General Committee Meeting, 12 June 2023
Date: Monday, 12 June 2023 at 12:30PM
Location: Noosa Shire Council Chambers , 9 Pelican Street , Tewantin , QLD 4565 , Australia
Organiser: Noosa Shire Council
Duration: 04:11:01
Synopsis: Delegations tightened, Explicit DA triggers, Community Battery via CEO delegation, Encroachments adopted, Boating capacity concerns, Environment grants awarded, Financial surplus, EPS compactor approved.
Meeting Attendees
Committee Members
Frank Wilkie Karen Finzel Joe Jurisevic Amelia Lorentson Clare Stewart Brian Stockwell Tom Wegener Executive Officers
Acting Chief Executive Officer Larry Sengstock Director Corporate Services Trent Grauf Director - Strategy And Environment &Sustainable Development Kim Rawlings Acting Director Infrastructure Services Shaun Walsh Meeting Insight
Key Decisions & Discussions Delegations of Authority: Council adopted the updated Council-to-CEO delegations under s257 LGA 2009 and ordered a further review of non-delegable development triggers to tighten criteria (Item 6.9; 00:59–18:18). Brian Stockwell: Secured amendment to review triggers for staff delegations, proposing prescriptive criteria for matters involving endangered vegetation, MNES habitat, heritage places, superseded scheme extensions, and Council land dealings (Item 6.9; 07:39–18:12). Community Battery: Council resolved to prepare a Tender Consideration Plan under s230 LGR 2012 and delegated negotiation/contracting to the CEO for a Noosaville community battery, leveraging a $500k federal grant with Yarra Energy Foundation (Item 5.1; 20:20–53:45). Joe Jurisevic: Confirmed Council will own/operate the battery and trade on the market; potential net revenue to offset rates and fund further emissions reductions (30:29–32:19). Environment Grants: Council awarded Environment Project, MEC and Alliance grants totalling $24,030 (1 yr), $784,554.61 (over 3 yrs), and $266,700 (over 3 yrs) respectively; reallocated $50,970 from Projects to Alliance for three years; CEO authorised to execute deeds; policy review endorsed (Item 5.2; 01:23:08–01:33:29). Planning Decisions by Delegation: April 2023 delegated approvals were noted; discussion clarified that reported “variations” reflect only what was approved, typically minor (Item 5.3; 01:34:11–01:39:55). Boating Facilities: Council welcomed MSQ’s study but raised capacity and regional planning concerns, rejected Chaplin Park ramp, supported pontoons and upgrades (Albert/Thomas St, Hilton Esplanade, Lake St, Moorindil St) with parking study input; sought increased State funding (Item 5.4; 01:40:00–02:02:06). Goodchap St Oncology Bunker: Approved minor change adding a 133 m² oncology “bunker,” maintained effective parking via expert review; GFA exceedance acceptable given context and design (Item 6.1; 02:14:50–02:26:58). Noosa Biosphere Reserve Foundation: Council noted the audited 2021–22 Annual Report and 2023–24 Operational Plan/funding request; draft budget includes $120k (Item 6.2; 02:27:28–02:37:47). Encroachments Policy: Adopted a shire‑wide Encroachments Policy and procedures (Local Law No. 4), risk‑based compliance, education-first approach; budget consideration and comms plan endorsed (Item 6.3; 02:37:51–03:20:59). EPS Compaction Unit: Awarded Contract CN00338 for an EPS thermal compactor to IS Recycling for $227,000; ~50 t/yr diversion estimated; rapid payback via landfill savings and material value (Item 6.4; 03:20:59–03:45:24). Financial Performance (May): Operating revenue +$1.9m vs budget (interest +$855k), operating expenditure −$794k; capital delivery 78% ($44.3m) with $7.5m committed; cash holdings $111m mostly restricted (QRA, levies), surplus/free cash ~ $5m (Item 6.5; 03:46:53–03:58:12). 2023–24 Fees & Charges: Fixed regulatory and commercial fees under LGA ss97–98, s262(3)(c) to commence 1 July; further event streamlining to be workshopped (Item 6.6; 03:58:23–04:03:26). 2024 Show Holiday: Will apply to OIR for Fri, 13 Sept 2024 as Noosa’s special holiday (Item 6.7; 04:03:26–04:04:24). Audit & Risk Committee: Appointed Ian Rushworth as external member for 2 years; noted independent effectiveness review underway; cyber/ICT emphasis acknowledged (Item 6.8; 04:04:30–04:10:05). Contentious / Transparency Matters Delegations review arose from “lessons learned” at Grass Tree Court; Council aims to replace subjective “controversial/significant” tests with explicit triggers to restore community trust (Item 6.9; 07:39–18:18). Boating study critique: Council flagged MSQ’s demand-led methodology ignores Noosa River capacity and regional displacement to Tin Can Bay/Passage, risking overbuild and environmental/traffic impacts (Item 5.4; 01:50:17–01:56:54). Encroachments: Council highlighted >90% encroachment prevalence on eastern beaches; policy prioritises safety/fire access and amenity; education-first, risk-matrix approach to avoid heavy‑handed enforcement (Item 6.3; 03:06:22–03:20:59). Events red tape: Fees unchanged for now; Council to review event approval processes in line with newly adopted corporate alignment (Item 6.6; 04:00:25–04:01:16). Legal / Risk Delegations: Adopted under LGA s257; ordered CEO report/workshop to define non‑delegable DA triggers (endangered vegetation, MNES habitat, heritage, superseded schemes, Council interest) to reduce discretionary risk (Item 6.9; 06:59–18:18). Community Battery procurement: Proceeding via Tender Consideration Plan (LGR s230) to partner with Yarra Energy Foundation; scope includes objectives, measures, alternatives, risk analysis; CEO delegated to contract (Item 5.1; 24:51–25:19). Encroachments enforcement: Action under Local Law No. 4; risk matrix prioritises health/safety (fire trails), access to services, environmental harm, and amenity; new encroachments treated more stringently (Item 6.3; 02:55:36–03:06:22). Goodchap St minor change: Assessed consistent with Planning Act 2016 s63(5); expert traffic advice supported retaining approved parking quantum due to low‑throughput oncology use (Item 6.1; 02:15:18–02:21:51). Audit & Risk governance: Independent review of Committee effectiveness and internal audit underway; new external member brings internal audit and ICT/cyber risk experience (Item 6.8; 04:06:50–04:10:05). EPS unit: Odour/emissions managed via carbon filtration; supplier offers refund of ventilation cost if emission standards unmet; safety/handling/containment assessed; movable plant mitigates site-layout risk (Item 6.4; 03:39:20–03:42:17). Conflicts of Interest Clare Stewart and Karen Finzel declared COIs re: Tourism Noosa/Altum links and left for parts of Items 5.2 and 5.3; Amelia Lorentson left re: Item 11 (personal relationship) (Item 5.2–5.3; 01:34:34–01:36:02). Frank Wilkie and Brian Stockwell declared COIs due to 2020 donations linked to PBCA; Council resolved both could participate on grants and encroachments policy as no personal/material gain; reasons recorded (Item 5.2; 01:05:40–01:08:41) and (Item 6.3; 02:40:26–02:49:07). Amelia Lorentson and Karen Finzel declared COIs and left on Encroachments Policy (family encroachments; past donor to EBPA); legal advice noted policy is not a “planning scheme,” so ordinary business exemption didn’t apply (Item 6.3; 02:38:51–02:40:26). Environmental Concerns & Climate/Energy Battery pilot will “soak” excess daytime solar on LV network and discharge at peak, lowering emissions and potentially generating revenue; Council intends rules to charge at low‑emissions times (Item 5.1; 25:45–34:41). EPS diversion (~2,388 m³/yr) will extend landfill life and cut ~$160/t disposal costs; materials re‑enter circular economy; potential to accept regional EPS under Gympie MOU (Item 6.4; 03:27:38–03:33:11). Environment grants fund MRCCC frog monitoring, Kin Kin sediment control (award‑winning), plastic‑free initiatives, koala work; strong volunteer leverage targeted to Environment Strategy (Item 5.2; 01:25:18–01:31:53). Boating: Council pressed for limits cognisant of Noosa River capacity and environmental/landscape values; opposed Chaplin Park facility; called for demand management and parking time-controls near ramps (Item 5.4; 01:51:30–01:56:54). Planning Scheme, Delegations & Development Brian Stockwell: Sought explicit non‑delegation triggers for DAs involving endangered flora/fauna, heritage, superseded schemes, and Council interests to reduce subjectivity and bolster public trust (Item 6.9; 07:39–16:30). “Significant community interest” tests under Planning Regs 2017 were canvassed for local guidance; Council to consider local policy definition via workshop (Item 6.9; 13:16–15:34). Goodchap St oncology change accepted despite GFA exceedance in CF zone; design/landscaping conditions mitigate; comparative oncology parking precedent at Noosa Civic noted (Item 6.1; 02:15:18–02:21:51). Noosa River Boating Facilities & Access Management Council endorsed quick wins (Noosa Woods, Gympie Tce, Lake St pontoons) and joint planning for key ramps, while rejecting Chaplin Park; foreshore masterplan and 2023/24 Parking Study to inform ramp parking/time-controls (Item 5.4; 01:45:14–01:49:28). Clare Stewart: Committed to advocate for State funding given three decades of underinvestment and current over‑capacity usage (Item 5.4; 01:56:54–02:01:16). Waste & Circular Economy EPS compaction unit reduces volume ~90%, with carbon filtration for odour; modular plant mitigates site changes; potential to accept safe EPS types only (no flame‑retardant construction EPS) (Item 6.4; 03:39:20–03:44:37). Joe Jurisevic: Noted swift ROI (trial likely paid unit already), aligning environmental benefit with strong financial case (Item 6.4; 03:27:27–03:30:34). Financial Management & Cyber/ICT Oversight May results show operating surplus vs budget, driven by interest revenue and underspends; cash $111m largely restricted (QRA advances ~$17.9m; levies; timing); free cash ~ $5m; capital delivery 78% YTD (Item 6.5; 03:46:53–03:55:18). Audit & Risk Committee external membership refreshed; independent effectiveness review commissioned; ICT/cyber risks flagged as priority capability (Item 6.8; 04:06:50–04:10:05).
Official Meeting Minutes
MINUTES General Committee Meeting Monday, 12 June 2023 12:30 PM Council Chambers, 9 Pelican Street, Tewantin Committee: Crs Frank Wilkie (Chair) Karen Finzel, Joe Jurisevic, Amelia Lorentson, Clare Stewart, Brian Stockwell, Tom Wegener “Noosa Shire – different by nature” GENERAL COMMITTEE MEETING MINUTES 12 JUNE 2023 1. ATTENDANCE & APOLOGIES COMMITTEE MEMBERS Councillor Frank Wilkie (Chair) Councillor Karen Finzel Councillor Joe Jurisevic Councillor Amelia Lorentson Councillor Clare Stewart Councillor Brian Stockwell Councillor Tom Wegener EXECUTIVE Acting Chief Executive Officer Larry Sengstock Director Corporate Services Trent Grauf Director - Strategy and Environment &Sustainable Development Kim Rawlings Acting Director Infrastructure Services Shaun Walsh APOLOGIES Nil 2. CONFIRMATION OF MINUTES Committee Resolution Moved: Cr Amelia Lorentson Seconded: Cr Tom Wegener The Minutes of the General Committee Meeting held on 15 May 2023 be received and confirmed. Carried Unanimously. 3. PRESENTATIONS Nil 4. DEPUTATIONS Nil 6.9. 2022 DELEGATIONS OF AUTHORITY ANNUAL REVIEW Motion Moved: Cr Joe Jurisevic Seconded: Cr Karen Finzel That Council note the report by the Governance Advisor to the General Committee Meeting dated 12 June 2023 and adopt the Register of Delegations – Council to Chief Executive Officer - Pursuant to section 257 of the Local Government Act 2009, to GENERAL COMMITTEE MEETING MINUTES 12 JUNE 2023 delegate the powers of the Local Government outlined in the Register of Delegations provided at Attachment 1, to the Chief Executive Officer of Council. Amendment Moved: Cr Brian Stockwell Seconded: Cr Frank Wilkie That B be added to read; B. Further, the CEO be requested to bring forward a further report which reviews the current triggers for development matters precluded from delegation with a view to providing staff with more specific, less subjective, criteria including the results of a workshop which considers amongst other things precluding delegation decisions in the following circumstances: Where a matter relates to 1. the clearing of remnant 'of-concern' or 'endangered' vegetation from a biodiversity or Vegetation Management Act perspective; 2. the disturbance of the habitat of a species listed under the Nature Conservation or Environmental Protection and Biodiversity Acts; 3. an extension of an approval that was made under a Superseded Planning Scheme and/or where there is a resolution of Council to amend the Planning Scheme in a way that is relevant to the approval; 4. to the removal or substantial alteration to a structure or place of heritage significance identified in Council's Planning Scheme or in an adopted study of Council; and 5. a development where Council has a direct or indirect interest as a result of its involvement in previous or proposed land dealings. Carried Unanimously. Committee Recommendation Moved: Cr Joe Jurisevic Seconded: Cr Karen Finzel That Council note the report by the Governance Advisor to the General Committee Meeting dated 12 June 2023 and A. Adopt the Register of Delegations – Council to Chief Executive Officer Pursuant to section 257 of the Local Government Act 2009, to delegate the powers of the Local Government outlined in the Register of Delegations provided at Attachment 1, to the Chief Executive Officer of Council. B. Further, the CEO be requested to bring forward a further report which reviews the current triggers for development matters precluded from delegation with a view to providing staff with more specific, less subjective, criteria including the results of a workshop which considers amongst other things precluding delegation decisions in the following circumstances: Where a matter relates to 1. the clearing of remnant 'of-concern' or 'endangered' vegetation from a biodiversity or Vegetation Management Act perspective; GENERAL COMMITTEE MEETING MINUTES 12 JUNE 2023 2. the disturbance of the habitat of a species listed under the Nature Conservation or Environmental Protection and Biodiversity Acts; 3. an extension of an approval that was made under a Superseded Planning Scheme and/or where there is a resolution of Council to amend the Planning Scheme in a way that is relevant to the approval; 4. to the removal or substantial alteration to a structure or place of heritage significance identified in Council's Planning Scheme or in an adopted study of Council; and 5. a development where Council has a direct or indirect interest as a result of its involvement in previous or proposed land dealings. Carried Unanimously. 5. ITEMS REFERRED FROM COMMITTEES 5.1. TENDER CONSIDERATION PLAN - COMMUNITY BATTERY (REFERRED FROM P&E 6 JUNE 2023) Committee Recommendation Moved: Cr Brian Stockwell Seconded: Cr Karen Finzel That Council note the report by the Carbon Reduction Project Officer for Tender Consideration Plan - Community Battery to the Services and Organisation Committee dated 6 June 2023 and: A. Resolve to prepare a Tender Consideration Plan, substantially in accordance with the draft plan in Attachment 1 for the procurement of the supply, installation and operation of a Community Battery, under section 230 of the Local Government Regulation 2012 and; B. Delegate authority to the Chief Executive Officer to: i. Prepare and adopt the Tender Consideration plan; ii. Approve the negotiation and enter into contracts, within the Chief Executive Officer’s financial delegation, in order to achieve the objectives of the Tender Consideration Plan. Carried Unanimously 5.2. ENVIRONMENT GRANTS - ENVIRONMENT PROJECT GRANTS (ROUND 18), MULTI-YEAR ENVIRONMENT COLLABORATIVE (MEC) GRANTS (ROUND 2: 2023-2026) AND ENVIRONMENT ORGANISATION ALLIANCE GRANTS (2023- 2026) (REFERRED FROM P&E 6 JUNE 2023) In accordance with Chapter 5B of the Local Government Act 2009, Cr Stewart provided the following declaration to the meeting of a declarable conflict of interest in this matter: I, Cr Stewart, inform the meeting that I have a declarable conflict of interest in this matter as Leigh McCready, a Director of Tourism Noosa is a personal friend. As a result of my conflict of interest I will now leave the meeting room while the matter is considered and voted on. Cr Stewart left the meeting room In accordance with Chapter 5B of the Local Government Act 2009, Cr Finzel provided the GENERAL COMMITTEE MEETING MINUTES 12 JUNE 2023 following declaration to the meeting of a declarable conflict of interest in this matter: I, Cr Finzel, inform the meeting that I have a declarable conflict of interest in this matter as Leigh McCready, a Director of Tourism Noosa, was involved with my 2020 election campaign with Future Noosa as a volunteer, which is no longer an entity. As a result of my conflict of interest I will now leave the meeting room while the matter is considered and voted on. Cr Finzel left the meeting room. Committee Resolution Moved: Cr Amelia Lorentson Seconded: Cr Tom Wegener That Cr Jurisevic be appointed as Acting Chairperson of the meeting for this item for the purpose of considering the conflict of interest declaration by Cr Wilkie. Carried Unanimously. Cr Stockwell and Wilkie did not vote. In accordance with Chapter 5B of the Local Government Act 2009, Cr Wilkie provided the following declaration to the meeting of a declarable conflict of interest in this matter: I, Cr Wilkie, inform the meeting that I would like to declare a declarable conflict of interest for Item 5.2 Environmental Grants for the Noosa Environmental Education Hub grant. In early 2020, I received an electoral donation of $750 from Susan Francis. Susan Francis is the partner of Barry Cotterell. Barry Cotterell is the president of the Peregian Beach Community Association (PBCA). The PBCA supports the Peregian Beach Bushcare group. The Peregian Beach Bushcare group will feature in work being showcased