Meeting papers

                                                      ord.
                                                                             as per TMP, install 2 wks prior . (add Expo
Book VMS board, oversee delivery & and collection,                  To be    Info. as community info. for as well as
                                                      Council
displayed text,                                                     done     road closure details) ZEN inc. Coordinator
                                                                             to check Expo is mentioned.

EXHIBITOR MANAGEMENT
                                                       ZEN Event Co- To be   In consultation with ZEN E Working Group
Identify new prospective exhibitors (esp Electrify)
                                                       ord           done    Leader & ZEN Inc. Chair
                                                       ZEN Chair &
Review and Confirm Exhibitor Pricing Schedule                        To be
                                                       ZEN Event Co-
@ZEN                                                                 done
                                                       ord.
                                                       Event
                                                       Manager &     To be   include option for accommodation and
Update, finalise Exhibitor Invitation package
                                                       ZEN Event Co- done    shade tent
                                                       ord.
                                                                     To be
Invite Exhibitors                                      ZEN Assist
                                                                     done
Maintain exhibitor database (prospects, confirmed,                   To be
                                                       ZEN - shared          Anne, Colin Lambie & ZEN Inc. Treasurer
invoice request, @ZEN                                                done
                                                                     To be
Prepare invoices for confirmed exhibitors              ZEN Treasurer         invoices issued with exhibitor agreement
                                                                     done
Review, amend, confirm and distribute Exhibitor On- Event            To be
                                                                             Bump In & Out etc
Day Logistics Information                              Manager       done
Obtain Trial Rides Exhibitors Cert. of Currency with Event           To be
ZEN and NSC noted as interested parties                Manager       done
                                                       Event
                                                       Manager &     To be   With input from ZEN Event Coordin. &
Create Exhibitor location plan / site plan
                                                       ZEN Event Co- done    ZEN Inc. Chair who is sponsor liasion
                                                       ord.
                                                       Event         To be
Act as contact point for exhibitors re event logistics
                                                       Manager       done
                                                                     To be
Exhibitor listing (on line, newsletters, socials)      ZEN - shared
                                                                     done
Notify ZEN of Exhibitor Invoice Requests @ZEN          ZEN - shared To be

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