Services & Organisation Committee Agenda - 11 November 2025
Date: Tuesday, 11 November 2025 at 1:30PM
Location: Noosa Shire Council Chambers , 9 Pelican Street , Tewantin , QLD 4565 , Australia
Organiser: Noosa Shire Council
Duration: 00:31:06
Synopsis: Audit & Risk: Cronin extended, Wyer appointed, Capital works: multi‑year mapping, Q1 spend, LGAQ motions carried, Shark mitigation lobbying, Recruitment boosted, Governance risks noted.
Meeting Attendees
Committee Members
Karen Finzel Jessica Phillips Nicola Wilson Frank Wilkie Non-Committee Members
Amelia Lorentson Tom Wegener Executive Officers
Chief Executive Officer Larry Sengstock AI-Generated Meeting Insight
Key Decisions & Discussions Karen Finzel: Committee unanimously recommended extending Audit & Risk Committee Chair Timothy Cronin to cover the rescheduled 12 Dec 2025 meeting and appointing Christina Wyer as an independent member for 15 Dec 2025–14 Dec 2028 (Item 7.1). Nicola Wilson: Confirmed participation on the EOI selection panel that shortlisted from 29 applicants and recommended Wyer as the preferred candidate (Item 7.1). Frank Wilkie: Supported the extension and praised Cronin’s six years of service; welcomed Wyer’s appointment (Item 7.1). Larry Sengstock: Noted four Noosa-led motions were carried by strong majorities at the LGAQ 2025 conference: youth prevention programs, increased State investment in community dispute resolution, urgent action on plastic pollution/national plastics plan, and trial of non-lethal shark mitigation during whale migration (Item 8.1). Frank Wilkie: Advised there was no debate on Noosa’s motions; they proceed to LGAQ Policy Executive for advocacy to higher government (Item 8.1). Amelia Lorentson: Sought follow-up advocacy to the State Minister and potential joint letters with Gympie and Sunshine Coast councils to advance the non-lethal shark mitigation trial (Item 8.1). Frank Wilkie: Agreed to write again to the Minister and coordinate a joint letter with neighbouring mayors (Item 8.1). Chris Steele / Mel Sheppard: Reported 2025/26 capital budget of $65m (incl. $13.4m carry-forwards), Q1 actuals $5.5m (9%), commitments $13.1m (cumulative 29%); $16.4m grants with $17m Council co‑contribution; 106 projects, 8 not commenced (Item 8.2). Jessica Phillips: Requested clearer multi‑year capital program visibility (5–10 years) to improve public understanding, beyond annual accounting constraints (Item 8.2). CEO / Sean: Explained annual budget cycle limitations, but outlined work to spatially map a 10‑year program in TechOne for public‑facing transparency, with clearer flags for multi‑year projects (Item 8.2). Chris Steele: Advised successful recruitment: additional project officers and a graduate commencing within weeks, strengthening delivery capacity (Item 8.2). Contentious / Transparency Matters Audit & Risk membership selection: Inclusion of a current councillor (Nicola Wilson) on the selection panel for an “independent” oversight committee member is lawful but invites perception risks; the record notes a multi‑member panel and an EOI with 29 applicants (Item 7.1). Capital works clarity: Councillors acknowledged public confusion caused by annual budgeting for multi‑year projects; administration committed to clearer multi‑year labelling and spatial mapping to improve transparency (Item 8.2). Shark mitigation advocacy: Renewed lobbying to the State Minister and joint-council action were discussed in open session, demonstrating transparent escalation after prior ministerial refusal (Item 8.1). LGAQ motions: No debate at conference may indicate broad acceptance, but also limited scrutiny; Council noted strong majorities and will rely on LGAQ’s policy executive for follow‑through (Item 8.1). Legal / Risk Audit & Risk appointments: Extending the Chair and appointing an independent member by Council resolution aligns with the Local Government Regulation 2012 framework for audit committees; continuity to finalise 2025 financials is a prudent control (Item 7.1). Selection probity: Given a councillor helped select an independent oversight member, Council should document conflicts checks and panel rationale to meet governance best practice and mitigate apprehended bias risks (Item 7.1). Capital delivery risk: Q1 spend at 9% with 29% committed suggests back‑ended delivery; schedule slippage risks remain due to design/procurement lead times and recruitment dependencies, potentially increasing carry‑forwards (Item 8.2). Grant dependency: $16.4m in grants with $17m co‑contribution requires strict milestone and acquittal compliance to avoid clawbacks and reputational risk (Item 8.2). Public communication risk: Without clearer multi‑year disclosures, routine carry‑forwards may be misconstrued as under‑delivery; mapping and multi‑year flags should reduce misinterpretation (Item 