to school students by the Noosa Environmental Education Hub. I nor the PBCA nor the Peregian Beach Bushcare Group stand to gain personally or materially through this grant to NEEH and make this declaration out of dquo;an abundance of caution” given the possible scope and interpretation of Conflict of Interest rulings. I believe I can make an impartial decision in the public interest in this matter and leave it to the meeting to determine whether I stay in the meeting room. Committee Resolution Moved: Cr Amelia Lorentson Seconded: Cr Joe Jurisevic That Council note the declarable conflict of interest by Cr Wilkie and determine must leave the meeting and not participate in the consideration and vote on this matter because a reasonable person would not trust that the final decision is made in the public interest. For: Nil Against: Cr Tom Wegener, Cr Jurisevic and Cr Lorentson Lost (Cr Wilkie and Stockwell did not vote on the above motion ) Committee Resolution Moved: Cr Joe Jurisevic Seconded: Cr Tom Wegener That Council note the declarable conflict of interest by Cr Wilkie and determine that it is in the public interest that Cr Wilkie participates and votes on this matter because Council believes that neither he nor the PBCA nor the Peregian Beach Bushcare Group stand to gain personally or materially through this grant to NEEH that it is in the public interest that Cr Wilkie participates and votes on this matter because Council believes that a reasonable person would trust that the final decision is made in the public interest. Carried Unanimously. (Cr Wilkie and Cr Stockwell did not vote on the above motion) GENERAL COMMITTEE MEETING MINUTES 12 JUNE 2023 Cr Wilkie assumed the Chair In accordance with Chapter 5B of the Local Government Act 2009, Cr Stockwell provided the following declaration to the meeting of a declarable conflict of interest in this matter: I, Cr Stockwell, inform the meeting that I would like to declare a declarable conflict of interest for Item 5.2 Environmental Grants for the Noosa Environmental Education Hub grant. In early 2020, I received an electoral donation of $500 from Susan Francis. Susan Francis is the partner of Barry Cotterell. Barry Cotterell is the President of the Peregian Beach Community Association (PBCA). The PBCA supports the Peregian Beach Bushcare group. The Peregian Beach Bushcare group will feature in work being showcased to school students by the Noosa Environmental Education Hub. I nor the PBCA nor the Peregian Beach Bushcare Group stand to gain personally or materially through this grant to NEEH and make this declaration out of dquo;an abundance of caution” given the possible scope and interpretation of Conflict of Interest rulings. I believe I can make an impartial decision in the public interest in this matter and leave it to the meeting to determine whether I stay in the meeting room. Committee Resolution Moved: Cr Joe Jurisevic Seconded: Cr Tom Wegener That Council note the declarable conflict of interest by Cr Stockwell and determine that it is in the public interest that Cr Stockwell participates and votes on this matter because Council believes that he nor the PBCA nor the Peregian Beach Bushcare Group stand to gain personally or materially through this grant to NEEH that it is in the public interest that Cr Stockwell participates and votes on this matter because Council believes that a reasonable person would trust that the final decision is made in the public interest. Carried Unanimously. (Cr Stockwell and Cr Wilkie did not vote on the above motion) In accordance with Chapter 5B of the Local Government Act 2009, Cr Stockwell provided the following declaration to the meeting of a declarable conflict of interest in this matter: I, Cr Stockwell, also inform the meeting that I have a declarable conflict of interest in this matter in relation to the application by the Noosa District Landcare due to my long standing connection with the organisation as one of the inaugural members of the unincorporated group dating back to the 1980s and a current ordinary member. Although I have a declarable conflict of interest, I do not believe a reasonable person could have a perception of bias considering the community nature of this relationship. I will choose to remain in the meeting room. However, I will respect the decision of the meeting on whether I can remain and participate in the decision. Committee Resolution Moved: Cr Joe Jurisevic Seconded: Cr Amelia Lorentson That Council note the declarable conflict of interest by Cr Stockwell and determine that it is in the public interest that Cr Stockwell participates and votes on this matter because Council believes that he does not stand to receive a personal benefit or loss in relation to this matter due to the community nature of this relationship with Landcare and therefore a reasonable person would trust that the final decision is made in the public interest. Carried Unanimously. (Cr Stockwell and Cr Wilkie did not vote on the above motion) In accordance with Chapter 5B of the Local Government Act 2009, Cr Stockwell provided the following declaration to the meeting of a declarable conflict of interest in this matter: I, Cr Stockwell, inform the meeting that I have a declarable conflict of interest in this matter as I have a long-standing relationship with MRCCC as a previous government employee and a long- GENERAL COMMITTEE MEETING MINUTES 12 JUNE 2023 term collaborator since 1994. I have in the past had a small consultant contract below the limit for a Prescribed Conflict and prior to the declarable time frame. I was up until the last AGM Council's representative on the committee and in this role I played a role in facilitating and developing the group's revised catchment strategy. Although I have a declarable conflict of interest, I do not believe a reasonable person could have a perception of bias considering the community nature of this relationship. I will choose to remain in the meeting room. However, I will respect the decision of the meeting on whether I can remain and participate in the decision. Committee Resolution Moved: Cr Amelia Lorentson Seconded: Cr Joe Jurisevic That Council note the declarable conflict of interest by Cr Stockwell and determine that it is in the public interest that Cr Stockwell participates and votes on this matter because Council believes that a reasonable person would trust that the final decision is made in the public interest. Although he has a declarable conflict of interest, I do not believe a reasonable person could have a perception of bias considering the community nature of this relationship and vote that Cr Stockwell remains in the room. Carried Unanimously. (Cr Stockwell and Cr Wilkie did not vote on the above motion) In accordance with Chapter 5B of the Local Government Act 2009, Cr Stockwell provided the following declaration to the meeting of a declarable conflict of interest in this matter: I, Cr Stockwell, inform the meeting that I have a declarable conflict of interest in this matter as on 24 February 2020 I sought a review by the Independent Council Election Observer (ICEO) as to the public claims of the Future Noosa Team, of which Leigh McCready was publicly identified as a Campaign Manager. Leigh McCready is a Director of Tourism Noosa. Although I have a declarable conflict of interest, I do not believe a reasonable person could have a perception of bias because the ICEO review was an advisory service, not a statutory process, and my queries at that time were in the public interest and neither I nor Ms McCready stood to personally gain or lose from that advice. Therefore, I will choose to remain in the meeting room. However, I will respect the decision of the meeting on whether I can remain and participate in the decision. Committee Resolution Moved: Cr Joe Jurisevic Seconded: Cr Amelia Lorentson That Council note the declarable conflict of interest by Cr Stockwell and determine that it is in the public interest that Cr Stockwell participates and votes on this matter because Council believes that a reasonable person could not have a perception of bias because the ICEO review was an advisory service, not a statutory process, and Cr Stockwell’s queries at that time were in the public interest and neither he nor Ms McCready stood to personally gain or lose from that advice and therefore a reasonable person would trust that the final decision is made in the public interest. Carried Unanimously. (Cr Stockwell and Cr Wilkie did not vote on the above motion) Committee Recommendation Moved: Cr Joe Jurisevic Seconded: Cr Frank Wilkie That Council note the report by the Principal Environment Officer - Policy and Planning to the Planning & Environment Committee Meeting dated 6 June 2023 GENERAL COMMITTEE MEETING MINUTES 12 JUNE 2023 regarding the Environment Project Grants, MEC Grants and Environment Organisation Alliance Grants and: A. Award the Environment Project grants, Multi Year Environment Collaborative (MEC) grants and Alliance grants, for the initiatives recommended in Attachments 1 – 3 for funding totalling the amounts below: i. Environment Project Grants (Attachment 1) = $24,030.00 (one year) ii. MEC Grants (Attachment 2) = $261,518.20 (per year) totalling $784,554.61 (over three years) iii. Environment Organisation Alliance Grants (Attachment 3) = $88,900 (per year) totalling $266,700.00 (over three years); B. Support the reallocation of $50,970 from the Environment Project grants to the Alliance grants for the next three financial years (2023/24, 2024/25, and 2025/26); C. Authorise the CEO to enter Funding Deeds for the Environment Project grants, MEC grants and Alliance grants with successful organisations, as per the recommended funding amount; and D. Support the review of the Environment Grants Policy and Environment Levy Policy and associated guidelines by Environmental Services to identify areas for improvement in future grant rounds. Carried Unanimously. Cr Stewart and Cr Finzel returned to the meeting. 5.3. PLANNING APPLICATIONS DECIDED BY DELEGATED AUTHORITY APRIL 2023 (REFERRED FROM P&E 6 JUNE 2023) In accordance with Chapter 5B of the Local Government Act 2009, Cr Stewart provided the following declaration to the meeting of a declarable conflict of interest in this matter: I, Cr Stewart, inform the meeting that I have a declarable conflict of interest in this matter in relation to the application by Altum Properties No.9 P/L TTE, which is listed as item 17 in this report. I have a friendship with Leigh and Rob McCready, who are associated with the applicant. As a result, of my conflict of interest I will now leave the meeting room while the matter is considered and voted on. Cr Stewart left the meeting. In accordance with Chapter 5B of the Local Government Act 2009, Cr Finzel provided the following declaration to the meeting of a declarable conflict of interest in this matter: I, Cr Finzel, inform the meeting that I have a declarable conflict of interest in this matter in relation to the application by Altum Properties No.9 P/L TTE, which is listed as item 17 in this report. Leigh McCready who is associated with the applicant, was involved in a volunteer capacity for my 2020 election campaign with Future Noosa, which is no longer an entity. As a result of my conflict of interest I will now leave the meeting room while the matter is considered and voted on. Cr Finzel left the meeting. In accordance with Chapter 5B of the Local Government Act 2009, Cr Lorentson provided the following declaration to the meeting of a declarable conflict of interest in this matter: I, Cr Lorentson, inform the meeting that I have a declarable conflict of interest in regards to GENERAL COMMITTEE MEETING MINUTES 12 JUNE 2023 Item 11 of the Delegated Authority report due to my personal relationship with the applicant Mark Bain and the Bain Family who are family friends. We have attended social events together, and our children have attended school together. As a result of my conflict of interest, I will leave the meeting room while the matter is considered and voted on. Cr Lorentson left the meeting. In accordance with Chapter 5B of the Local Government Act 2009, Cr Stockwell provided the following declaration to the meeting of a declarable conflict of interest in this matter: I, Cr Stockwell, inform the meeting that I have a declarable conflict of interest in this matter in relation to the application by Altum Properties No.9 P/L TTE, which is listed as item 17 in this report. On 24 February 2020 I sought a review by the Independent Council Election Observer (ICEO) as to the public claims of the Future Noosa Team, of which Leigh McCready was publicly identified as a Campaign Manager. Leigh McCready is associated with the applicant. Although I have a declarable conflict of interest, I do not believe a reasonable person could have a perception of bias because Council's consideration of this application is not to approve or reject it, it is only for noting of a decision that has already been made by staff. Therefore, I will choose to remain in the meeting room. However, I will respect the decision of the meeting on whether I can remain and participate in the decision. Committee Resolution Moved: Cr Joe Jurisevic Seconded: Cr Tom Wegener That Council note the declarable conflict of interest by Cr Stockwell and determine that it is in the public interest that Cr Stockwell participates and votes on this matter because Council believes that a reasonable person could not have a perception of bias because the ICEO review was an advisory service, not a statutory process, and Cr Stockwell’s queries at that time were in the public interest and neither he nor Ms McCready stood to personally gain or lose from that advice and therefore a reasonable person would trust that the final decision is made in the public interest. Carried Unanimously. (Cr Stockwell did not vote on the above motion) Committee Recommendation Moved: Cr Joe Jurisevic Seconded: Cr Tom Wegener That Council note the report by the Manager, Development Assessment to the Planning & Environment Committee Meeting dated 6 June 2023 regarding planning applications that have been decided by delegated authority. Carried Unanimously. Cr Stewart, Cr Finzel and Cr Lorentson returned to the meeting. 5.4. MARITIME SAFETY QUEENSLAND RECREATIONAL BOATING FACILITIES DEMAND FORECAST STUDY 2022 ( REFERRED FROM S&O 6 JUNE 2023) Committee Recommendation Moved: Cr Karen Finzel Seconded: Cr Joe Jurisevic GENERAL COMMITTEE MEETING MINUTES 12 JUNE 2023 That Council note the report by the Principal Environment Officer and the Infrastructure Planning Co-ordinator to the Services and Organisation Committee Meeting dated 6 June 2023 and: A. Note its appreciation for MSQ / DTMR in commissioning the investigation to respond to increasing demand for recreational boating facilities B. Raise concerns for the lack of a regional approach to planning for boat launching facilities, particularly when the Noosa River system is a relatively small system compared to other regional water bodies and may not have the capacity to accommodate statistical growth C. Seek discussions about increased funding from MSQ / DTMR to fund onshore components of the boat ramp facilities D. Welcome further discussions between MSQ and Council to support expedient placement of the Noosa Woods Pontoon, Gympie Terrace Noosaville Pontoon and Lake Street Tewantin Pontoon to assist in improving boating access to the Noosa River E. Welcome initiation of planning processes jointly with MSQ and TMR to upgrade facilities at Albert / Thomas Steet (Noosaville) Boat Ramp, Hilton Esplanade (Tewantin) Boat Ramp, Lake Street (Tewantin) Boat Ramp and Moorindil Street (Tewantin) Boat Ramp but raise concerns for the unrealistic increase in car and trailer carparking capacity indicated in the Noosa Recreational Boating Facilities Demand Forecasting Study due to traffic, landscape and environmental impact F. Reject the proposed facility at Chaplin Park due to planning, tenure and character impacts on the park G. Note that Council is proposing to initiate a Parking Study in FY23/24 that will include examination of car and trailer parking at and near to boat ramps to examine additional measures to manage capacity through contemporary parking demand management techniques, and that the outcomes of this study should inform any consideration of future boat ramps. Carried Unanimously. The meeting adjourned at 2.34pm. The meeting resumed at 2.47pm. 6. REPORTS DIRECT TO GENERAL COMMITTEE 6.1. 132007.12.9 - MINOR CHANGE TO EXISTING APPROVAL FOR MATERIAL CHANGE OF USE, TO INCREASE THE USE AREA FOR A COMMUNITY USE - EDUCATION - TYPE 3 ADULT (ADMINISTRATION ONLY) AND INCLUDE BUSINESS USE OFFICE TYPE 3 - VETERINARY SITUATED AT 88A & 90 GOODCHAP STREET, NOOSAVILLE Committee Recommendation Moved: Cr Joe Jurisevic Seconded: Cr Clare Stewart That Council note the report by the Development Planner to the General Meeting 12 June 2023 regarding Application No. 132007.12.9 to make a minor change to an GENERAL COMMITTEE MEETING MINUTES 12 JUNE 2023 existing approval for Material Change of Use Commercial Business - Type 1 Office, Type 2 Medical, Education - Type 3 Adult, Retail Business - Type 1 Local & Type 2 Shop and Salon, Entertainment and Dining Business – Type 1 Food and Beverage, situated at 88a & 90 Goodchap Street, Noosaville and: A. Approve the change. B. Amend conditions 1, 12 & 13 as outlined in Attachment 1 - proposed amended conditions. C. Include additional conditions as outlined in Attachment 1 - proposed amended conditions. D. Note the report is provided in accordance with Section 63(5) of the Planning Act 2016. Carried Unanimously. 