Ordinary minutes, 17 July 2025

ORDINARY MEETING MINUTES                                                         17 JULY 2025


            Officers. Out of an abundance of caution and in the interest of maintaining
            transparency and public confidence, as a result of my conflict of interest I will now
            leave the meeting room while the matter is considered and voted on. "
            Cr Lorentson left the meeting.

             Council Resolution
             Moved:            Cr Brian Stockwell
             Seconded:         Cr Karen Finzel
             That Council note the report by the Commercial Business Advisor to the Services
             and Organisation Committee dated 8 July 2025 and;
             A. Award the lease to William Brown for Shop 1, Sunrise Shops for three (3)
                years commencing 1 August 2025; and
             B. Authorise the Chief Executive Officer to award a subsequent three (3) by three
                (3) year extensions of the lease subject to the lessee complying with the terms
                of the lease.

             Carried.
                             Cr Frank Wilkie, Cr Karen Finzel, Cr Jessica Phillips, Cr
             For:
                             Brian Stockwell, Cr Tom Wegener, Cr Nicola Wilson
            Against:         None
            Cr Lorentson having declared a conflict of interest was not eligible to vote.

            Cr Lorentson returned to the meeting.

11.2.3.     CN25114 - CONTRACT FOR PROJECT MANAGEMENT SERVICES - 2025
            DISASTER RECONSTRUCTION FUNDING ARRANGEMENT

            That Council
            A. Note the report by the Disaster Reconstruction Coordinator to the General
            Committee Meeting dated 14 July 2025 and;
            B. Award Contract No.CN25114 for Reconstruction Project Management Services
            under a schedule of rates contract to Northlane Pty Ltd t/as Northlane Consulting
            Engineers;
            C. Delegates to the Chief Executive Officer the power to negotiate, finalise,
            execute, and do all the things necessary to administer the contract on behalf of
            Council;
            D. Delegates to the Chief Executive Officer the power to amend the contract up to
            11.5% of the total contract value;
            E. Approve the budget allocation for the supporting services and costs associated
            with the delivery of this program. This includes:
            i. $200,000 for cost recoverable project support. This is recovered monthly via the
            directed Disaster Reconstruction Funding Arrangement finance program.
            ii.$486,751 for non-recoverable costs but essential to the receipt of grant funds
            and delivery of reconstructed assets.


11.2.4.     PROCUREMENT AND CONTRACTS ASSESSMENT WORKING TEAM -
            CONTRACT AWARDS UNDER CEO DELEGATION

            That Council note the report by the Director Corporate Services to the Services
            and Organisation Committee Meeting dated 8 July 2025 for contracts awarded
            under CEO Delegation, via the Procurement Assessment Working Team for the
            period 1 January 2025 to 30 June 2025.