8.2). Advocacy boundaries: Proposed ministerial letters and joint-council lobbying on shark mitigation remain within local government advocacy functions, but must avoid implying operational control over State shark control programs (Item 8.1). Environmental & Public Safety Initiatives Larry Sengstock: LGAQ motions supported urgent action on plastic pollution and acceleration of the national plastics plan/roadmap, reinforcing Noosa’s liveability and environmental priorities (Item 8.1). Amelia Lorentson: Pressed for a trial of non‑lethal shark mitigation during whale migration, seeking ministerial reconsideration and regional partnerships to advance innovative, non‑net solutions (Item 8.1). Councillors: Emphasised youth-focused prevention and early intervention as a strategic public safety and social cohesion investment endorsed statewide (Item 8.1). Capital Works Program Delivery & Community Transparency Chris Steele / Mel Sheppard: 106 projects managed across planning/design/delivery; Infrastructure Planning & Design is enhancing project management frameworks and has boosted staffing to lift throughput (Item 8.2). Jessica Phillips: Sought a clearer public‑facing 5–10 year view distinguishing single‑year vs multi‑year projects to reduce confusion around carry‑forwards (Item 8.2). Sean: Outlined work to publish spatial maps and categories via TechOne, first tested internally, to show locations, types and investment scale for proposed capital works (Item 8.2). Frank Wilkie: Queried commencement status and staffing; officers confirmed only eight projects not commenced and three further hires imminent, with broader recruitment over the last eight months (Item 8.2). Karen Finzel: Stressed equitable distribution of works across the Shire and commended staff performance amidst disruptions to residents (Item 8.2). Intergovernmental Advocacy & Follow‑Through Larry Sengstock: Confirmed LGAQ has already written to relevant Ministers and Director‑Generals outlining resolutions; Council to continue parallel advocacy (Item 8.1). Amelia Lorentson: Requested Council lead with Gympie and Sunshine Coast on coordinated lobbying for shark mitigation trials; Chair recorded consensus to proceed without amending the noting motion (Item 8.1).
Official Meeting Minutes
MINUTES Services & Organisation Committee Meeting Tuesday, 11 November 2025 1:30 PM Council Chambers, 9 Pelican Street, Tewantin Committee: Crs Karen Finzel (Chair), Cr Jessica Phillips, Cr Frank Wilkie, Cr Nicola Wilson “Noosa Shire – different by nature” SERVICES & ORGANISATION COMMITTEE MEETING MINUTES 11 NOVEMBER 2025 1 DECLARATION OF OPENING The meeting was declared open at 1.34pm 2 ACKNOWLEDGEMENT OF COUNTRY Noosa Council respectfully acknowledges the Traditional Custodians of the lands and waters of the Noosa area, the Kabi Kabi people, and pays respect to their Elders, past, present and emerging. 3 ATTENDANCE & APOLOGIES COMMITTEE MEMBERS Cr Karen Finzel Cr Jessica Phillips Cr Nicola Wilson Cr Frank Wilkie NON COMMITTEE MEMBERS Cr Amelia Lorentson Cr Tom Wegener EXECUTIVE Chief Executive Officer Larry Sengstock APOLOGIES Nil. 4 CONFIRMATION OF MINUTES 4.1. SERVICES & ORGANISATION COMMITTEE MEETING MINUTES DATED 7 OCTOBER 2025 Committee Resolution Moved: Cr Frank Wilkie Seconded: Cr Nicola Wilson The Minutes of the Services and Organisation Committee Meeting held on 7 October 2025 be received and confirmed. Carried. For: Cr Karen Finzel, Cr Jessica Phillips, Cr Nicola Wilson, Cr Frank Wilkie Against: None 5. PRESENTATIONS Nil. SERVICES & ORGANISATION COMMITTEE MEETING MINUTES 11 NOVEMBER 2025 6. DEPUTATIONS Nil. 7 REPORTS FOR CONSIDERATION OF THE COMMITTEE 7.1 EXTENSION OF APPOINTMENT FOR THE AUDIT AND RISK COMMITTEE CHAIR & APPOINTMENT OF NEW INDEPENDENT COMMITTEE MEMBER Committee Recommendation Moved: Cr Nicola Wilson Seconded: Cr Karen Finzel That Council: A. Note the report by the Executive Officer to the Services & Organisation Committee Meeting of 11 November 2025 in relation to two proposed changes to Council's Audit and Risk Committee membership; and B. Extend the appointment of the current Chair of the Audit and Risk Committee, Timothy Cronin, to include the final meeting of this calendar year, which has been rescheduled from 24 October 2025 to 12 December 2025; and C. Appoint Christina Wyer as an independent member to the Audit and Risk Committee for a term of three years, commencing on 15 December 2025 and concluding on 14 December 2028. Carried. For: Cr Karen Finzel, Cr Jessica Phillips, Cr Nicola Wilson, Cr Frank Wilkie Against: None 8 REPORTS FOR NOTING BY THE COMMITTEE 8.1 2025 LGAQ CONFERENCE - NOOSA COUNCIL MOTIONS CARRIED Committee Recommendation Moved: Cr Frank Wilkie Seconded: Cr Karen Finzel That Council note the report by the Chief Executive Officer to the Services & Organisation