Meeting papers

SERVICES & ORGANISATION COMMITTEE MEETING                                               8 JULY 2025


7.3          CN25114 - CONTRACT FOR PROJECT MANAGEMENT SERVICES - 2025
             DISASTER RECONSTRUCTION FUNDING ARRANGEMENT


Author             Director Infrastructure Services, Shaun Walsh
                   Infrastructure Services Department
Index              ECM / DISASTER MANAGEMENT / DISASTER OPERATIONS
Attachments        1.   CN25114 Funding Arrangements


EXECUTIVE SUMMARY
  •     In March 2025 post Tropical Cyclone Alfred, Noosa Shire was affected by another storm that
        resulted in damage to assets across the Shire. This event was activated with Queensland
        Reconstruction Authority who have granted acceptance to the Disaster Recovery Funding
        Arrangements Event Western Queensland Surface Trough and Associated Rainfall and
        Flooding 21 March – 19 May 2025. Official Report can be seen here: DRFA Activation
        Western QLD Surface Trough and Associated Rainfall and Flooding 21 March - 19 May 2025
  •     This program will be undertaken similar to the Disaster Reconstruction Funding Arrangement
        program from 2022 which administered Reconstruction of Essential Public Assets at a value
        of approximately $130M. A dedicated external project team will focus on these works so
        Council resources can be utilised to deliver Council budgeted programs. Where necessary
        the project team will engage cross functionally with Council resources to achieve the
        outcomes ensuring probity, civil quality, environmental quality, and safety.
  •     This report is recommending the appointment of a similar project team to commence works
        on the Disaster Reconstruction Funding Arrangement 2025 program. The current cost
        estimate for this program is $25M.
  •     The Qld Reconstruction Authority Disaster Reconstruction Funding Arrangement program for
        Reconstruction of Essential Public Assets works allow for eligible costs to be recovered, if
        they meet the criteria. For this program, it is recommended that costs likely to be recovered
        are as below:
         •   Project management and preliminary work should not exceed 7% of total reconstruction
             costs per year. This equates to $1.75M for CN25114 for the first year.
         •   Project management support consisting of coordination, communications, public
             relations, and finance. These ae mostly managed by contract labour hire or services on
             an ad hoc basis. Based on the 2022 Disaster Reconstruction Funding Arrangement
             program, these costs should not exceed 0.8% per year. This equates to $200,000 as
             the recommended budgeted value.
  •     The Qld Reconstruction Authority Disaster Reconstruction Funding Arrangement program for
        Reconstruction of Essential Public Assets works also requires Council undertake work that
        is not recoverable or contributes to the overall expenditure.
         •   The trigger point value is the required value Queensland Reconstruction Authority
             imposes on local government authorities as their contribution to the overall recovery of
             natural disasters. Noosa Council’s trigger is $471,251. Further details about this are in
             attachment 1.
         •   Work related to submission management such as creating the submission and acquitting
             submissions is not eligible for cost recovery. The estimated cost should not exceed
             0.35% of the total reconstruction costs.




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