Meeting papers

RISK MANAGEMENT PLAN - (RMP)
                                                      Event
Review, recommend changes, amend, adopt and           Manager &     To be
revise RMP                                            ZEN Event Co- done
                                                      ord
Distribute, present, Implement RMP to relevant        Event         To be
stakeholders                                          Manager       done
Adopt Event Sustainability Plan into event planning   Event         To be
decisions                                             Manager       done
Confirm current insurance policies are in place for   Event         To be
the event (Pub&Prod, PersonAcc, Assoc'n)              Manager       done
Keep record of Trial Ride exhibitors' insurance CoC   Event         To be
                                                                            exhibitor database includes "CoC"
which notes ZEN and NSC as interested parties         Manager       done

VOLUNTEERS
                                                      Event
                                                      Manager &     To be
Determine and monitor required Volunteer Roles
                                                      ZEN Event Co- done
                                                      ord.
                                                                            ZEN Event Co-ord. & Expo Assist. For
                                                      ZEN Event Co- To be
Develop and undertake volunteer recruitment plan                            past volunteers, ZEN membership,
                                                      ord.          done
                                                                            GoVolunteer, FB,
Maintain Volunteer database (availability, role                    To be
                                                      ZEN Assist            ZEN Event Co-ord. & Expo Assist.
interest, ZEN inc. T Shirts),                                      done
                                                                   To be
Develop and maintain Volunteer Roster                 ZEN Assist
                                                                   done
Assess Volunteer Uniform ZEN inc. T Shirts and                     To be
                                                    ZEN Assist
source                                                             done
Volunteer Booklet, roles identified and described,  Event          To be
                                                                            With ZEN Inc. Assist.
maps, rosters                                       Manager        done
Communicate with Volunteers to ensure they are well Event          To be
                                                                            With ZEN Inc. Assist.
informed and engaged                                Manager        done
Create and distribute Volunteer Information         Event          To be
                                                                            With ZEN Inc. Assist.
document                                            Manager        done
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