Meeting papers

                                                   ZEN Chair &
                                                                  To be     ask NJA and TN for feedback on
Review Sponsorship Proposal package                ZEN Event Co-
                                                                  done      prospectus
                                                   ord.
                                                   ZEN Chair &
Identify/develop prospective sponsors (EV industry                To be
                                                   ZEN Event Co-            Anne & Colin
and "electrify" industry). Update database                        done
                                                   ord.
Make contact with potential sponsor, Send                         To be
                                                   ZEN Chair                Anne & Colin
prospectus as requested. Follow up.Update database                done
                                                   Event          To be
Issue agreements
                                                   Manager        done
                                                   ZEN - shared / To be
Invoices to secure sponsors
                                                   tbc            done
                                                                  To be
Prepare sponsor invoices                           ZEN Treasurer            invoice sent with sponsor agreement
                                                                  done
                                                   Event
                                                   Manager &      To be
Prioritise Sponsor preferred Site Allocations                               Input from Anne also
                                                   ZEN Event Co- done
                                                   ord.
                                                                  To be
Ensure In-kind Sponsorships deliverables are met   ZEN - shared             Anne & Colin
                                                                  done
                                                   ZEN - shared / To be
Update secured sponsors onto Exhibitor database
                                                   tbc            done

MAIN STAGE (if agreed))
                                                   ZEN Event Co- To be
Infrastructure quotes
                                                   ord.          done
                                                   ZEN Event Co- To be
Stage TBC
                                                   ord.          done
                                                   Event
Marquee ?????? Not sure why this is in here????
                                                   Manager
                                                   Event         To be      Or was this done by ZEN Expo Co-
AV equipment
                                                   Manager       done       ordinator?
                                                                            In past speakers program has been done
                                                   ZEN - shared /
Speakers TBC/MC                                                   On Hold   by a ZEN Inc. volunteer. Is not
                                                   tbc
                                                                            recommended for 2025 Expo.

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