Meeting dated 11 November 2025 detailing the final 4 motions by Noosa Council which were carried at the Local Government Association of Queensland (LGAQ) Annual Conference 2025. Carried. For: Cr Karen Finzel, Cr Jessica Phillips, Cr Nicola Wilson, Cr Frank Wilkie Against: None SERVICES & ORGANISATION COMMITTEE MEETING MINUTES 11 NOVEMBER 2025 8.2 CAPITAL PROGRAM 2025 - 2026 DELIVERY STATUS REPORT Committee Recommendation Moved: Cr Karen Finzel Seconded: Cr Nicola Wilson That Council note the report by the Principal Infrastructure Planner to the Services & Organisation Committee Meeting, 11 November 2025, providing an update on the 2025/26 Capital Works Program as at 30 September 2025. Carried. For: Cr Karen Finzel, Cr Jessica Phillips, Cr Nicola Wilson, Cr Frank Wilkie Against: None 9 CONFIDENTIAL SESSION Nil. 10 MEETING CLOSURE The meeting closed at 2.04pm
Meeting Transcript
Karen Finzel 00:00.000
Good afternoon and welcome to the opening of the Services and Organisation Committee meeting dated 11th of November 2025. Noting that all councillors are present and accounted for, we've got Councillor Wilkie, Councillor Wilson and Councillor online welcome. Welcome to the councillors in the gallery, Councillor Lorentson and Councillor Wegener. Thank you for joining us this afternoon. A warm welcome to the CEO and all the staff in the gallery. Thank you. Noosa Council proudly acknowledges and respects Australia's First Nations people and their deep and abiding connection to this country. We recognise the Kabi Kabi people as the traditional owners of the lands and waters of Noosa area and offer our gratitude for their careful custodianship of this unique environment over thousands of years. Can we please have confirmation of the minutes? Larry Sengstock 01:08.320
I'll move it Madam Chair. Karen Finzel 01:09.680
I'll second. Thank you. Did we get that? And we'll take it to the vote. All in favour? Yes that's Yes that's unanimous. Thank you. Yes. Thanks Jess. That's a yes from Councillor online. There are no presentations, no deputations. We're up to agenda item number seven. Reports for consideration. of the committee. We'll start with 7.1. Extension of appointment for the audit and risk committee chair. An appointment of a new independent committee member. And I welcome the writer, report writer, John C. Wolfe to the table to give us a report. Good afternoon and welcome. John C. Wolfe 01:49.687
Good afternoon. Thank you. Karen Finzel 01:51.067
Thank you. Well written report. Very extensive. Much appreciated. If you give us a quick overview. Yes. John C. Wolfe 02:00.333
So this report seeks to the adoption of two changes to the audit and risk committee membership. The first one is the extension of the current chair Timothy, Tim Cronin to include the final meeting of the 2025 calendar year scheduled for 12th of December. The revised timing The revised timing for the completion of council's financial statements required the rescheduling of the committee's final meeting date for this calendar year from the 24th October to the 12th of December. The revised meeting date in December extends beyond the chair's term of appointment. Accordingly, it is proposed to extend the chair's appointment to include that final meeting. To ensure continuity and leadership in their audit and risk committee. It is understood that a short extension to the chair's appointment is acceptable at the discretion of council. The second item is then the replacement of Tim Cronin as the independent member with an anticipated term expiry at the 12th of December with the last meeting of this year. The selection, so in anticipation of Tim's term expiry, a new independent member for the Audit and Risk Committee was sought through an expression of interest process. The selection panel consisted of independent member Ian Rushworth, Mark Gatt and member... risk committee member Nicola Wilson. Council received 29 high-quality applications which was fantastic and from this selection process interviews Christina Wyer emerged as their preferred and outstanding candidate. It is therefore recommended that council appoint Christina Wyer as the new independent member of the Audit and Risk Committee. independent member of the Audit and Risk Committee for a three-year term commencing 15th December 2025, pretty much the first business day after Tim Cronin, current independent member and chair, leaves the committee. Christina is a seasoned non-executive director and chartered accountant with nearly 30 years of global experience in the financial sector including significant work for Jake Morgan. She maintains a strong portfolio of board and committee memberships that are testament to her excellent and sought after expertise. Current memberships include but are not limited to to Audit and Risk. Audit and Risk Committee of Yume Bank, which is a very significant enterprise. Fred Hollows Foundation, the Australian Diabetes Educators Association, and she's also the non-executive director of the.au domain. In sum, we're fortunate to have attracted Christina to the role of independent member of the Audit and Risk Committee, bringing extensive experience in financial management, governance, and board and committee leadership that will greatly benefit Council's oversight functions. And just to top it off, she's also a Noosa local, so she has a good understanding of the community, which is fantastic. Fantastic. That's great. I hope you take any questions. Karen Finzel 05:15.198