6.2. NOOSA BIOSPHERE RESERVE FOUNDATION ANNUAL REPORT 2021-22 AND OPERATIONAL PLAN 2023/24 Committee Recommendation Moved: Cr Amelia Lorentson Seconded: Cr Joe Jurisevic That Council note the report by the Environment Services Manager (Acting) to the General Committee Meeting dated 12 June 2023 regarding Noosa Biosphere Reserve Foundation (NBRF) Annual Report 2021-22 and Operational Plan 2023-24 and: A. Note the Annual Report and audit of Financial Statement 2021-22 received from NBRF as provided in Attachment 1; and B. Note the Operational Plan 2023-24 and Funding Request received from NBRF as provided in Attachment 2. Carried Unanimously 6.3. ENCROACHMENTS POLICY AND ORGANISATIONAL PROCEDURES In accordance with Chapter 5B of the Local Government Act 2009, Cr Lorentson provided the following declaration to the meeting of a declarable conflict of interest in this matter: I, Cr Amelia Lorentson, inform the meeting that in considering the encroachment policy and managing any perceived conflict of interest, members of my family have had encroachments in the past and there may be encroachments on public land that I am not fully aware of. To manage any perceived conflict of interest in relation to the matters I believe it prudent to declare a conflict of interest in relation to the consideration of this policy and as such, exercise an 'abundance of caution'. I also note the legal advice received this morning from King & Co, that the Draft Policy does not constitute a 'planning scheme', as defined, and therefore does not come within the ambit of the 'ordinary business matter' exemption contained in section 150EF(1)(b) of the Local Government Act 2009. I will now leave the room and not participate in the discussion. Cr Lorentson left the meeting room. In accordance with Chapter 5B of the Local Government Act 2009, Cr Finzel provided the following declaration to the meeting of a declarable conflict of interest in this matter: I, Cr Finzel, inform the meeting that I have a declarable conflict of interest in this matter as on 5 March 2020, Mr Peter Butt who I believe is an Executive Member of the Eastern Beaches GENERAL COMMITTEE MEETING MINUTES 12 JUNE 2023 Protection Association who were submitters to the Eastern Beaches Foreshore Management Plan which addresses management issues relevant to encroachments. Peter Butt donated $1666.66 to my 2020 Election Campaign where I was one of three candidates that ran as a group known as 'Future Noosa' (which is no longer an entity). As a result of my conflict of interest, I will now leave the meeting room while the matter is considered and voted on. Cr Finzel left the meeting room. Committee Resolution Moved: Cr Tom Wegener Seconded: Cr Clare Stewart That Cr Joe Jurisevic be appointed as Acting Chairperson of the meeting for this item for the purpose of considering the conflict of interest declaration by Cr Wilkie. Carried Unanimously. In accordance with Chapter 5B of the Local Government Act 2009, Cr Wilkie provided the following declaration to the meeting of a declarable conflict of interest in this matter: I would like to declare a declarable conflict of interest for Item 6.3 Shire-Wide Encroachments Policy. In early 2020, I received an electoral donation of $750 from Susan Francis. Susan Francis is the partner of Barry Cotterell. Barry Cotterell is the President of the Peregian Beach Community Association (PBCA). The PBCA has made submissions requesting council address illegal encroachments. I nor the PBCA stand to gain personally or materially through the introduction of this shire-wide policy, however I make this declaration out of dquo;an abundance of caution” given the possible scope and interpretation of Conflict of Interest rulings. I believe I can make an impartial decision in the public interest in this matter and leave it to the meeting to determine whether I stay in the meeting room. Committee Resolution Moved: Cr Tom Wegener Seconded: Cr Joe Jurisevic That Council note the declarable conflict of interest by Cr Wilkie and determine that it is in the public interest that Cr Wilkie participates and votes on this matter because Council believes that neither Cr Wilkie nor the PBCA stand to gain personally or materially through the introduction of this shire-wide policy and therefore a reasonable person would trust that the final decision is made in the public interest. For: Cr Joe Jurisevic and Cr Tom Wegener Against: Cr Clare Stewart Carried. (Cr Wilkie or Cr Stockwell did not vote on the above motion) Cr Wilkie assumed the Chair. In accordance with Chapter 5B of the Local Government Act 2009, Cr Stockwell provided the following declaration to the meeting of a declarable conflict of interest in this matter: I would like to declare a declarable conflict of interest for Item 6.3 Shire-Wide Encroachments Policy. In early 2020, I received an electoral donation of $500 from Susan Francis. Susan Francis is the partner of Barry Cotterell. Barry Cotterell is the president of the Peregian Beach Community Association (PBCA). The PBCA has made submissions requesting council address illegal encroachments. Neither I nor the PBCA stand to gain personally or materially through the introduction of this shire-wide policy however I make this declaration out of dquo;an abundance of caution” given the possible scope and interpretation of Conflict of Interest rulings. I believe I can make an impartial decision in the public interest in this matter and leave it to the meeting to determine whether I stay in the meeting room. GENERAL COMMITTEE MEETING MINUTES 12 JUNE 2023 Committee Resolution Moved: Cr Clare Stewart Seconded: Cr Joe Jurisevic That Council note the declarable conflict of interest by Cr Stockwell and determine that it is in the public interest that Cr Stockwell participates and votes on this matter because Council believes that neither Cr Stockwell nor the PBCA stand to gain personally or materially through the introduction of this shire-wide policy and therefore a reasonable person would trust that the final decision is made in the public interest. Carried Unanimously (Cr Stockwell and Cr Wilkie did not vote on the above motion) Committee Recommendation Moved: Cr Brian Stockwell Seconded: Cr Joe Jurisevic That Council note the report by the Environment Officer - Coastal Management to the General Committee meeting dated 12 June 2023 regarding encroachments into Council-managed land, and: A. Approve the Encroachments Policy and Operational Procedures for implementation as attached to this report Attachment 1 and 2; and B. Consider a funding allocation for implementation of the Encroachments Policy and Operational Procedures as part of Council’s 2023/24 budget deliberations; and C. Develop a clear implementation plan, outlining education, awareness and communication materials to be developed to support community understanding and implementation of the policy. Carried Unanimously Cr Lorentson and Cr Finzel returned to the meeting. 6.4. CONTRACT NO. CN00338 - SUPPLY, INSTALLATION, COMMISSIONING & MAINTENANCE OF AN EPS THERMAL COMPACTION UNIT Committee Recommendation Moved: Cr Joe Jurisevic Seconded: Cr Clare Stewart That Council note the report by the Waste Project Manager to the General Committee Meeting dated 12 June 2023 and Award Contract No. CN00338 - Supply, Installation, Commissioning & Maintenance of an EPS Thermal Compaction Unit to IS Recycling Pty Ltd under a lump sum contract for $227,000 (GST Exclusive) which includes a 12 month servicing and maintenance period. Carried Unanimously. GENERAL COMMITTEE MEETING MINUTES 12 JUNE 2023 6.5. FINANCIAL PERFORMANCE REPORT – MAY 2023 Committee Recommendation Moved: Cr Joe Jurisevic Seconded: Cr Clare Stewart That Council note the report by the Manager Financial Services (Acting) to the General Committee Meeting dated 12 June 2023 outlining May 2023 year to date financial performance against budget, including changes to the financial performance report with the inclusion of key financial sustainability indicators. Carried Unanimously. 6.6. 2023-2024 FEES AND CHARGES Committee Recommendation Moved: Cr Brian Stockwell Seconded: Cr Joe Jurisevic That Council note the report by the Manager Financial Services (Acting) to the General Meeting dated 12 June 2023 and pursuant to sections 97, 98 and 262(3)(c) of the Local Government Act 2009, fix, for the 2023-24 financial year the costrecovery fees and commercial charges provided as Attachment 1 to the report. Carried Unanimously. 6.7. APPOINTMENT OF 2024 SHOW HOLIDAY Committee Recommendation Moved: Cr Clare Stewart Seconded: Cr Karen Finzel That Council note the report by the Chief Executive Officer (Acting) to the General Committee Meeting dated 12 June 2023 and request the Chief Executive Officer to apply to the Office of Industrial Relations for the appointment of Friday, 13 September 2024 as a Special holiday for Noosa Shire. Carried Unanimously 6.8. APPOINTMENT OF AUDIT & RISK COMMITTEE EXTERNAL MEMBER Committee Recommendation Moved: Cr Tom Wegener Seconded: Cr Clare Stewart That Council note the report by the Executive Officer, Office of the Chief Executive Officer and Mayor to the General Committee Meeting of 12 June 2023 in relation to the vacancy for an external member on Council's Audit and Risk Committee and: GENERAL COMMITTEE MEETING MINUTES 12 JUNE 2023 A. Appoint Ian Rushworth as an external member of the Audit and Risk committee for a term of 2 years commencing 27 June 2023; and B. Note that the membership of the Audit and Risk Committee will be reviewed following the completion of an independent review of effectiveness of the Audit and Risk Committee. Carried Unanimously. 7. CONFIDENTIAL SESSION Nil 8. MEETING CLOSURE The meeting closed at 4.42 PM
Meeting Transcript
Frank Wilkie 00:00.741
Welcome everybody to the General Committee Meeting for June 2023. Begin by acknowledging the Traditional Custodians on the land on which we're gathered here today, that's the Kabi Kabi people, and pay our respects to elders past, present and emerging. We have everyone in attendance and now apologies. We have a confirmation of the Minutes for the General Committee Meeting for the last month please. Moved, Councillor Lorentson. Seconded, Councillor Wegener. All in favour please. That's carried unanimously. We have no presentations, no deputations. 13 30 we have new items for consideration today. And Councillors, if it's all right with you, there's been a request for item 9, delegations of authority annual review, up to item 1. Everyone in favour of that? Sure. Okay. So welcome, Alex and Di. Would like you to give us an overview of the report please? Alex 00:57.795
Yes, thank you, Councillor. As we are all aware, Council employees are required to undertake numerous activities and decisions every day in order to properly serve the community and keep Council operating. In order to ensure this is able to be done efficiently and effectively, and equally to ensure that Council can focus on high-risk strategic issues, the Local Government Act allows by resolution, to delegate powers of the local government under the LGA or another act to the CEO. Subsequently to that, the LGA then allows the CEO to on-delegate these powers to appropriately qualified employees or contractors of Council if necessary. Report is only in relation to Council to CEO delegations and it is a requirement under the LGA that delegations from Council of the CEO be reviewed annually by Council in order to ensure that the delegations align with any relevant legislation changes and new legislation enacted. After receiving our annual delegation updates from LGAQ this year, the governance branch commenced the 2022 annual delegations review in September 2022 with the intention of one. The intention of 1 reformatting Noosa Council's to CEO delegation register to align with LGAQ and industry standards, secondly to realign the register and powers included in Noosa Council's to CEO delegation register to better align with LGAQ recommendations and industry standards, and thirdly to provide the new opportunity to review and suggest powers delegated from Council to CEO to reflect his risk appetite and approach. In conducting this year's annual delegation review, the governance branch spent an extensive amount of time consulting with relevant directors, the previous and current CEO and Councillors. This included two Councillor workshops in which we explained in detail the delegations concept, the annual delegations review process, the steps the governance branch undertook as part of this year's extensive review, and the outcome of the annual delegations review this year, being the identification of 32 new registers for Councillors to consider for inclusion in this year's 2022 Councillor CEO register of delegations. As such, the outcome of the two Councillor workshops conducted over the past few months is the 2022 Councillor CEO delegation register presented with today's report as attachment one. As you can see in the 2022 this 2020 2022 review, governance in consultation with Councillors added 24 new registers to the 2022 Councillor CEO delegation register. Governance in consultation with Councillors has updated 11 existing registers. And finally, governance in consultation with Councillors has reviewed, with no changes, the remaining 49 registers. Thank you. Frank Wilkie 03:40.380
Thank you, Alex. We have a recommendation before us. Does anyone care to move that or a version of I'm happy to move the staff recommendation. Moved by Councillor Jurisevic, seconded by Councillor Finzel. Councillor Jurisevic? Joe Jurisevic 03:55.949
I'd just like to acknowledge the comprehensive reporting and understanding that staff undertook for Councillors to get their heads to get their heads around this. There is a lot of information contained within this, not only Councillors but the rest of Councillors as well. I had a thorough review of all the information brought to us and I'm happy that we've reached a point that. Meets needs of the Council going forward. So thank you again for all the time and effort put into that understanding. Amelia Lorentson 04:33.138
Have a question. I had a question. Councillor Lorentson. Just a question in terms of delegating a function to a general manager and sub-delegations to a Council officer. Is that covered under the delegations? So do the delegations include delegations, for example, a general manager can delegate to a Council officer the right to assess a development application or delegate to a Council officer the duty to review an environmental assessment report. How does that work? Deanna Stewart 05:13.361
So Through the Chair today, as Alex explained, you're looking at the first stage which we need to go to you formally through legislation and that is the Council to the CEO delegation chain. What that means is if you do adopt the recommendations today that will then allow the CEO to on delegate those powers. Council officers be it a Director, a manager, an officer, a project manager, anyone in Council in accordance obviously with consultation with the executive team what is appropriate for the functions of that officer's role and responsibility. So to your question answer today is just about Council to CEO that first chain and then the second chain which you know obviously takes time and consultation we've already started that process to consider that with the executive group and managers on the ground we consult closely to see as they're the subject matter experts to see what they need their teams and their staff and resourcing to have power wise to be able to Unidentified Speaker 06:19.506
Exercise their functions so yeah Joe Jurisevic 06:23.601
Thank you yeah I imagine if that chain of command sort of handing down of authority didn't occur everything would be coming back to the CEO for review so that's why we appoint directors, managers, give people designations of duties and all the rest of it so they can facilitate those functions. Deanna Stewart 06:41.329
That's right the pressure would be very very high on the CEO to do everything if it all stayed with the CEO which is unpractical and unreasonable do want to make changes Unidentified Speaker 06:56.203
To the delegations down the track what's the best way to go about it? Deanna Stewart 07:00.148
You can do it at any point in time and the best way to do it I believe would be to workshop it with the operational team that's going to be impacted by the change find out on the ground with the team what is the consequence because every time you look at a delegation or you adjust things it does have a flow-on effect in the administrative arm of the business so have a consultation with them find out the impacts figure out if know it suits both parties and then we can definitely put a new report up to Council targeting that and for your consideration and resolution. Unidentified Speaker 07:42.203
And that's to add and Brian Stockwell 07:50.458
Just enlarge it for you so you can see it a bit better thank you the further calls to read further that the CEO be requested to bring forward a third report which reviews the current triggers for development matters precluded from delegation with a view to providing staff with more specific less subjective criteria in concluding the results of a workshop which is new wording including the results of a workshop criteria including they is that instead of a consideration amongst other things I'm gonna get rid of that ah yeah I just considers amongst other things precluding take it decisions in the following circumstances where a matter relates to one the clearing of remnant of concerned or endangered vegetation from a biodiversity or vegetation management act perspective the disturbance of the habitat a species listed under the nature conservation environment protection and biodiversity act an extension of approval that was made under a superseded planning scheme and or where there is a resolution of Council to amend the planning scheme in a way that is relevant to the approval for the removal to the removal of a substantial operation to a structure or place of heritage significant identified in council's planning scheme or an adopted study of Council and five a development where Council has a direct or indirect interest as a result of its involvement in previous or proposed land dealings. Frank Wilkie 09:37.988
