Services & Organisation Committee Agenda minutes, 8 July 2025

SERVICES & ORGANISATION COMMITTEE MEETING MINUTES                                    8 JULY 2025


7.2   SUNRISE SHOPS - SHOP 1 LEASE
      Committee Recommendation
      Moved:            Cr Jessica Phillips
      Seconded:         Cr Nicola Wilson
      That Council note the report by the Commercial Business Advisor to the Services and
      Organisation Committee dated 8 July 2025 and;
         A. Award the lease to William Brown for Shop 1, Sunrise Shops for three (3) years
             commencing 1 August 2025; and
         B. Authorise the Chief Executive Officer to award a subsequent three (3) by three (3)
             year extensions of the lease subject to the lessee complying with the terms of the
             lease.

      Carried.
      For:             Cr Karen Finzel, Cr Jessica Phillips, Cr Nicola Wilson
      Against:         None




7.3   CN25114 - CONTRACT FOR PROJECT MANAGEMENT SERVICES - 2025
      DISASTER RECONSTRUCTION FUNDING ARRANGEMENT
      Committee Recommendation
      Moved:            Cr Nicola Wilson
      Seconded:         Cr Karen Finzel
      That Council
            A. Note the report by the Disaster Reconstruction Coordinator to the General
            Committee Meeting dated 14 July 2025 and;
            B. Award Contract No.CN25114 for Reconstruction Project Management Services
            under a schedule of rates contract to Northlane Pty Ltd t/as Northlane Consulting
            Engineers;
            C. Delegates to the Chief Executive Officer the power to negotiate, finalise, execute,
            and do all the things necessary to administer the contract on behalf of Council;
            D. Delegates to the Chief Executive Officer the power to amend the contract up to
            11.5% of the total contract value;
            E. Approve the budget allocation for the supporting services and costs associated with
            the delivery of this program. This includes:
                  i. $200,000 for cost recoverable project support. This is recovered monthly via
                  the directed Disaster Reconstruction Funding Arrangement finance program.
                  ii.$486,751 for non-recoverable costs but essential to the receipt of grant funds
                  and delivery of reconstructed assets.
      Carried.
      For:             Cr Karen Finzel, Cr Jessica Phillips, Cr Nicola Wilson
      Against:         None