Thank you very much. I'm happy to move the motion. I'm happy to second. Would you like to speak to that, Councillor? Nicola Wilson 05:22.898
Yes, please. Please. Thank you. First of all, I support the extension of Tim Cronin's appointment as chair, just to make sure that he can complete the final anticipated meeting. Of his term and close out the 2025 financials. And I just want to put on record my thanks to Tim Cronin for his service to us for the last six years. He's been a very dedicated member of the Audit and Risk Committee from what I've been able to see in my 18 months there. So thank you to him. And as Jyoti mentioned, I was on the selection committee. I was on the selection committee, selection panel for the new member and very excited that we've got Christina Wyer joining us, so really looking forward to working with her and fully support her appointment. Fantastic. Any further questions or any further comments? Frank Wilkie 06:14.928
I would only reiterate how lucky we've been to have Tim Cronin as chair for the last six years. He's eminently qualified and also how fortunate we are. to have a quality applicant in Christina Wyer joining us. Karen Finzel 06:29.322
Yes, exactly. And a Noosa local, which is even greater. Bonus. Bonus, absolutely. Councillor Phillips, you'd like to make a comment? Nicola Wilson 06:37.493
Oh, thank you. I just wanted to say a colleague's famous quote. The Mayor and Councillor Wilson have pointed out, but I also just want to probably acknowledge the time Councillor Wilson put in to do, being part of the process. Just to be confident, just with her expertise and background, she was part of the recruitment of Christina. I just want to thank Timothy Cronin for his time as well. Thank you. Karen Finzel 07:04.825
Thank you. Yeah, I think it's all been said. I'd like to just iterate, you know, our thanks for the outgoing chair, Mr. Timothy Cronin. And a warm welcome to Christine, and I'm sure she'll be a great seat at the table to bring her expertise. And thank you, Johnsy, to the report. We'll take it to the vote. All in favour? That's unanimous. Yes. And Councillor Phillips Online. Thank you, John. We're moving through to agenda item number eight, reports for noting by the committee. Moving into item 8.1, 2025 LGAQ conference, Noosa Council motions carried. And we're looking to the report writer, Mr. Larry Sengstock, for a brief overview. Larry Sengstock 07:55.934
Brief overview okay so as we know the LGAQ conference calls for motions from all 77 councils to be presented or to be reviewed and then presented at the at the LGA conference or LGAQ conference which was only last month. Noosa Council after a whole lot of deliberation put forward for very good view okay so What we believe is very good and we now know they were very good because I voted through by the by all 77 councils. Four motions that went forward. Those four motions in brief were investment in youth responsive preventative and early intervention programs. Increased state government investment in community dispute resolution. Urgent action on plastic pollution, call for acceleration of the National Plastics Plan and Roadmap. And a trial of non-lethal shark mitigation measures during whale migration period. All of those were carried unanimously, almost, sorry, carried, carried with the majority, sorry, not the majority, but with the majority, a strong majority. So I was looking to make the point of there was a strong majority of support. So I'm just putting this to the council, to the council as a, for noting as a recommended report that we, the four motions that we put forward to the rest of the councils in Queensland were all voted with support. And that's a, that's a great mark for Noosa. And I think it's something that, you know, we put a lot of work and effort and thought into, and they were well, well received. Karen Finzel 09:42.089
Thank you. Any further comments? Happy to move it. Happy to second. Would you like to speak to the motion? Frank Wilkie 09:50.349