I'll second that for the purpose of debate. Brian Stockwell 09:39.432
That for I the do purpose so, obviously. Of debate. This, we've had a range of community representations made to us about the grass street court site and it has, you know, there's been nothing that's come to this Council or the Council before it or the Council before that. Has allowed us to do anything else but improve the situation in relation to the glossy black cockatoo habitat. But there's still a strong desire for the community to see any decisions relating to sites like that to be made by decision rather than staff. This just promulgates a review and a workshop that will allow us to understand if we do go down this track of being less subjective, more prescriptive, one implications, so at the moment it's up to staff to identify what's of significance, what's controversial, whereas if we become more criteria-based it may be more yes and no decisions, which may be, in my view, a better way to go. You, Frank Wilkie 10:38.959
Councillor Stockwell. Anyone else wish to speak to the amendment? That's a good question. To the CEO. Joe Jurisevic 10:46.914
So, yeah, was that clear enough that there's nothing defined here, these are may be considered in a workshop, and the elements here, and that any other issues that may need to be considered could also be brought up through a workshop, if they're not all covered here, or there may what I'm suggesting is there may be other areas that aren't covered here, that whilst the Councillor has outlined five options, there may be other options that we need to consider. Larry Sengstock 11:17.255
I agree, and I welcome the comments from Councillor Stockwell, but I think the risk here is we become too descriptive in those five points. There may be others that we want to consider, or less. My advice would be that we keep it to a workshop, to a higher level, keeping in mind that these are the points that we're looking to cover, but if we put them into this, then we limit ourselves, or potentially limit ourselves, so I think it's better to consider this but be more broad so that we can come back, have a workshop, talk it through, make sure that all considerations are taken into account, and we come back with a fully worked through considered adoption. Joe Jurisevic 12:01.115
So the language workshop which considers amongst other things including delegating decisions on these items means that we've got a greater scope to review not just these five items. That's my advice, that's for you to discuss. Wonderful. Councillor Finzel. Councillor pincelle. Karen Finzel 12:14.252
Well, as you can the CEO through to the Chair. So whereabouts in this or is it covered that we would be looking at like then having more robust internal systems and procedures around I guess flagging? These matters like the grass-tree court, will this cover that internal review of how we manage that in the future? Larry Sengstock 12:39.904
I think that's for us to consider and for you to consider in a workshop environment. Ensure that with everything that we do there's lessons learned and this is lessons learned from many years ago that if we can make the system and processes better going forward then if that's the way we want to go then that's what we should be tracing out should be talking through and coming back with a that everybody is agreeing with. I'm more than comfortable with that and that's what we should put on the table and talk it through. Unidentified Speaker 13:14.761
That's all the time Sir. Amelia Lorentson 13:16.342
Question to Dee. Section 50 of the Planning Act regulations specifies condition 1e that the but may the CEO may exercise powers of the Council for an application other than the following. E being an application for a proposed development of significant community interest. What I'm thinking is the amendment in front of us, the workshop. We're also looking at a potential amendment in the Planning Act where community, significant community interest needs to perhaps be further defined as including some of the points that's raised in the application. So my question to you is after the workshop is there an opportunity then to consider potential changes and amendments in the planning regulations 2017? Deanna Stewart 14:12.862
Yep the delegations definitely after the workshop if you have considered as a group that you want to add additional conditions to the delegations that surround the Planning Act you're more than welcome to and we can definitely push it up to Council separately Unidentified Speaker 14:31.205
Later on. Annie Nolan 14:35.882
If I can just add to that, to Councillor Lorentson. Kim Rawlings 14:38.721
I think you're requesting advocacy to change something in the Planning Act regulations, not ours. Amelia Lorentson 14:46.211
Sorry, the 2017 Planning Act, so being specific. So it just means the significant community interest. It means almost to be more clarity around it, what it actually includes or excludes. Kim Rawlings 15:01.475
So I think to go to dee's point, I think we could do that at a local level, what that means for us. So we could have a guideline policy that says, this is what that means for us. Because as think much as could try as we could try and advocate for that, going to be different in local governments, so I think we need to be able to specify what that means in the Noosa context and maybe Councillor Stockwell, some of his things he's put up there start to identify the applications that might be. Community interest. So we would do it at a local level. Frank Wilkie 15:38.353
Call look, I'll speak in favour of the amendment. I'm going to support it. It's suitably, broadly worded to allow us to, in a workshop situation, to consider all these of items. Concern that have come up, the lessons that we've learned through the grass-tree court example, and any other issues that may come up that have a relevance to delegation, so I think it's suitably broad to allow us to do that in the correct forum. Clare Stewart 16:06.030
I'll support it too, because, can you move it down please a little bit? Because we will be having a workshop, which is the proper process, and it's the right, it's not policy on the run, and it will give us time to consider all angles and evaluate. Information before us. It's a good amendment, but it certainly needs the proper process undertaken to ensure that we are covering that basis, so I'm happy to support it in its current form. Councillor Jurisevic? Joe Jurisevic 16:33.280
Yeah, likewise, I'm happy to support it. Gives the opportunity to consider these items that Councillor Stockwell has brought forward. But other things, lessons learned from past decision making processes and the opportunity to bring those forward and review and see if there's any need to improve or enhance the decision making process. Frank Wilkie 16:56.154
Councillor Lorentson. Amelia Lorentson 16:58.695
Supporting the motion, the amendment, I think it's really great. What I would like to see is if we can pan it out even further to include things like petitions. Our community spent spend a lot of time signing petitions in, you know, petition grass tree court, 76,000. I think we've got to give some discussion around what that means. Community interest should factor in when a community has a very strong position about what they value. So I'm actually really looking forward to the workshop and commend Councillor Stockwell for putting the amendment forward. Karen Finzel 17:47.945
Yeah, in essence I support what you put up Councillor Stockwell. I'm just wondering where a matter relates to but not limited to, show the we broad. Open up through the work. Open up through the workshop or is that going to be just. Amelia Lorentson 18:02.441
That's included amongst other things. Karen Finzel 18:04.483
Alright, thank you. Look, I support the amendment. I think it shows that we have listened to our community. You know, this is being retrospective and historical. So I think in terms of good governance and making sure to, you know, engender trust in our that we have listened, we have heard and we are working to the best of our ability to ensure that, you know, things that have become contentious in our community or have strong community interest, that we're working as best we a Council and as Councillors to listen and bring continuous improvement with whatever opportunities we have before us to implement whatever's required to ensure we have shown that we haven't and acted on trying to better outcomes into the future. Frank Wilkie 19:05.257
What the amendment does in favour, that is unanimous. The amendment now becomes the motion to which only Councillor Jurisevic has spoken. Any other Councillors wish to speak to the motion before Councillor Jurisevic closes? Councillor Stockwell. Brian Stockwell 19:21.735
It is a much larger body of work than previous years and I think we should thank staff and for their patience to take the time to ensure that all Councillors were fully apprised of what has been proposed and in the in what's come before Council it really has taken out those has ensured that anything delegated to staff doesn't have a decision-making ability that is properly bestowed to Councillors elected representatives and I was quite happy with the final outcomes of those workshops and I think like the staff member the delegation for bear fruit. Frank Wilkie 20:00.092
Thank you Councillor Stockwell, any other Councillors wish to speak? Jody wish to close? No, I think that's it, thank you. Okay, I'll put the motion made in favour. Thank you. That is unanimous. Thank you Alex you, guy. Appreciate it. Thanks, we now go back to the agenda tender consideration plan community battery. Thank you. And we have Annie Nolan. Welcome, good Annie. Annie Nolan 20:36.619
Afternoon, Councillors. Okay, so what you have in front of you is the report about the tender consideration plan. And just as a bit of background, when Federal actually committed $200 million to implementing community batteries right across Australia. And the first tranche of that was $29 million for community batteries in specific locations. There were a number of locations identified right across Australia where this grant funding actually had to be spent. And Noosaville was one of those locations that were stipulated in the grant funding. So Council saw this grant funding as a significant to really pilot a community battery, which is very much an innovative and new piece of kit. There's not a lot of them around currently in Australia. And so we saw this as an opportunity to keep local solar that was generated on rooftop solars, particularly in Noosaville, keeping it local to be able to be utilised at night when the sun's not shining. So basically, a community battery will act as a solar sponge, really sort of collecting that solar that would potentially be exported back into it locally so that then it can actually be utilised when the sun's not shining and particularly in the peak times. So we saw this as a fantastic opportunity and this would also complement our net zero emissions target. That has been in the Environment Strategy of 2019 and also the climate change response plan as well. So this was a terrific opportunity but we that we really needed an expert partner because this is such new and innovative technology to actually put in the grant and then if we were successful to actually activate through this grant as well so we identified that Yarra Energy Foundation or noted as YEF in the report is the only community not-for-profit organisation that has actually implemented a in the battery sorry in front of the metre community battery and that one has been going for a year as of world environment day last week in North Fitzroy and that is a real true community battery that has got community benefit. So as a result of that we actually put in the application in partnership with Yarra Energy Foundation and Zero Emissions Noosa Inc and a couple of weeks ago we were notified that we were successful in obtaining five hundred thousand dollars for that grant to install. A community battery within Noosaville. So as part of that under council's normal procurement plans we would normally over two hundred thousand dollars be required to go out for tender however under the Local Government Regulation 2012, section 230 division 3 there is exceptions for medium-sized and large-sized contractual arrangements to actually put together what's called a tender consideration plan and for that to be happening it has actually consider the objectives of the plan, how the objectives are to be achieved, how the achievement of the objectives will be measured, alternative ways of actually achieving the objectives and why those alternative means, I.e. the standard ones, was not adopted and the proposed terms of contract for the goods and services and a risk analysis. Of the market for which these goods and services are to be obtained. So what's in front of you is a recommendation to Resolve to prepare a tender consideration largely in what's in the attachment one of that report for the procurement and supply and operation of a community battery under section 230 of the local government regulations and that we actually you delegate authority to the CEO to prepare and finalise and adopt the plan and approve the negotiations and entering into contracts within the CEOs financial delegation in order to achieve the objectives of the tender consideration plan this is very much what's in front of you report to undertake a procurement process in accordance with section 230 of the Local Government Act. Joe Jurisevic 25:21.087
Annie. You mentioned the element of in are also batteries that are considered after the metre. Can you tell us a bit of the difference between how this system will operate and that system because there will be benefits that differ based on where the community battery is located in relation to a metre as I understand. Annie Nolan 25:47.185
Yes so there's either behind the metre or in front of the metre batteries and so the behind the metre battery is really almost behind the fence on a particular facility property if you like. Specific property. Exactly so and we have actually got some batteries behind the metre at The J and also at the Leisure Centre and what that is doing is absorbing the solar from that specific property to be able to be utilised as well. There's not a lot of difference but in front of the metre what that does it's actually connected in the low voltage network and so what that will do in those properties actually that are connected in that low voltage network and the low voltage network is really what you see at your end of your street it's not the big transmission lines it's that low voltage where you'll see the pad transformers. So what this does is if you are a solar generator from your rooftop solar in that low voltage network and you weren't using all of your solar you would be exporting it back into the grid and what the battery does basically take all of that solar that is excess that would normally go back into the grid and it actually stores it in this piece of kit this battery and so at night when everybody comes home and turns on their air conditioning their cooking, etc that's known as peak load and that's when the prices of electricity gets very expensive as well because they're trying to generate as much of electricity as they can so what this battery will do is actually discharge back into the grid to enable these the people on the local voltage network to be able to have a higher percentage of renewable energy at that particular time. Joe Jurisevic 27:39.477
Collective- Yeah, of it's Annie Nolan 27:41.077
Very much a collective, Joe, so the people that are actually connected onto this low voltage network where it is determined in Noosaville, once that's actually determined, they won't see any changes to either their feed-in tariffs or their retailers. But what this does actually allow is that even if you haven't got solar, because the battery will be discharging at night when the sun's not shining, all in that net network will actually be getting a higher percentage of renewable energy. So it's actually doing a number of things. It's reducing emissions from the coal-fired power station, particularly at that period of time. And it's also taking some pressure off the network as well, because what we're seeing is more rooftops are actually putting on more solar in a system that was only built for a one-way, basically from the large centralised generators through to houses. We're seeing a two-way system now. So what's that the more and solar it's putting more pressure on the grid in terms of voltage control as well as actually just being able to move this electricity in a two-way motion. So even if you haven't got solar it will actually be taking some pressure off some of the future prices potentially because as we get more and solar actually going into the grid it's most likely that the grid will actually have to be upgraded to be able to take with this two-way flow and that will obviously increase prices in the network scheme as well. Joe Jurisevic 29:20.777
