Meeting papers

SERVICES & ORGANISATION COMMITTEE MEETING                                              8 JULY 2025


Finance Risks                            Mitigation
                                         The program is based on scope rather than a set budget.
                                         If the scope is adjusted and accepted by Queensland
                                         Reconstruction Authority, then the program value is
                                         adjusted. This will include the supporting services such a
                                         project management.
                                       The program cost is structured that LGA’s submit their
Program costs exceeding Queensland estimated scope of work and estimated value.
Reconstruction Authority values        Queensland Reconstruction Authority assess this and
allocated by Queensland Reconstruction provide agreement. They then provide 30% of these
Authority                              costs upfront for LGA’s to manage cash flow. Thereafter,
                                       the payments are made based on monthly reports
                                       recovering actual costs. The final 10% of value is held for
                                       final acquittal and payment on full approval. To date,
                                       NorthLane managed submissions from the 2022 program
                                       have not had any costs unexpectedly rejected by
                                       Queensland Reconstruction Authority.
                                         Contract KPI will include a target of 100% of costs must
Unrecoverable costs are encountered      be within the Disaster Reconstruction Funding
                                         Arrangement guidelines and cost fully recoverable


Scope & Quality Risk                     Mitigation
                                         The track record from the 2022 program along with the
                                         lessons learnt ensure confidence that Northlane have
                                         clarity of expectations.
                                       The workmanship will be monitored with regular Council
Northlane does not construct the scope
                                       surveillance. The Council addition of a Quality Manager
of work to the minimum standard.
                                       Resource has had a positive impact on the matching
                                       quality outcomes.
                                         Council has nominated a Council rep as Superintendent
                                         who delegates works to Northlane RPEQ.


Safety Risks                             Mitigation
                                       The Work Safe definition nominates the contractor or
                                       person conducting a business or undertaking as having
                                       the primary duty of care to ensure, so far as reasonably
                                       practicable, the health and safety of workers. Whilst not
                                       accountable for the safety on site, like all stakeholders,
Northlane do not meet safety standards they are responsible for their own safe behaviour and
or conduct work safely                 reporting unsafe behaviours recognised on site.
                                         Council WHS reps will part of the cross functional internal
                                         team engaged to support Northlane.
                                         The lead contractor has ultimate responsibility of the site
                                         as part of the construction scope.
Northlane do not meet environmental
standards                                Preliminary works include the use of outsourced
                                         specialist environmental consultant to assist in ensuring
                                         Council meet necessary environmental conditions.




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