Yes. Well, as, as the CEO said, all four motions were approved by the conference. There were 77 councils present. There were 77... Doesn't mean all of them supported the motions, but there was strong support for all of them. There was actually even no debate on any of these four. There was a very... There was a very efficient way that the conference handled the motions. They were only debated if there was any objection to any of the motions, and there was none to the four Noosa Council motions. So they go through to the LGAQ... They go through to the LGAQ policy executive, and they'll be advocating to the higher levels of government for the objectives outlined in each of those motions. And hopefully they'll translate into translate into legislative change and real action. Karen Finzel 10:41.604
Yeah, it's a great opportunity to go along to these conferences and have a voice for Noosa as a collective, and I'd like to take this opportunity also, Larry, to thank you and the staff. It was a considerable amount of work put towards that in the lead up to the conference, so we're truly grateful for that because when we get there, then that makes us look good, which makes Noosa look good. It's a win-win for everyone. It's great. I think it covered a broad spectrum of a voice for young people, giving them a step up, illuminating their needs to all levels of government. I think that's a great opportunity to see that progress forward. You know, also the environment, which everyone here in Noosa loves, with our livability survey, environment always comes up number one, and also good governance, so I think it's a great opportunity. I think it's a great opportunity to get along to these LGAQ conferences and represent our Shire and get to build our connections and our voice at those conferences. So thank you everyone involved. Councillor? Or comments? Nicola Wilson 11:48.923
Just a comment if I may? Of course. Yeah, thank you. Just given that was my first LGAQ conference I really enjoyed attending and seeing how sort of that next layer works for me. One thing that I really want to take away from it, or want people to take away from me was, well we might see, you know, things that at Noosa local concerns that we raise around the table. What I loved was seeing that the things that we discussed were broader, much broader picture and, you know, getting the support around from the 77 almost all the councillors being told that we might be a small council. We might be a small council but our issues are really similar to the rest of Queensland and I want to sort of be part of the voice per state and see how our communities feel about them. And I also just want to acknowledge, I guess, the work that goes into putting them before the LGAQ. think it's such a big part of our role as councillors. The thing that we can't control at the local level, the advocacy piece is just really significant for me. So thanks to the councillors that put the work in and the staff that helped us deliver it. And yeah, I was really proud to see them all get up. So thank you. Karen Finzel 13:27.094
Thank you, Councillor Phillips. Well, do you have a question? Yes, Councillor Lorentson. Amelia Lorentson 13:35.074
Just a question to the CEO. We spoke about this earlier today, Larry. Just wondering whether there is an opportunity for council to write to the relevant state minister. This is in relation to one of the motions, motion number 92, Trial monitoring. Trial non-lethal shark mitigation measures during the migration period, whether there is an opportunity for council to write to the relevant state minister to just ask the question. Just ask the question whether the minister will reconsider his position given the near unanimous support for the motion at the 2025 LGAQ conference. I've understood that post Mayoral minute. The minister wrote and stood quite firm in their position. I'm just wondering whether we can maybe follow it up and just ask has there been a shift? In that position, or what is his feedback in response to the new unanimous support and whether there's also opportunity for Noosa Council to reach out to Gympie Council and Sunshine Coast Council both who have already expressed interest in collaborating without this opportunity to gain... whether this opportunity again as Noosa Council for us to take a lead alongside LGAQ in just keeping the momentum going in terms of advocating for a trial of innovation and modern mitigation measures or replacement of shark nets during the whale migration period. I'm happy to answer that. I'm happy to write again on those lines, yeah, and even contact the Gympie and the Sunshine Coast Mayor, even getting a joint letter going. Fantastic, that would be great. So, question, through the CEO, will I need to make an amendment, or are we... No, I think that's a discussion on the record and as a group, I think that's something we can still... Thank you very much. Thank you, everyone. And just a quick follow-up also, I have spoken to LGAQ and they've noted that this week... Letters have already gone out to all the ministers and director generals outlining the resolutions relevant to their portfolios. And next week... Oh, next, sorry, they'll be organising meetings with departmental representatives meetings with departmental representatives to discuss all the motions. So I think it'd be great to work alongside your advocacy piece. That takes only a little bit longer, but it'd be just really great to just... Fantastic. Karen Finzel 16:34.846