Where I get the concept of who gets the benefit financially on the, after the metre, downstream of the metre, the entity that has metre is the one that gets the benefit batteries on their tariff. A community battery doesn't quite work in the same way financially. What it does, what my understanding is what it will do, from what you've explained there, is take the pressure off the peak load required from the supply end and if there's enough of these community batteries that will help bring the price of electricity down in the longer term by not having that peak demand at the most expensive part of the cycle of energy. Is that correct? That is correct, yes. Thank you. I've just thought it pertinent to understand the difference between the two methodologies and what the benefits will be to the community of having community batteries. At the end of the day there's got to be some dollar value that comes out that is generated by this system. That's yes. Who that benefit? Annie Nolan 30:29.257
So Council will be the owner and operator of this community battery and so through a retailer Council will be participating in the energy market. So it will be actually selling, sorry, it will be buying energy when the energy is, when the cost of energy is really low. I hear when there's a bulk load of solar going in. Yes, that's exactly right. So during, particularly around about noon, um, the middle of the day is when there's a lot of solar going in because a lot of people are at work and they're not actually using that solar. So it's going into the battery. Yes. And that's when, that happens, the price on the wholesale market is lowest. Yep. And emissions is lowest as well. So this battery will actually be purchasing low cost, low emissions energy and storing. And then at night it will actually be discharging that. And so what that will potentially be is a revenue source for Council. We also want to say that this is very much a pilot project. So we're still, you know, we can't guarantee what that's going to be like, but it is potentially a revenue. Source for Council once we take what we the maintenance and operational costs of the battery will be. And then we also get some revenue from the whole operating in the wholesale market as well. Joe Jurisevic 31:51.004
So whilst there may not be a direct tariff benefit to the consumer, what there could be is a feedback into council's revenue which may take some rates, general rate, the impact of rates. Annie Nolan 32:08.402
And potentially that revenue source, depending on the significance of it, that could actually be used for further projects for emission reductions in the community overall as Joe Jurisevic 32:19.017
Well. So that we could get a greater flow of community batteries or a greater number of community batteries so that the benefit across the. Shire is greater, a larger income source potentially as a result of more community batteries going out there based on the findings of this pilot program and eventually a revenue source that may help offset some of the channels, thank you. Frank Wilkie 32:42.236
And any Energex moving into the space? Can you just talk a bit about Energex interests and what they'll be doing with community batteries? Annie Nolan 32:49.015
Yeah, sure. So, as I said, there were 56 batteries that were actually put out as part of this what grant opportunity. And the DNSP, or the distributed services network provider, I.e. Energex, they've also actually gone for this grant as well. So they have collected, I think there's 13 down in southeastern Queensland. That Energex is actually utilising. The difference between a community battery and one run by DNSP, particularly looking at the model that Yarra Energy Foundation is operating, is that, as we just explained, by Council actually owning and operating and actually maintaining the community asset in the community, it actually has that community benefit, as we just explained. What Energex will probably be doing is actually more of grid stabilisation, so to make sure that the voltage and the flow of electrons is stabilised. And so it will be more for their business case, as opposed to a true community battery. There will be some emissions reductions most likely as well, but by actually Council owning and operating this battery, we will actually have a rules-based, so that we actually charge will charge the battery when the emissions from electricity is really, really low and discharge so that we actually are reducing our emissions overall for the community. Unidentified Speaker 34:10.510
Another question. Brian Stockwell 34:11.887
First, and I'm just going to move them. Joe Jurisevic 34:13.685
Well, we've had questions during the day. So, yeah, just a quick. Just to further explain that, my understanding is the community battery will be similar to the sort of things that service providers like Energex Ergon and that will be facilitating to smooth out the system and actually take. Yes. In the longer term, take the peak load off. Correct. We're discussing one battery, a but network of batteries will that peak load off and help bring. Annie Nolan 34:42.233
That's right, yes. And there's. The Federal government has also just recently announced an Expression of Interest for further funding for batteries right across Australia as well. Thank you. Frank Wilkie 34:52.085
Councillor Stockwell is moving. Can we have a seconder, please? Seconder, Councillor Finzel. Councillor Stockwell. Brian Stockwell 35:12.781
Is turning keeping with make that a community target as well. Goes towards achieving that target. We would not have got there had Zero Emissions Noosa not invested their intellect, their time. Future development of this and so I believe we're the only Council in Queensland that will have done this when we do it. Five we have got $500,000 of Federal money flowing into the Shire as a result of that network. It is really important that we heard from Annie that you know this problem of a system designed for a one-way monopolistic central generation in an age where energy generation is highly distributed. We're going to be able to adapt that so that we do have distributed energy at a lower cost than it would otherwise be in the future then we have to go down this pilot process of working out how to do community batteries as well. It's likely that in the future. There'll be large numbers of community batteries or some form of it to offset that grid destabilisation but also you know even businesses say I believe in Noosa Junction if you want to put solar power on your business in Noosa Junction the business case is not as good as elsewhere because the grid's already overloaded. They won't give you export licenses into the grid. So community batteries can overcome some of those problems and as we heard each one of these will start to reduce the emissions of this community by storing solar power generated in the day and using it at night and I suppose to finish we started to finish you know in the 80s we talked a lot about thinking acting think thinking globally acting locally this is what this is you know by drilling down to a very small one neighbourhood one transmitter if enough of those get put in, we'll reduce the global problem of climate change and that's why it's exciting. Frank Wilkie 37:58.044
Councillor Lorentson. Amelia Lorentson 37:59.830
Just a few questions Annie if that's okay. Home batteries versus community batteries. So virtual power plants. What's more efficient a shared approach or individual approach? Annie Nolan 38:16.650
It's horses for courses actually and I think somebody said when we're not going to solve this problem with one silver bullet it's going to be a lot of silver buckshot. So it very much is dependent on the situation. So batteries obviously home are still quite that's. Expensive and so that's an issue and if you can afford to put in a community sorry a residential home battery go for it absolutely. It's not a one or either solution. So is it enable people who either haven't got solar haven't got batteries to actually start getting a higher percentage without actually having to pay a premium for it of renewable energy in that mix. So that's the difference so we want to not discouraging people from putting in their own household batteries but this is another solution at a different part of the actual network. Amelia Lorentson 39:10.419
A couple of other questions, Chair, of course. So, Council owns the batteries and I'm referencing community land trust. Is there an opportunity down the track where we would actually consider the residents becoming sheet owners of their own local battery? Is that something may entertain? Annie Nolan 39:33.522
There's a lot of potential in that and what Zero Emissions Noosa Inc is also actually currently doing they got a funding grant funding from the State government to actually develop for putting actually in a number a whole network of batteries right across Noosa Shire and part of that is actually looking at the various ownership models that could potentially be out there so yes this is yarra and energy foundation talks about this as being very much in the grant phase where you know it's still very innovative very new so we there is a lot of grant funding around at this stage but once we actually start to get the data like our has done for the last year we understand how the battery operates the revenue sources you know the operational maintenance requirements etc then we'll have a much better understanding and that could open it up to a whole heap of investors including community Amelia Lorentson 40:28.962
And my last questions, I've read that next generation of batteries might come with EV charging stations and that's so exciting I'm so don't have like you know a heap of community batteries but connected to EV charging stations. Do you know any more about that? Annie Nolan 40:51.421
Yes, again that's another opportunity. It depends on where the battery would actually be located and whether it's relevant to actually have an EV charger in there. But certainly in Victoria they're now starting to actually put community batteries connected to EV charging stations. So it's all very exciting. Joe Jurisevic 41:12.134
A couple more questions too from me. Lawrence to this question. I think it's good to get it out there in the public understanding. So a community battery doesn't preclude a homeowner from having their own battery within. The batteries metrics that you mentioned community facilities or Council facilities. We've recently installed a couple of batteries on the downside of the later. Can you give us a little bit more of an of a indication of where they they've been and what they were installed for? Annie Nolan 41:48.524
Sure. Yeah, these batteries are actually as a result of another grant that we went yeah, again, into. Partnership with Zero Emissions Noosa Inc. And also University of Southern Queensland as the actual lead applicant. And that was under the bushfire resilience grants program. And so what this project was to do was to actually install some batteries at our evacuation centres, so that they could actually power the building in the event that we actually lost power, so it would actually power essential services. They were actually just installed fairly recently The J and at the Leisure Centre, and they're connected to their essential services, so we would get power and lighting for a short period of time. Probably, if we used it effectively, it would power that probably overnight, maybe, depending on. Joe Jurisevic 42:36.796
There's time until a generator's available to be connected? Annie Nolan 42:39.931
Yeah, yeah, yep. And in the meantime, when it's not actually being used in those circumstances, these batteries will actually be storing the excess solar that we're generating at those facilities, and particularly at The J, for example, where we night time activities, we'll actually be utilising more of our stored solar power at night time rather than getting it straight from the grid. Joe Jurisevic 43:03.254
A question with regard to the lifespan of the batteries? What is the envisaged lifespan of the batteries? I'm working on the whole of life of the concept here. As when renewal is required? Annie Nolan 43:14.359
Sure. Again, it's a bit dependent, but basically the manufacturing guarantee is for 10 years. However, it depends on the charge. And discharge cycle of that particular battery. And so based on the estimations that have currently been done, we're looking at probably 12, maybe even 15 years as well. But again, this is a pilot. So I can't put my hand on my heart and say how long they're going to last, gorgia. Joe Jurisevic 43:41.544
I said, "Let's start with the initial part of five going forward." Great. I'm imagining then that one of the elements of the revenues this generates could be put towards the whole of life and the renewal element at the end of the life of the batteries yes, that's exactly what would happen. Thank you. The only other question is with regards to recyclability of the batteries. There's been some element of discussion out there with regard to solar panels and solar panel recycling. Batteries of this type, what is the composition of the batteries and what is their capacity for recycling at the end of their life? Annie Nolan 44:21.691
This was another reason why we really liked working with Yarra Energy Foundation because they did a huge amount of research looking at the actual type of batteries and the battery that they are recommending for this the Noosaville installation is they looked at all the various environmental considerations as well and the battery that they've chosen they're actually 95% recyclable. And they're also manufactured with 100% renewables as well so they are very cognisant of not actually solving another problem by creating another problem and yes lithium is actually where? Recyclable. They are manufactured it's sorry there's a whole various components of the actual batteries and the actual batteries are they're swedish but they actually then go into a norwegian component and I'd have to I have to check on that. Joe Jurisevic 45:14.844
Do they have an office or a. They actually have a presence in Brisbane as well and Energex is also selecting these batteries for their installations on pole top batteries in ipswich and they're actually looking at developing a centre of excellence in Brisbane possibility of development or construction of any sort of these batteries here in Australia? Annie Nolan 45:34.952
I couldn't tell you. They haven't discussed anything on that? No, not as yet. Councillor Finzel? Yes, thank you Mr Chair. Thank you. I haven't really got questions. I am really excited about this opportunity. I moved here into the Noosa Shire early in the 80s and it's been my vision and dream to see how we can support a small community like Pomona to actually be able to have civic ownership on of power our own that we generate. So it's really exciting. When I first came off the campaign I met with zen and landcare actually to have a discussion around regenerative agriculture and we moved towards this idea of the community battery. And so it's really exciting to see this progress and get to this point where we can seriously look at how we harness that solar power energy with benefit back to our community and especially excited about revenue opportunities that we can all benefit. I really support this seeing roll out in the community. Thank you. Frank Wilkie 46:38.899
Thank you Councillor Tom. Tom Wegener 46:41.255
One quick question. Is this so, is the battery going to belong to Council and will we be depreciating it as time goes that we will replace it at the end of its life? Yes. Great, okay. I'd just like to speak to this and just thank annie's visionary work and I'm just so proud that our Council supports you in this. I'm very appreciative and respect how well you've worked with zen and Kennedy and Vivi Griffin and the Yarra Energy Foundation and it's just very very forward-thinking and so this is a fantastic thing for us. Thank you very very much in the team you and the team Joe Jurisevic 47:22.849
Another question before I speak to it. I'm just trying concept to of something similar like this may exist any is this similar, but a lot smaller in scale to the tesla battery that was installed in south Australia? Annie Nolan 47:45.108
Again a different part of the network so that's the high voltage but on the line side rather than on the yeah and Energex is also actually putting some in on the medium voltage network as well and there is one just outside of Toowoomba that we've actually been invited to if we would like to go and actually have a look at it. Joe Jurisevic 48:07.777
I'll speak to it in this chat, yeah. Yeah, well, Councillor Finzel alluded to some opportunities there, but as an electrician, I've been watching this space very, very carefully for quite some time with regard to the challenges that the solar, the uptake, the high uptake in this country of solar that's created. Has do. And some of the challenges that it presents with regard to the network, but also the criticisms of the uptake of renewable energy sources like solar from those that see other power sources as more feasible and the like. This I see as the answer to a lot of that. The opportunity to take the duck curve for those that want to look at the terminology being thrown around with regard to when the greatest percentage of solar is the network and sitting there without somewhere to go. Able to be stored. This is actually the solution. Able to be stored at the peak of times and able to be discharged at that time when the peak load comes on at night. So it's using the natural cycle of the day with regard to power generation and power renewal or entering into the system to deal with the peak that comes when people aren't home. So I see this as a great solution going forward. I see the opportunity of buying community ownership on both concepts. I see entities doing dance downstream options and actually making cheaper power available to the occupants of strata title and major living developments along those lines, aged care developments and things along those lines. So I see this as an exciting move forward into battery technology and the future of power supply and grid stabilisation. Amelia Lorentson 50:16.859
