ORDINARY MEETING MINUTES 16 OCTOBER 2025 · 2025-10-16 Ordinary Meeting Minutes

ORDINARY MEETING MINUTES                                                   16 OCTOBER 2025


            reasonable person would have a perception of bias or personal gain in this matter.
            Therefore, I will choose to remain in the meeting room. However, I will respect the
            decision of the meeting on whether I can remain and participate in the decision."


            Council Resolution
            Moved:            Cr Brian Stockwell
            Seconded:         Cr Nicola Wilson
            That Council note the declarable conflict of interest by Cr Lorentson and determine
            that in accordance with s150ES of the Local Government Act 2009 and having
            considered the Councillor's conflict of interest as described, it is decided that Cr
            Lorentson may participate and vote on this matter relating to the Item 11.3.2.
            Carried.
             For:             Cr Frank Wilkie, Cr Karen Finzel, Cr Brian Stockwell, Cr
                              Tom Wegener, Cr Nicola Wilson
             Against:         None
            Cr Lorentson having declared a conflict of interest was not eligible to vote.


             Council Resolution
             Moved:           Cr Frank Wilkie
             Seconded:        Cr Tom Wegener
             That Council
             A. Note the report by the Procurement & Contracts Advisor to the Services &
                Organisation Committee dated 7 October 2025 regarding the Sole and
                Specialised Lists;
             B. Adopt the Sole Supplier List provided at Attachment 1 of the report for the next
                twelve (12) months; and
             C. Adopt the Specialised Supplier List provided at Attachment 2 of the report for
                the next twelve (12) months.

             Carried.
             For:              Cr Frank Wilkie, Cr Karen Finzel, Cr Amelia Lorentson, Cr
                               Brian Stockwell, Cr Tom Wegener, Cr Nicola Wilson
             Against:          None

            Cr Phillips returned to the meeting.


11.3.3.     REGISTER OF PRE-QUALIFIED SUPPLIERS FOR PROVISION OF TREE
            MANAGEMENT AND MAINTENANCE SERVICES - RP25083

            That Council note the report by the Parks and Streetscapes Coordinator to the
            Services & Organisation Committee Meeting dated 7 October 2025 and
            A. Approve the award of Contract No. RP25083 for the Register of Pre-qualified
               Suppliers (ROPS) for the Provision of Tree Management and Maintenance
               Services for a period of two (2) years commencing 1 November 2025 to the
               suppliers listed in Attachment 1 of the report.
            B. Delegate to the Chief Executive Officer (CEO) the power to negotiate, finalise,
               execute and do all things necessary to administer the Contract on behalf of
               Council.
            C. Subject to satisfactory performance of the suppliers, authorise the CEO to
               approve the option to extend the contract, at the expiry of initial term, for a