That's great. It's a great mechanism to show us how well all levels of government work and how our voice at a local level really can carry some punch and we can... you know, hit beyond our weight and have a really good voice at all the tables and the minister's ears. So that's great. Thanks, everyone. Would you like to comment before we close? Before we take it to the vote? We'll take it to the vote. Before we take it to the vote? Yeah. Yes, that's all in favour, including online, Councillor Phillips. Thanks, everybody. Moving into agenda item 8.2, capital program 2025-26. Delivery status report. We welcome to the table Chris Steele and Mel Sheppard. Thank you. Good afternoon. Thank you. Good afternoon. And we have Sean online. to give us a quick overview of the report, which was very comprehensive. Love to see the expenditure and the work being done across the Shire, which is great. So I'm looking forward to hearing what you have to say. Nicola Wilson 17:34.350
Thank you. You're welcome. To give a summary of the report, it provides a status update on Noosa Council's capital works program for the 25-26 financial year, excluding disaster works. The approved capital budget as per budget review one is $65 million, inclusive of $13.4 million worth of carry forwards. Actual expenditure at the end of quarter one was $5.5 million, representing 9% of the budget, with $13.1 million in commitments, a cumulatively representing 29% of the budget. Grant funding revenue for the year is $16.4 million, with Council contributing $17 million toward those projects. And the program comprises of 106 projects at varying various stages of planning, design and delivery. The planning, design and delivery team are currently managing 35 projects to the value of $41 million. They're planning The planning, design and delivery team continue to collaborate to enhance the council's project management framework and associated processes. The capital works planning team have commenced preparations on 26-27 budget process. And recruitment is underway to fill key roles within the infrastructure services department. To elaborate on that last point, we also just wanted to acknowledge the additional resources that were approved as part of the budget adoption and provide an update. that we've had some very successful recruitment within IPDD for different officers and managers contributing toward the success of the capital works program as it stands already. So just to appreciate that. Karen Finzel 19:07.230
I feel like we should have some streamers. It's such a good news story to read the report and just see the volume of work, the commitment by the staff to hear now that you've recruited, you know, reaching out successfully. I think the culture of the team must be really like feeling really positive about hopefully your work environment and what you've been able to live on which is quite impressive in my opinion and and like I said before to see it spread across you know that equally it looks like equity across the Shire for everyone sort of getting a bit of the piece of the pie so yeah I'd like to through the CEO also extend my gratitude and thanks to the team and gratitude and thanks to the team and the you know the volume of work that you're putting out is really commendable so thank you so much for your contribution Thank you. so I'm happy to move the motion fantastic I've probably said my bit just reiterate that and of course I'm sure our community love to see the works getting love to see the works getting on out there I know sometimes it's a bit of a disruption we've got the stop go men or you know we've got to navigate a different route to work or play but overall I think you know when our Shire people see works being done like that and the Noosa trucks out everywhere in some yeah it's a really good sign that we're prospering and we're delivering for our community so thank you so much anyone else like a question or a comment on the report Can I answer the question? Jessica Phillips 20:39.262