Seeing not only for your hard work but leadership in this area of sustainable communities. Also I want to just quickly note sort of I get what all this is about it's about growing renewables our share of renewables in the grid and ultimately reducing emissions but we're in a cost of living crisis and I know when I go home I think for the first half hour my husband's telling me of groceries to kids registration to opening a bill energy bills going up so I think as a Council we have a responsibility a duty of care to do what we can to this cost of living crisis and b do what we can so thank you again for your leadership Annie. Really exciting times. Karen Finzel 51:17.752
Well done, yeah. Oh, can I just add a thank you to, as well as the team and everyone, but the valued volunteers that work really hard in this space. They give hours and to, you know, collect data, engage with community. And how valued they are in the space. Thank you. Frank Wilkie 51:38.332
It's worth reiterating that this $500,000 grant will deliver a more stable local energy grid. Residents will have access to renewable energy at no extra cost. It will be part of what they're getting in. The revenue generated for ratepayers will help you down with pressure on rates. Energex is moving this way already. And also the partnership that's been established with ZEN is excellent. I also would like to thank by name Anne Kennedy, Vivian Griffin and Jeff Acton and also your work. And it wouldn't have happened without that collaboration with the Yarra Energy Foundation. Councillor Stockwell said, it's very highly skilled and professional consultancy work that they've given for free. Brian Stockwell 52:29.911
There's been really valuable questioning and discussions. I think while the revenue flow from this particular pilot might be small and in my view it's really ideal to go straight back into the zero emissions community climate action grants, we know that we're negotiating with Energex to get a similar charging policy to what exists in the Yarra Valley, Yarra Energy Foundation circumstances. I actually think you know there is models for community ownership but I also think there's a real opportunity for local government to look at renewable energy and their role in providing it. I think you know community batteries is one source of alternate revenue another one is if we do get community housing on Council land that we're actually building the renewable energy plant on the roof and selling electricity to the occupants at cheaper than what they get otherwise. I'm really hopeful that this will so that saved by the 2028 local government elections that we no longer have three rs, we have four. That councils become roads, rates, rubbish and renewables. Frank Wilkie 53:40.605
Councillor Stockwell I'll put the motion passes. As a favour. That Thank you. Annie. Thank you very much. Next up is environment grants. Environment project grants from 18 multi-year environments. Collaborative grants, round two, and environment organisation, the last grants. Right. We've got a few conflicts of interest. Mayor Clare, would you like to go first Clare Stewart 54:17.525
My Councillor, Stuart, informed the meeting that I have a declarable conflict of interest in this matter. As Leigh McCready, a Director of Tourism Noosa, is a friend. As a result of my conflict of interest, the meeting room while the matter is considered and voted on. Thank you, Mrs Chair. Karen Finzel 54:34.925
In accordance with Chapter 5B of the Local Government Act of 2009, oh, not really that. Council of Finzel provided the following declaration to the meeting of a declarable conflict of interest in the matter. So, I, Councillor Finzel, inform the meeting I have a declarable conflict of interest in this matter, as Leigh McCready, a Director of Tourism Noosa, was involved with my 2020 election campaign with Future Noosa as a volunteer, which is no longer an entity. As a result of my conflict of interest, I will now leave the meeting room while the matter is considered and voted on. Thank you, Brian Stockwell 55:09.377
Councillor Finzel. Thank you. Linda, do you have my standard declaration in relation to the agreement? Unidentified Speaker 55:17.183
I yes, but I have it, to the agreement. Right down here. Oh, that's because okay. We can do it doesn't have to be in order there's plenty to go through. Amelia Lorentson 55:23.261
Councillor Wilkie is going to be needing an acting Chair to take on the acting. Frank Wilkie 55:29.184
Yeah, can I need to be able to read my convoluted. There we go. I, Councillor Wilkie, inform the meeting that I'd like to declare a potential. I just make that a declarable conflict of interest for item 5.2 environmental grants to the Noosa education hub grant. In early 2020, I received an electoral donation of $750 from Susan Francis. Is the partner Barry cotterill. Cotterell is the president of the Peregian Beach community association, the PBCA. Supports the Peregian Beach Bushcare group. The Peregian Beach Bushcare group will feature in work being showcased to school students by the Noosa Environmental Education Hub. I nor the PBCA nor the Peregian Beach Bushcare group stand to gain personal material through this grant to NEEH. And make this declaration out of an abundance of caution given the possible scope and interpretation of conflict of interest rulings. I believe I can make an impartial decision in the public interest in this matter and leave it to the meeting to determine whether I can stay in the meeting room. Brian Stockwell 56:32.123
And then do we have to appoint an acting Chair? Or do we just put that to the CEO for the time being? Larry Sengstock 56:40.302
Yes, we can. So so I'm happy to take that. The role. Of Chair to deal with this matter. Yeah, I don't think we need to. Unidentified Speaker 56:51.628
So we're Frank Wilkie 56:55.712
Going to do a resolution for that? Brian Stockwell 56:58.561
I think we just do it with the CEO and then I'll just move to Councillor Wilkie. Oh, I can't do that. No, he can't. Frank Wilkie 57:07.868
He can't. Amelia Lorentson 57:10.103
Excuse me. Have a look at the wording of this? Frank's declaration. Sorry. Joe Jurisevic 57:15.926
Yeah. Before we do that, I'll move that we, Frank Wilkie 57:21.786
We deal with this matter, we hand the-- I didn't actually do it right. Therefore, I would choose to do it in the meeting room. I did think there was more in it. My declaration ended with-- "leave yeah. It to the meeting data to determine whether I stay or go." I'm not saying "I want to stay or go." That's just standard way to do it. My apologies. Joe Jurisevic 57:42.697
Again, we've decided that we can hand it over to the CEO because it's only determining whether the Chair has a conflict. So we need to have a resolution in that regard to hand the chairmanship of the meeting to you in the interim while we decide this matter, or can we just do that by delegated authority as such? Or the two Councillors can-- I'll ask you whether we have to make a-- if one of the Councillors would take over the Chair, then we'd have to move-- Amelia Lorentson 58:09.158
I nominate Joe to take over the Chair, please. Thank you. It's probably easier. Whether Tom Wegener 58:19.478
Need to nominate you to do that or whether we've got to go through-- you'll have to second that, Joe. No, I can second. I'm still here. You can't because you've got a conflict. You can't do that. Where's my conflict? No, Tom doesn't have a conflict. I don't have it. You don't have a conflict? Oh, these are grades. Yeah, yeah. And that's the environmental response. And that's the environmental grades for any of the group? That does go with the climate change response grant, not these ones. Frank Wilkie 58:44.362
All right. OK. All in favour? Amelia Lorentson 58:48.445
Yeah. All in favour? Of me being appointed the acting Chair of the meeting for the purpose of. Joe Jurisevic 58:54.953
All in favour? Motion carried. It ought to be noted that Councillor Stockwell did not vote. Councillor Stockwell and Councillor Wilkie did not vote on the matter. Right, Councillors, we have Councillor Wilkie's declaration before us. Are there any questions that you wish to ask of Councillor Wilkie in respect of his declaration? Have it. Does anybody want to move a motion that Councillor Wilkie stays or does not stay in the room? Amelia Lorentson 59:23.639
I would like to move a motion that he does not participate in the consideration and vote on this matter because and therefore a reasonable person would not trust that the final decision is made in the public interest. So we have Lorentson, we have Unidentified Speaker 59:50.251
In the interest of I will I'll second that if you're interested in discussing that Amelia Lorentson 59:57.066
Do you want to speak to him? I will speak to it. My decision for Councillor Wilkie to leave is not because I don't believe that he would be impartial on the matter, it's because in his own wordings that the need to exercise abundance of caution and also passing that PUP test. The man on the street considered that the decision and partially doing it more in protection of Councillor Wilkie and that's the reason I've asked that I believe he should not be in the room. Joe Jurisevic 01:00:44.003
Councillor Wilkie, it's I have my a question for you. That you've had some with regard to how you've presented your conflict in the past in this regard. I acknowledge the abundance of care, the abundance of caution element here. Has that changed the way that you have presented this declaration as a direct result of those elements? Frank Wilkie 01:01:12.435
Yes. What I've learned is it's not important. The thing is that you make a declaration to declare the link. The grant is going to Noosa Environmental Education Hub. I noticed that the preaching. Peregian Beach Bushcare group was mentioned in the report, and I understand. They're not going to be the recipient of the grant. I understand that Noosa Environmental Education Hub will be showcasing the work of the Peregian Bushcare group. So Adam remains caution. I've made this declaration so it's open. Joe Jurisevic 01:01:45.364
That's why I was trying to get from you what the link was more closely. Frank Wilkie 01:01:48.362
Which is, I've come to learn it's the most important thing. That's the important thing, not whether you stay in the room or not. Joe Jurisevic 01:01:55.523
Okay. Can I. No, you can't. No, you Councillor. At the moment we have a resolution before us that you've moved and I've seconded. We can continue to ask questions of Councillor Wilkie with regard to the elements of that conflict if you wish to. If there's anybody, if nobody else has any further questions, we can vote on the resolution. Before us with regard to Councillor Wilkie staying in the room and participating in the matter. Frank Wilkie 01:02:24.821
Councillor Wegener, have you got any questions or anything further to add? Tom Wegener 01:02:28.279
No, it just seems the environment hub is very, is removed several, considerably removed from Councillor Wilkie. Joe Jurisevic 01:02:39.559
Councillor Lorentson and you've spoken. I'll give you a right of reply at the end of everybody having their opportunity. Amelia Lorentson 01:02:44.035
I have a question, Joe. You can ask a question. Thank you. Yep. My question, thank you, is can I please understand, so the Noosa education hub, can I just get a little bit more detail, Frank, what is the connection again with the PBCA? I just need to understand that a little bit. Frank Wilkie 01:03:03.711
Well, the, I noticed in the report that the Peregian Beach Bushcare group was mentioned, and then the Council workshops about this grant, I came to understand that Noosa Environmental Education Hub will be taking students to see the work done by the Peregian Beach Bushcare group. Beach Bushcare is also the site of the bridging community association, that they're not the recipients of the grant. Out of an abundance of caution, just for openness, they're mere mention of anything to do with the Peregian Beach community association is why I've outlined these links, no matter how tenuous. That might be my lesson. Thank you. Steve. Tom Wegener 01:03:50.408
Do you have a question? Yeah. I think one of the biggest issues facing us Councillors is self-censorship. Yes. And self-censorship means that you're afraid to talk about anything because – or you're very limited with the scope of what you can talk about because you've actually supported a good cause in the past. And by supporting a good cause in the past, all of a sudden you're limited to what you can say now is self-censorship or being stifled. In this way, so when the vote on a particular matter and the issue is so far removed through various stages of one group does this, influences that group, it just goes too far and I worry that we've taken this conflict of interest thing to a place where it was never meant to be in the first place which is inhibiting and not really supporting people in their efforts to make a better world through being part of these groups. We want our Councillors to be a part of community groups and by overdoing the conflict of interest concept we're actually limiting or not it not advancing that we are stifling ourselves so I'm very very and I've said this many times I'm very very wary of taking the conflict of interest to the ridiculous ends so I do not support the motion Joe Jurisevic 01:05:11.612
I'll speak to the matter as well. I appreciate where Councillor Wilkie is coming from and the tenuous nature of that relationship has been that has been challenged in the past but I think that this is a stretch too far with regard to the Noosa environment education hub showcasing the work of a community group and the elements that go there so I won't be supporting the motion put in the meeting. Amelia Lorentson 01:05:39.171
I'll speak. I won't be supporting the motion also. I thank Councillor for a exercising Wilkie abundance of caution and giving a little bit more detail so I could understand the actual association so thank you I'm satisfied that the link is really quite far removed. Joe Jurisevic 01:06:06.332
Okay so we'll put the motion. Those for Councillor Wilkie being required to leave the meeting. Raise your hands. The motion is lost. Councillor Wilkie may remain in the room and I believe we should. Going to. Oh, we've got to do the other one, don't we? Yes, we've got to go the other one. My apologies. Yes, I'll move the alternative motion, which is that Council. No, the declarable conflict of Council. We can determine that he may remain in the room. If could do you the relevant wording, please. Unidentified Speaker 01:06:42.122
I'll second it. I'll move it. Tom Wegener 01:06:45.169
I'll second it. Joe Jurisevic 01:06:45.698
You seconded that is that Council votes to fill out a conflict of interest. By Councillor Wilkie. Term that's in the public interest of Councillor Wilkie participates and votes on this matter because Council believes that. Neither he, nor the community association, is that what we have to say? Say again personally, all materials in this grant to the NEP. Unidentified Speaker 01:07:30.444
You're just missing that. Amelia Lorentson 01:07:31.689
There's a few words missing there. Yeah, I'm just, it's just standard wording so I'm going to have to fix that. Just can't. Leave that out. That's a reasonable person. Joe Jurisevic 01:07:47.216
We trust that the final decision is made in the company's interest. Brian Stockwell 01:07:49.553
And at the top, the Council believes that he, he's losing. Joe Jurisevic 01:07:55.156
Second one, who's just after that, please. That he, neither he, no, because it's 3-0. That he, nor the, Oh, okay. Nor the, okay. That's not true. Moved by me. Any discussion, any further discussion on the matter, any questions? Councillor Wilkie and Councillor Stockwell do not vote on this. And Councillor Stockwell. If there's no further discussion, can I have a vote from the Councillors? All in favour? Carried unanimously by the three Councillors on the. Remaining on the floor. And Melinda. Councillor Wilkie and Councillor Stockwell do not vote on the above motion. Yes. All right. Finish with that one? And in light of that, should enable us to return the chairmanship of the. To Council. To Councillor? Yes. Unidentified Speaker 01:08:56.707
So, Councillor Wilkie will resume the Chair. Brian Stockwell 01:09:02.187
Resume? And before we start that first one that you've got for me, because Councillor Wilkie has declared his interests above, I need to declare the same thing with one minor change. So if you could cut and paste that one there. Unidentified Speaker 01:09:17.775
This one here? Yeah, the one for what he declared. I knew had, yours was $500 wasn't it? Mine was $500 and I'm not Councillor Wilkie. Unidentified Speaker 01:09:28.940
Yeah, I'll charge that. So you have four COI's then, is that right? You're going to have four COI's, that's good. Unidentified Speaker 01:09:40.082
It'll be lunchtime before you do anything else. Can you clear the board in one declaration though? Brian Stockwell 01:09:49.602
I'm happy for that to be taken as read, considering the recency of which you considered the matter. Joe Jurisevic 01:09:54.461
Let's make the necessary changes of Councillor Stockwell and the donation of that. Frank Wilkie 01:10:07.200
Okay. So I want to vote on that one first. I just ask can I just ask a question? Is there anyone that would take the word out of the room, or has taken it out of the room before? For you. Okay. How many are there? How many CLIs do you have? Brian Stockwell 01:10:27.835
I have landcare, Mayor of the captain committee, and tews and Noosa. Unidentified Speaker 01:10:32.019
Okay. We'll work to the one-on Is that the way we can do it, or do we have to? I suppose that's the correct way. Okay. So we've got the first one, which is similar to mine. Frank Wilkie 01:10:40.888
