Meeting papers

                                                                                         Appendix F
Use of Alliance Partnership Funds from Council for 2024
The revised Administrator/Coordinator role for Jan. 01, 2024 to Nov. 30, 2024 was Admin. for
21 hours per week and Communications for 3 hours per week for a total of $ 55,018.67 made up of
$50,577.76 wages & on costs & ($44,584.01 Gross pay + Superannuation $4,972.37. Workcover $1,021.38)
and $4440.62 Operating Expenses. The budgeted amount was $50,000 per annum for Admin. & some Comms.
component. However, as the same person did both roles, and that person did not start
until late Oct., 2023, the amount paid has all come out of the admin. part of the funding.

The Communications Package $15,000 - while $15,000 was budgeted out of the Alliance funds for marketing
advice for ZEN Inc. overall $7,958.07 was used for marketing advice for the EV Expo due to the issues outlined
in section 6 above. $4440.62 was used for communications related operating expenses as outlined in the
admin. package and the admin. overrun of $577.76 was also covered from this Comms. Package. Therefore
there is a balance of $6,464.17 from the 2023-2024 Alliance Partnership Communications Package remaining
to put towards this work in 2025.



     1. Administration & Communications Package $50,000
     A. Administration (80 hours per month)
 Activity or Event        Date/Time         Amount of             Impact/Outcome
                                            Time Per
                                            Month
     1. Board and                           35 hours per          Strengthen ZEN Inc’s
          Working Group                     month                 internal Operations so
     a. Attend Board &                                            volunteers can
          Working group                                           concentrate on projects
          meetings                                                Sec. resigned and unable
     b. Working group                                             to be replaced so this
          notes                                                   task went to this position
     c. Board meeting
          minutes &
          follow
          up/actions


     2. Membership                             5 hours per        Building
     a. Keeping                                month              membership/volunteer
        membership                                                base to assist with
        records                                                   project work/education
     b. Contact with                                              /advocacy
        members

     3. Operations                             10 hours per       Strengthen ZEN Inc’s
     a. Governance &                           month              internal Operations so
        Operations                                                volunteers can
        Manual                                                    concentrate on projects
     b. Updating
        Shared Drives &
        E files
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