Of course Councillor Phillips might be more a question for Mark, I'm not scoring I'm not sure what's on mine but just sometimes I sort of think from a community perspective like we talk about the rollover of capital works is there any way we can even if it's taken offline at some stage in a workshop look at Look at looking at our capital works program over more of like a five year, ten year program with and we almost all could How do we break it down into the ones that will stay within a year and then those multi-year and somehow separating it when it comes to budget review or for our community to see be a little bit clearer and see how I can't even quite ask my question because to me I'm still trying to gauge how this continues with me. I'd love to see if it's really clear. or use our 10-year. Here's our 10-year, how it works. It's indicative in principle. This is our guide. Maybe we can even sign off like that we supported in principle over 10 years or 5 years or whatever it ends up being. But this is just simplified. I don't know if anyone can just summarise that better for me. Karen Finzel 22:01.168
Perhaps the CEO might be able to. Yeah, I can answer that. Thank you. Larry Sengstock 22:04.868
The issue we have, Councillor, is that we budget on annual process or annual cycle. And it's very difficult for us to, even though we know that some projects are two and three year projects, even more sometimes, that they still have to be. Accounted for over that 12 month annual period. So we know that they're going to be two year projects, but it still shows up as carry forwards as if we haven't completed the project. And that's the difficulty. It's really just how do we communicate that better? And we do it in different ways, but it still looks confusing because we do have to carry it forward. Because we know the project's going to take that long to deliver. It's actually, we already know it's carried forward. And that's just the difficulty we run. And a lot of it also is that we run a 12 month accounting period for delivery of our budget. But if you think of a project, if we don't know what's actually happening and the team can't actually prepare. The team can't actually prepare for it so we finalise our budget in June, July by the time they get it. There's a design, planning design and then out to market and then delivery over a 12 month period. So that first three to six months is... three to six months is quite quiet in a lot of respects because a lot of planning goes on we don't have a lot of expenditure. Then all the real expenditure and the visible work happens in the second half of the year and sometimes if that takes a bit longer it goes into the next year so we have to allow for that. We have to allow for that but we can't necessarily account for it because we do an annual budget. So that's the difficulty of it but we're actually looking at this. There's been a whole lot of advocacy back into government about how can we have a multi-year budget cycle because it just seems silly to be honest but it's just the way that we have to beyond the the 10-year capital works budget program that we have in our budget documents every year it's very difficult to provide more accurate forecasting because we've got 10-year forecasts. work with. so he's saying see capital works forecast with all the projects broken down and where the money is intended to be spent is there any way we could break that up even further? through the chair. We still, we still do, do forecast it so we know it's happening over two and three year periods it's just that we have to we have to be yeah we have to report it at the end of at the end of every financial year so well that's as much as we've spent the project's still ongoing so therefore we have to carry it forward. As opposed to saying it's just a three year project and it should sort of roll through. I can absolutely understand why from the accounting point of view it has to be that way but it just makes it difficult to report against that's all. We just need to understand that that's what the principle is. That's what the principle is. Does that answer your question Councillor. Does that answer your question? Karen Finzel 25:00.929
Yes. Excuse me Sean I think Jess hadn't finished if you could just hold your thoughts. If you could just hold your thoughts for a moment. Jess would you like to continue? Thank you. Nicola Wilson 25:15.844
That's okay, thanks, I'm really interested in what Sean can add to that. I totally appreciate the difficulty and I don't know what his name is, but I guess maybe Maybe we could just see how the council is enjoying it. I'm sure that's already been done on our event, but just me and sometimes the music, and I just often sometimes put really simple things on, like I always want to do household lodging, and then I, you know, within five years' time, I've asked for a niche renovating because my kids splash water everywhere, and I'm probably putting that aside for my five-year planning, and I don't know, I just... that's in our plan, but I don't, yeah, again, way out of my pay scale. It's just I really want more discussion because I think it's one every time it comes up. I always think if I can't explain it to someone else, it's just the everyday community that they're totally... it's really confusing. Sure. Karen Finzel 26:15.039