If any of you Council wish to move a resolution around. Joe Jurisevic 01:10:43.795
I'll move the resolution that you had-- I just need to----regard to noting the declarable conflict of interest and determine if it is in the public interest that he remains in the room. Frank Wilkie 01:10:56.930
I'll leave that one. Yeah. All right. And I'll just change the voting. Amelia Lorentson 01:11:19.704
Let's do this. Questions? Brian Stockwell 01:11:28.504
Do you think making a parliament was required to do this? They'd soon change the laws, wouldn't they? Thank you. Frank Wilkie 01:11:47.820
Councillor Jurisevic, seconded by Councillor Wegener. Joe Jurisevic 01:11:56.200
Nothing to discuss. I think the questions. I think the question you asked and the questions asked previously to. Link the only link here, Councillor Stockwell, the only link here that I understand is the donation. In the same way that Councillor Wilkie had an electoral donation, so. No questions and nothing to add? Frank Wilkie 01:12:34.544
The important thing is that Councillor Stockwell has declared it, so it's transparent, it's on the record, those links are there. For everyone to see. All in favour? That's unanimous. Brian Stockwell 01:12:47.006
I think you can vote soon. Okay. Come can on. I? Joe Jurisevic 01:12:52.010
No. Alright, I won't. No, I didn't get any declaration that you no, not during the declarations, I believe, because it would have just been in order, perhaps not last. Brian Stockwell 01:13:00.920
No, no, it's any time. Otherwise you could potentially be trying to do it. So Councillor Stockwell can stay in the room. Frank Wilkie 01:13:07.048
Hang on. Now we're ready for the next one. Brian Stockwell 01:13:10.338
That's right, that's it. I wish to inform the meeting that I have a declarable conflict of interest in the matter in relation to the application by Noosa District Landcare group, due to my long-standing connection with the organisation as one of the inaugural members of the unincorporated group dating back to the 1980s a current member. And ordinary although I have a declarable conflict of interest, I do not believe a reasonable person could have a perception of bias considering the community nature of this relationship. I will choose to remain in the meeting room however I respect the decision of the meeting on whether I can remain and participate in the decision. Joe Jurisevic 01:13:44.302
I'll move that Council note the declarable conflict of interest by Council Stockwell and determinants in the public interest that Council Stockwell participates and votes on this matter, because Council believes that he doesn't. Should be the language used, let's not have Tom Wegener 01:14:22.521
A, yeah I think the language there is. Incorrect, sorry. Brian Stockwell 01:14:26.405
What's the understanding we need? Joe Jurisevic 01:14:40.722
Due to the community nature of the relationship. Thank you. Due to. Thank you. I'll read that again. The Council made the declarable conflict of interest by Council Stockwell, determined that it is in public interest that Council Stockwell participates and votes on this matter because Council believes that he does not stand to receive a personal benefit or loss in relation to this matter due to the community and nature relationship with landcare and therefore a reasonable person would trust that the final decision is made in public interest. Frank Wilkie 01:15:15.183
Got no questions or anything to add? Paul, again, important that he was declared, all conflicts of interest in one way or the other. Stay in the room. Amelia Lorentson 01:15:41.008
Mayor, have you got any questions for Councillor Stockwell about this one? No, just consistency also in decision making. Councillor Stockwell has always made this declaration and we've always agreed that he remain in the room and trust at the final decision is made and back to the public interest. Tom Wegener 01:16:02.640
And clearly you have no contracts currently with landcare. Joe Jurisevic 01:16:12.680
The consistent with the declaration that Councillor Stockwell has made in the past and the decision of Council to allow him to remain in the room. Frank Wilkie 01:16:20.319
I'll put it to the vote. Those in favour? That's carried. Councillor Stockwell and Councillor Wilkie do not vote. That's carried. Next conflict of interest. Brian Stockwell 01:16:28.315
Um I wish to inform the meeting that I declare a conflict of interest in this matter as I have a long-standing relationship with MRCCC as a previous government employee and a long-term collaborator since 1994. I have in the past I have had a small contract below the limit of a prescribed conflict and prior to the declarable timeframe. I was up until the last AGM council's representative on the committee and in this role a I played role. And in this role, I played a role rather than end. I played a role in facilitating and developing the group's revised catchment strategy. Although I have a declarable conflict of interest, I do not believe a reasonable person should have a perception of bias, considering the community nature. Of this relationship. I will choose to remain in the meeting room, however I will respect the decision of the meeting on whether I can remain and participate in the decision. Unidentified Speaker 01:17:32.459
Councillor Wegener asked of you previously, do you have any contracts or any obligations, if you with MRCCC? Brian Stockwell 01:17:43.168
No. I assist voluntarily now. Only as a volunteer. And the small contract I had was Joe Jurisevic 01:17:50.760
Well before 2014, which the act says that's the cut-off period. Brian Stockwell 01:17:55.419
And your relationship is only as a member of MRCCC? I'm no longer a member. Councillor Wegener is now the only member representing Council. But you are. No, yes. Representing Council, are you a member of the MRCCC? No, no. I might still be the. What do you call it? No, the next one, if tom's not available, I might be still the proxy. Unidentified Speaker 01:18:18.530
But that's our Council as a Council. Amelia Lorentson 01:18:23.091
I'll move that Council note, the declarable conflict of interest by Councillor Stockwell that Council note, the declarable conflict of interest and determine that it's in the public interest that Councillor Stockwell participates and votes on this matter because Council believes that a reasonable person would trust that a vital decision is made in the public interest. Joe Jurisevic 01:18:41.715
Can we just clear the wording there? That and therefore leaves that a reasonable person not there and therefore a reasonable person. Amelia Lorentson 01:18:51.901
I'm sorry. Although he has a declarable conflict of interest, I do not believe a reasonable person could have a perception of bias considering a community nature of this relationship. I vote that Councillor Stockwell remains in the room. Joe Jurisevic 01:19:11.592
Sorry Linda, on the second line it says because Council believes that the and therefore is not required throughout the A-stones. That's it. That a reasonable person would trust that the virus is not going through. Brian Stockwell 01:19:24.521
Can I also clarify in terms of Councillor Lorentson's question, Noosa Council is the member of the member, not the individual Councillors. Unidentified Speaker 01:19:32.240
Please if you could clarify that point, we're trying to clarify that relationship in that regard. Whether it was a personal relationship or only in the Council role, thank you. Do we have a second? I it, thank you. Okay. Amelia, would you speak to it? No. Only to acknowledge that I think this is consistent with the previous declarations of Councillor Stockwell remaining in the room. Joe Jurisevic 01:19:57.148
And for consistency, I'm happy to support the resolution. Frank Wilkie 01:20:00.753
Tom? Tom Wegener 01:20:01.715
I'd like to note that the last two conflicts of interest I would consider a badge of honour. You know, that's actually what you expect of Councillors is to have these conflicts of they have these long relationships with these community groups. And although this process is cumbersome, I think it's important that these grants come before Council for a vote and not be just delegated to staff. So it's a long process, but it's worth it, and that's what we have to do. Frank Wilkie 01:20:26.308
Again, without voting, I can say we've declared it, made it transparent. Terrible conflicts of interest. There was always a chance I was going to stay in the work, but I've supported the motion. But I'm not voting no more. Now, Amelia, you're just closed. Amelia Lorentson 01:20:45.155
No, and I will say what you said, Frank. Although it is, you know, a long process, we have made a commitment to be transparent and open to the community. And I think this is honouring that. So I commend Councillor Wilkie, Stockwell for making these declarations. Frank Wilkie 01:21:04.984
Thank you for that, a favour. That's unanimous. Councillor Stockwell and Councillor Wilkie do not vote. Do you have any more answers from Councillor Stockwell? One more. Here we go. Unidentified Speaker 01:21:14.573
One more are you serious really yeah I never thought there might just be issues I would like and that's just not what we're used to for. Brian Stockwell 01:21:22.935
I wish, in the inform the meeting I of a declarable conflict of interest in this matter on the 24 February 2020. I sought a review of the Independent Council Election Observer as to the public claims of the Future Noosa team of which Leigh McCready was publicly identified as campaign manager. Leigh McCready is the Director of tourism at Noosa. Although I have a declarable conflict of interest, I do not believe a reasonable person could have a perception of bias because the ICEO review was an advisory service, not a statutory process, and my queries at the time were in the public interest, and neither I nor Ms. McCready stood to personally gain or lose from the advice, that Therefore, advice, if I would choose to remain in the meeting room, however I respect the decision of the meeting on whether I can remain and participate in the decision. Joe Jurisevic 01:22:00.661
And I will move that Council make the declarable public division by Council Stockwell determined that it's in the public interest that Council Stockwell participates and votes on this matter because Council believes that a reasonable person cannot have an exception of bias because the ICEO review was an advisory service not a statutory process and Council stockwell's queries at the time were in the public interest and either he or Ms McCready stood to personally gain or lose from that advice and therefore a reasonable person would trust that the final decision is made in public interest. I'll second that. By Councillor Lorentson. That's consistent with the position that we've had all along with this declaration by Councillor Stockwell. So I'm happy to support it once again. Frank Wilkie 01:22:42.521
We now have a Councillor to speak before the house. Joe Jurisevic 01:22:43.772
Joining us. Frank Wilkie 01:22:45.278
Thank what the motion does in favour. That's unanimous. There's another one I've got to hear. We're now up to the recommendation. Do we need to adjourn? Refresh? Restore? What are we talking about? Welcome, Rebecca. Could you give us an overview? Rebecca 01:23:08.175
Happy to. So this report is to present an overview of the. Frank Wilkie 01:23:13.655
Sorry, we've got the wrong item. Thanks, rukhbhai. Rebecca 01:23:45.972
This report presents an overview of the applications received for the current grant round. There's three components to the environment grants: a project grant for single-year projects multi-year environment collaboration grant for a collection of community groups to come together for a grant application, and then environmental organisation alliance grant to help with organisation. Good organisational costs. Kim Rawlings 01:24:17.302
And these were really well subscribed. We had a total of $375,000 available for allocation of suitable grants. And there was 17 in total these received applications were checked for their eligibility against the relevant grants policy and guidelines Rebecca 01:24:39.373
The applications were then reviewed and assessed by senior staff in the environmental services team with experience assessing grants and environmental subject matter expertise they were moderated then by the Environmental Services Manager before workshopping with the Councillors and then this report to Council so we allocated funds against we recommend a the allocation of funds against each of these three grants and the details of them provided in attachments one two and three of the Council report Frank Wilkie 01:25:20.320
Questions Councillors? Someone care to move the motion? Happy to move. To capture Jurisevic. Unidentified Speaker 01:25:26.027
I'll second it. Frank Wilkie 01:25:20.320
Joe? Joe Jurisevic 01:25:28.811
A large number of very worthwhile projects presented here. From the environment sphere and I'll highly support all those that have been given grant funds. Frank Wilkie 01:25:44.118
Okay. All Councillors wish to speak to the motion? Stockwell? Brian Stockwell 01:25:47.382
Councillor it's really important to look at what we approve and how much the community is involved in implementing our Environment Strategy. So when in 2016 we didn't have an Environment Strategy, our grants didn't have any priorities, there was no such thing as multi-year grants, there's no such thing as these alliances. So what really we see here is that the groups are oversubscribing the amount money we've got to help us achieve improving our natural environment and our waterways, but also to reduce waste. So it's really good to see Tourism Noosa in there as a. Industry body who is adopting an ethic of stewardship and being the leader in reducing waste, particularly from events in the plastic-free Noosa. We're looking at programs run across not our Shire, and we're only funding a part of them, like Find a Frog in February is a program run by the MRCCC up north in Hervey Bay in the Fraser Coast right down to us, and we link it into our local programs. We've seen the hinterland bush links, which started in the Sunshine Coast Council there. We have volunteers going onto people's properties to help them look after the areas of high value. We've got some money in there to help the expertise in community-based water quality monitoring and MRCCC to help us do the coordination of that effort throughout the Noosa Shire. So there's some really good projects. A lot of them are continuing. They're trying to continue to eradicate or control the cats claw creeper which invades our creeks and waterways also obviously there's nurse the land landcare with the project up in Kin Kin to reduce the sediment layer that's going into the Kin Kin creek and down into the river that won an international acknowledgement with a key store. So it is really important to, when we give out these grants, we're giving money and the volunteers generally giving two or three times the amount thank in volunteer labour. Councillor Stockwell. Councillor Lorentson. Amelia Lorentson 01:28:00.319
Can you go to Noosa environment education hub, their grassroot foreshore management custodians of place. I think that's what these grants read to me when I grants and how much money is allocated to our environmental grants. It speaks about place and it speaks about what we as a community value the most and clearly it's our competitive edge, so thank you for your report, Rebecca. Yeah, you're welcome. Joe, Joe Jurisevic 01:28:38.356
I will ask a question. With regard to the value of a return on investment with all these community groups. Do we have a figure with regard to what the return on that investment is with regard to volunteer hours? Because most of this work, as I understand it, is done by volunteers in our community. Rebecca 01:28:58.459
We don't, Joe. I think it's a really good idea though, and we would like to be able to provide some detailed reporting on the outcomes of these grants at the end of the grants that are currently in process at the moment, to be able to show that value add across the community for these various projects. So many of them are a really useful extension to the programs that Council is operating within the community. In-house and we would otherwise need to do them in-house if it wasn't for the initiatives from the community. So they do add a lot of value to the work we do. Joe Jurisevic 01:29:40.584
And the elements of projects by kidman and Kin Kin can a significant. Have I would imagine have a significant impact on the health of the nursery and the elements of erosion within the. A raising of the awareness of erosion with regard to hinterland properties and what flows into the nursery or has flowed into the nursery from the past. Rebecca 01:30:05.645
That's a yeah, absolutely. That project and many of the others are really good capacity building projects. They raise awareness, they improve understanding, they come with a solid science base, and they enable a lot of improvements to the way properties are managed and environmental outcomes on the ground. Frank Wilkie 01:30:26.612
Just a question, Rebecca. We've funded two wildlife rescue groups, rescue and care groups, Wildlife Noosa and wild cairn Australia. Is the difference between the two just the is more regional, wild cairn takes a regional approach, and Wildlife Noosa is more Shire based? Can you distinguish between the two? I don't have that detail. They do that, they do. That so they do happy to can support them find out. Okay, sure. Great. Jodie, would you close? Yeah, I will. Oh, sorry, Tom. Just. Tom Wegener 01:31:11.362
