
c) the person uses insulting or offensive language or is derogatory towards Councillors or staff members.
d) a member of the deputation other than the appointed speakers interjects or attempts to address the Council.
e) the person uses words or actions that discriminate or vilify based on a person’s race, religion, sexuality or gender identity.
"18.8 Councillors are encouraged to lodge Notices of Motion which:
a) relate to the objectives, roles and function of Council as outlined in the annual Operational and Corporate Plan;
b) are clear in intention;
c) are not identical or substantially similar to a Notified Motion that has been considered by the Council and lost in the preceding six months;
d) are not outside the powers of Council;
e) do not relate to an operational service request or a matter that can be handled under delegation;
f) are not matters subject to a Council decision-making process which has commenced but is not yet complete.";
B. Adopt the new Petition Procedure (provided at Attachment 2);
C. Adopt Reject the new Deputation Procedure (provided at Attachment 3) and retain the deputation procedures in the Standing Orders for Council Meetings Policy, as provided for in item A. subject to the amendment of items 1, 3, and 6, and the deletion of item 5 as follows:
1. 15 minutes in total will be allocated at each Meeting for members of the community to present deputations. A maximum of 5 minutes will be allocated per deputation with an extension of time allowed upon request to the meeting chair and by consent of the councillors with a maximum of 3 deputations per meeting allowed.
3. The applicant must provide Council with the deputation topic and sufficient background material, whereby the CEO, on receiving an application for the deputation, shall notify the Chairperson who, in conjunction with the CEO, shall determine whether the deputation may be heard. The CEO shall inform the applicant of the determination in writing.
5. Four deputations per calendar year by the same applicant /group will be allowed.
5 6. Deputations on specific development applications or other statutory applications before Council are not permitted.
D. Reject the new Public Question Time Procedure (provided at Attachment 4) and retain current Public Question Time Guideline (adopted on 17 October 2019); and
E. Adopt the Councillor Investigation Policy (Attachment 7) and repeal current Councillor Investigation Policy (adopted on 19 November 2020).
Moved: Cr Nicola Wilson
Seconded: Cr Brian Stockwell
41.2 The CEO, on receiving an application for a deputation shall notify the Chairperson who shall determine whether the deputation may be heard. The CEO shall inform the deputation of the determination in writing. Where it has been determined the deputation will be heard, a convenient time shall be arranged for that purpose, and an appropriate time period allowed (up to 15 minutes).
Carried unanimously.
Pursuant to Section 30.4 of Council's Standing Orders, Cr Lorentson withdrew the above Motion with the support of Cr Phillips as the Seconder and Council.
| Council Resolution |
| Moved: | Cr Amelia Lorentson |
| Seconded: | Cr Nicola Wilson |
That Council note the report by the Chief Executive Officer to the General Committee Meeting dated 16 September 2024 regarding the amendment of Noosa Council's Standing Orders and other relevant policies and procedures and A. Adopt the updated Standing Orders for Council Meetings Policy (Attachment 1) and repeal current Standing Orders Policy (adopted 19 November 2020) with the deletion of Section "18.8”. B. Adopt the revised Petition Procedure (Attachment 2); C. Adopt the revised Deputation Procedure (Attachment 3) subject to the amendment of items 1, 3, 6 and 10, and the deletion of item 5 as follows:
3. The applicant must provide Council with the deputation topic and background material, whereby the CEO, on receiving an application for the deputation, shall notify the Chairperson who, in conjunction with the CEO, shall determine whether the deputation may be heard. The CEO shall inform the applicant of the determination in writing. 6. Deputations should primarily, but not exclusively, pertain to matters relevant to local government or the community. 10. Deputations will be recorded and form part of the recording that is uploaded and available to the Community on Council’s website however noting that the applicant presenting will remain off camera. D. Repeal current Public Question Time Guideline (adopted on 17 October 2019) and adopt the revised Public Question Time Procedure, provided at Attachment 4, subject to the wording in item 9 to be amended to read: “The applicant (or their proxy) must be present at the meeting for their question to be heard and shall follow the direction of the Chairperson;” E. Adopt the revised Councillor Investigation Policy (Attachment 5) and repeal current Councillor Investigation Policy (adopted on 19 November 2020) The following are the final attachments endorsed by this resolution:
|
Carried unanimously. |
This summary follows this item’s minutes. The established voting totals use their existing method while differences are checked against the full records.
What was said?
Named discussion on NoosaWatch TV
These actual transcript passages match the item’s wording. The start and end of the item’s discussion are not yet confirmed; these excerpts are not measured item airtime or exact decision moments.
Frank Wilkie148:58So your recommendation is just a report for noting only. Once we've ratified that there's another item coming afterwards. Takes us back to where we were at the last Ordinary Meeting. That's correct. Is any questions for Jonci? Someone happy to move that recommendation? Councillor Stockwell? May I have a seconder? Councillor Finzel? You a second to divide. Any discussion? No. the revout, to those in-er. Favour? Yes cheers. That's unanimous, which takes us, thank you yossi, which takes us now to item 9 point, should be 9.2 on the agenda. Revise Standing Orders and other related policies and procedures deferred from the Ordinary Meeting. Dated 19th of September 2024 and it takes us back to the point where the meeting was deferred. The procedural motion moved to defer to this point. Now we're in the middle of an amendment which had been moved by myself and seconded. By Councillor Phillips and if I remember rightly that amendment was heading for defeat so unless there's any further on that particular amendment I'll put it to the vote I'll be voting against my own amendment so those in favour against unanimous the amendment is lost that takes us back to the original motion moved by Councillor Lorentson and Councillor Lorentson
Frank Wilkie146:28Thank you. Councillor Lorentson. Anyone else wish to speak to the motion before us? We'll put it to the vote. Those in favour? Yes. Okay the next item 6.3 is the update to Councillor on Council of Mayors working groups and then there was the confidential not for public release Planning & Environment Court appeal application to reconfigure a lot one into two lots of 39 to 41 Picture Point Crescent Noosa Heads. Can I have a mover and a seconder for the General Committee recommendations to be adopted? The second? Councillor WILSON all in favour? Carry. Carried? Second. Thank you, Jess. We're now at item nine. Item this is the Ordinary Meeting reports. We have two Ordinary Meeting reports. The first being the further report, information for noting revised Standing Orders and other related policies and procedures. We have our CEO, Larry Sengstock, and executive officer, Jonci Wolff here, who can give us a summary of this report, please. Jonci's going to give yeah.
1 suggested discussion start time
- 8993.0 seconds on the council source timeline · Recording time not yet verified. The end of the discussion is not yet confirmed.