Thank you Jess. Sean, would you like to make a comment? The floor is available. Shaun Walsh 26:25.433
Behind the scenes we have been working about how we can better visualise the Capital Works program over the next ten years. Firstly, we've now got two infrastructure plannings in the team, rather than one. So we've actually got capacity to actually work on having a more accurate work on having a more accurate ten-year capital works program, and Mel and Dale are working hard on that. And then what they've been doing is also placing it into Tech One in a geographical sense. And under categorisation. So with the eventual view that we'll actually be able to generate maps or planes on Council's internet that shows the locations of the proposed capital works program, the extent of the investment and the type of works. Now some of those works will be subject to individual budget approval but provide a much better spatial analysis and category analysis of the works that are after because I think it's really important for our community to see the value of the investment and where it's being spent. So they've got a bit more work to do in that space but that's part of their brief build you want to give an update on what your thought process in that regard? Nicola Wilson 27:27.321
Yes so in regard to the mapping that's something that my team the planning team are working with the assets team about getting and that onto the internal mapping system initially so as we can test that environment and ensure that we can identify any bugs or make sure that it's user-friendly before we were to release that externally and in regard to identification of the multi-year projects versus a single year project that's definitely something we're looking at defining better so we can use those metrics to report report on on and and we we are are able to with the increased resourcing within the planning team support initiators to cost and forecast their projects more accurately and provide tools and mechanisms and support services to help gain more accuracy within the 10-year program so we hope to be able to showcase some of that work at the budget process in the early next calendar year yeah that's good let's thinking encouraging to and see that you afford looking for ways to like you better make that information understandable and transparent to the community so yeah we'll be looking forward to that around budget time thank you thanks any further comments well just a question now yes of course the report mentions that 106 projects under way various stages of planning design and delivery and about this is eight not commenced that's that a very looks small proportion so great when are they the new staff arriving or how many how many new staff have come on board and what are you expecting the others? Karen Finzel 28:58.114
Did you want to answer that? Yeah sure we've so we've been through some recording processes we've got some we're just sorting out some sort of people and culture pieces with this this space we're engaging these new people on board but we should have another project another project officer starting in starting the in another next couple couple of of weeks weeks I another think grant there's another project officer just in the wings waiting to start on board so another three three additional staff which will pretty much must bring us up to the maximum amount we've got FTE wise and we've also got over the last eight months we've increased and brought on both new faces across design delivery and transport and traffic so and planning as well so yeah it's really showing a lot of people that are coming they're all coming on board with passion yes and drive they want to achieve and want to develop them and it's yeah it's really breath of fresh air- It applies to the world, so. That's great, good news. Yeah. Yep, fantastic. All right, is that, we'll take it to the vote. Have someone moved it? I forgot. Yeah. Yes. That's unanimous. Thank you. for your report, enjoy your afternoon. Thank you very much. Thank you. Thank you. Larry Sengstock 30:16.092
Good on you, thanks. Thank you. Karen Finzel 30:18.412
Thank you. That brings us to agenda item nine, confidential session. We don't have any, and I would like to declare the meeting closed at... 2:04.2:04pm. Thank you everyone for your attendance. To the staff, councillors at the table and in the gallery, Mr. CEO and our executive staff. Pleasure. Related Noosa Council Meetings
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