Just, you know, thank you very much Rebecca and the grants show a nexus or it's a nexus between the community and the Council and I just would love to see it more publicised because it is so fantastic. With the acquittals, I'd love to see, you know, make sure that as the acquittal comes through, that it is publicised and even when they get these things to be publicised, of course, that's our job is probably to publicise it as Councillors, but they are very, very important. And we'd we just like to see them further acknowledged because it gives the groups hope. Like, you know, somebody, people, a group of people say, we need to make change, but we just can't do anything. Well, you can do these grants are there for the groups to get. Feel maybe non-empowered, but they should be empowered because the money's there. So it's fantastic. Thank you. Joe Jurisevic 01:32:02.918
Yes, thank you. Councillor Stockwell, for delving into some of the projects that are there. I think we need to acknowledge the efforts of not only the organisations, but the volunteers that give their time to facilitate or at least to cancel Stockwell alluded to, Councillor Wilkie and I actually had to call on mild life rescue a few weeks ago when we saw an injured kangaroo on one of our trips one of our and saw work first-hand that mild life Noosa did to undertake care of an injured animal and the true nature of the work that's undertaken and many of these other projects. I'll use a lot of volunteer hours and volunteer times and I want to congratulate and acknowledge the work of all these organisations in reducing, in undertaking these projects but also in reducing the responsibility of Council, undertaking a lot of a the work that the Council would otherwise have to undertake and the value of return is greatly appreciated and benefited by the community as a whole. Frank Wilkie 01:33:13.878
Thank you. I put the motion those in favour. That is unanimous. Thank you Rebecca. You're welcome. Councillor Stewart and Finzel can come back in the room. Thank you. They're still here. They haven't gone home. We've got CRIs on the next one yeah, as well. They're going to be at the end of the year. Unidentified Speaker 01:33:36.701
It's the same as KIPP. Amelia Lorentson 01:33:38.865
Planning one I think. Planning one? Delegated authority has got COI's as well. Okay, thank you. Unidentified Speaker 01:33:48.866
The story, that's good. Frank Wilkie 01:33:52.345
Oh, we're still live, yeah. Amelia Lorentson 01:33:59.644
I think that's Lawrence and we're going to stay and see how well it goes. That's fine. For the Noosa space centre. And we simply have others too, but I want to put that to your page. Oh, Mr. Porter, is that on? The phone. Delegated authority. No. That's not. Unidentified Speaker 01:34:19.159
Hello, thank you. Frank Wilkie 01:34:21.342
All right. We're up to planning applications decided by delegated authority. Welcome, Patrick. Could you just give us a brief overview? I need of the day? To do the declarations first. Clare Stewart 01:34:31.596
Oh, declarations. Okay. Thank in accordance with chapter 5 of the government act 2009, I, Councillor Stewart, inform the meeting that I declare a conflict of interest in this matter in relation to the application of our alternate properties number. 9, Pty Limited TTE, which is listed as item 17 of the support. I have a friendship with Lee and Robert greene, who are associated with the applicant, and result in a conflict of interest that I will now admit in the matter as considered and voted on. I think that's true. Unidentified Speaker 01:34:58.077
Can I cancel the meeting? Got, young man? Cancel Patel. Karen Finzel 01:35:02.296
In accordance with Chapter 5B of the Local Government Act 2009, I have a declarable conflict of interest in the matter. My Council has been to inform the meeting that I have a declarable conflict of interest in this matter in relation to the application by Altum Properties, number 9, PLTTE, which is listed as item 17 in this report. Leigh McCready, who is associated with the applicant, was involved in a volunteer capacity for my 2020 election campaign. Future Noosa, which is no longer an entity. As a result of my conflict of interest, I will now leave the meeting room while the matter is considered and voted on. Thank you, Mr Chair. Amelia Lorentson 01:35:43.675
I, Councillor Lorentson, inform the meeting that I have a declarable conflict of interest in regards to item 11 of the delegated. Report, due to my personal relationship with the applicant, mark Bain and the Bain family, who are family friends, we have attended social events together and our children have attended school together. As a result of my conflict of interest, I will leave the meeting room while the matter is considered and voted on. Thank you, Councillor Lorentson. Brian Stockwell 01:36:13.928
Just for something different. Hi, Councillor Stockwell. I wish to inform the meeting room that I have considerable confidence in the interest in this matter in relation to the application by Altum Properties no. 9 v Proprietary Limited, TTE, which is listed as item 17 in this report on 24 February 2020. I sort of view it as the Independent Council Election Observer. Since I just declared this, I move that you accept this as being read and that therefore I will choose to remain in the meeting room. However, I respect the decision of the meeting on whether I can remain and participate in the decision. Joe Jurisevic 01:36:46.544
Councillor Finzel, in their I reckon vein, I will move the Council to note the declarable conflict of interest by Councillor Stockwell. In terms in the public interest, that Councillor Stockwell participates and votes on this matter because Council believes that a reasonable person could not have accepted the bias because the ICEO review was an advisory service, not a statutory process. Councillor STOCKWELL's queries at the time were in the public interest and neither he nor Mr MacGregor used them to personally gain or lose from that advice and therefore a reasonable person would trust the finance issues made in the public interest. Have a seconder for that please, Councillor TOM. I do so on the basis of the earlier item having been undergone and being consistent with the whatever Councillor Stockwell has brought this matter before, Councillor. Thank you, we'll put it to the vote. Those in favour? Frank Wilkie 01:37:27.913
If that's carried unanimously, Councillor Stockwell can stay in the meeting room. Welcome Patrick could you just give us a bit of an overview of what we're okay, looking at here Patrick Murphy 01:37:38.358
We have the report for the applications that were decided by delegation for the month of April 31.37 applications. Combination of minor change applications, Material Change of Use, development permit for building works, reconfig and operational works approvals forms the list Frank Wilkie 01:37:59.165
They're actually decided. Just for clarity, Councillors actually have nothing to do with this decision. Patrick Murphy 01:38:06.955
That's correct, they've been made under delegation. Frank Wilkie 01:38:08.757
This is just simply for reporting purposes. Acknowledge to the work done by our the volume of work done by staff. Approvals given by staff under delegated authority. Councillor Jurisevic, no move. Seconded by Councillor Wegener, Joe would you speak to it. Joe Jurisevic 01:38:29.352
Acknowledge the vast number of staff and the great work they do in dealing with these under delegated authority. Frank Wilkie 01:38:37.502
Thank you. I have a question just to clarify. When there are notations on these individual applications that say exemptions, height, setbacks. Does that mean the relaxations have been given to height and setbacks? Patrick Murphy 01:38:56.050
Yes, the direction to staff is to make sure that what has been applied for is reflective effective when they finalise. Up. Their assessment of the application, for argument's sake, they could apply for three variations but only two are approved, so we need to make sure that's only coming through in the report, so what is in the report is reflective of what has been approved. That's correct. Frank Wilkie 01:39:17.362
Okay, so if height is referred to, does that mean that there is likely to be any significant relaxation for the height of the building? Patrick Murphy 01:39:26.295
It would generally be a minor variation, noting that we do have areas. Which require substantial amounts of fill for flooding around Noosa fill, so that might be more significant in those locations, but generally it's quite minor. Frank Wilkie 01:39:37.811
Okay, so it would be, the buildings would generally be, say if it's two storey, eight metres above natural ground level. That's correct. Thank you. Anybody else wish to speak in motion? If the motion doesn't favour, it's carried as an understatement. Thank you. Tom Wegener 01:39:54.813
I don't think you can put up your angle in the bedroom. Nobody cares. Frank Wilkie 01:40:30.225
Welcome back everybody, up to the next item 5.4, which is the Maritime Safety Queensland regulation of boating facilities demand forecast statement 2022, which was referred from the services and modernisation committee, where it was well canvassed, lots of questions asked and spoken to, but has been referred due to the significant significance of the issue unless any other Councillors who weren't at that committee would like to ask questions or make comments. Welcome Shaun and Rebecca, would you give a service. Unidentified Speaker 01:41:02.255
Isn't this going to composition? No, just the attachments. Shaun Walsh 01:41:07.565
The Chair, I could clarify the expectations for Maritime Safety Queensland if you like. So I spoke to Maritime Safety Queensland officers yesterday. They're happy for the report and its recommendations to be publicly considered. Their sensitivity was about the diversion control of the BMT report. Which attachment one. The State government have undertaken these similar reports across the whole of the State of Queensland and obviously they want to be, you know, have the ownership of the release of all the reports across Queensland. So it was more about recognition. That it is a draft report and they would like, the State government would like to be in control of the final BETN report at the appropriate time as approved by the State government. Frank Wilkie 01:41:48.985
It's likely the final draft will take on board the comments made from staff and Councillors at the last meeting. Shaun Walsh 01:41:55.193
Most likely. Didn't the officer I spoke to made the observation that the recommendations haven't materially changed, though they have actually included a lot more information on user patterns using new technology such as mobile phone data. So we haven't seen the 21st of April report. I can't say exactly what's in it, but he verbally just indicated that the recommendations are very similar. So it shouldn't affect our recommendations? No, so he just wished for me to reiterate to the Councillors and any of the communities who may have a copy of that draft report that it is draft and subject to final state endorsement and release. Is it is a major quite exciting initiative for the State to actually have undertaken assessments across the State of that state. Frank Wilkie 01:42:37.892
Thank you Shaun. So given some people might be listening for the first time could you give an overview of what this report is all about? Shaun Walsh 01:42:43.797
I'll refer to Rebecca. Rebecca 01:42:45.198
Thank you. So Maritime Safety Queensland commissioned a report on recreational boating facilities on the Noosa River and has done an of what future of what needs might be required for upgrades or an assessment of what future increased facilities Kim Rawlings 01:43:02.463
And they've made increased facilities recommendations relating to seven priority Rebecca 01:43:20.535
Study. So acknowledges the great body of work and also acknowledges the need for a regional approach when planning for boat launching facilities Noosa rivers are very very busy river well demand it's however it's a small that's small river system that it is often at capacity during peak times and we would request that consideration be given to all water bodies across the region in future planning of facilities or up to new to up to upgraded facilities we would also wish to have further discussions with msq on funding opportunities for the onshore components of boat facilities not just the in water facilities themselves at boat ramps and then we've made some specific recommendations around design criteria for six of the seven projects. Kim Rawlings 01:44:22.438
Projects Chaplin Park future boat ramp at that location is one that we feel shouldn't be taken forward for various community considerations and in terms of the impact on the park land in that location at Noosaville. Frank Wilkie 01:44:41.030
Thank you. Councillor Stockwell and Wegener, you and Finzel, you weren't at the committee so are there any questions you have for staff about this report? Any other Councillors have questions? Amelia Lorentson 01:44:55.605
Just one question just from community Rebecca so just can you clarify the next steps where to next and what can our community who are quite anxious in this space, what can they expect Shaun Walsh 01:45:12.196
So the consultation processes have been run by the State government rather than by Council we've just tried to be transparent in our you know examination of issues with Councillors and councils to ensure we try and reflect what our organisation's beliefs are. In terms of the next steps firstly the positive indication back to the State government that the low-hanging fruit projects which they fund such as the pontoons at Noosa Woods, Gympie Terrace and also duplication or provision of a pontoon at lake street allow hanging fruit that you know we should try and proceed with forthwith to try and improve the functionality of those facilities. The next thing is that we've actually got budgeted a foreshore master planning process for the Noosaville Foreshore which is actually out for an invitation quote at the moment and you know detailed to consideration of the Noosaville Boat Ramp facility is one of the key deliverables of that area so if you like that would be the first cab off the rank. We also make recommendations in the report that you know we need to advocate to the State government to actually fund the and we've tried to make that clear in the report so that the community are clear that you know we haven't currently budgeted for capital works expenditures for the onshore components. Now are we able to get additional funding from the State and as a result of the foreshore processes should Council be contributing more to the Noosaville boat ramp upgrade as an example. Subsequent to that lake street Tewantin is envisaged to go through a similar design exercise as is the Doonella street, sorry the Doonella Hilton Esplanade facility and also Moorindil St so we sort of put a program in there. I think the key message we've got back to the State is that we're really keen to pursue improvements to six of the facilities. We need to have to figure out how to fund it. Amelia Lorentson 01:47:05.865
Does that answer your question, Councillor? Perfectly. Thank you. Clare Stewart 01:47:09.287
And I believe there is a funding bucket from the State government that's over $100 million in the space. Is there the ability for us to advocate directly to the State government for those funds to assist? Potentially, and also not just, obviously, we're responsible for off Amelia Lorentson 01:47:21.951
The water, they're on the water, but to assist with those upgrades and the foreshores and the trailer parking and that sort of thing? Shaun Walsh 01:47:28.611
My understanding is that the report indicates that the priority one projects would cost about $138 million across the State to fund. So the State government department responsible only have approximately $5 million funding available. So I've only five. But the Maritime Safety Queensland officer said if he was optimistic, so that there might be a budget announcement associated with the budget for the State government. So and you know, and usually, you know, they have a lot of advocacy, you know, work undertaken by local communities to increase the pool and to prioritise particular projects over others. Clare Stewart 01:48:07.510
We could certainly advocate based on the need and the evidence we have and the fact that everyone knows Noosa is a water place, we could advocate. Shaun Walsh 01:48:16.419
And noting the busyness of our Noosa River and the, you know, that our existing facilities have oversubscribed. Clare Stewart 01:48:25.108
And will that be the budget this year? Obviously they're going to the State budget. I'm not sure when that is. Tomorrow. Shaun Walsh 01:48:31.368
I can't answer that Councillor Stewart, so I'm not sure of the answer to that. Joe Jurisevic 01:48:36.389
Your comment was very your comment and what's been asked me to ask another question. One of the things that seemed to come out of this report was not taking into consideration the capacity that's already been utilised on the river, I.e. acknowledging that the Noosa River is a very busy waterway already relative to other waterways. Where in our recommendations do we. Is it in B that we raise concerns that the elements of. Does talk about it capacity to accommodate statistical growth but it doesn't talk about the element. The review of the current usage and the capacity of the river as it currently stands to accommodate that. Shaun Walsh 01:49:28.781
Is captured in recommendation B about raising concerns for a lack of regional approach and you know if we're looking at boating in the Noosa area we should also be looking at access to tin can bay as well as to Pumicestone Passage because they're destinations for longer periods and in our view the lack of a regional approach with this report because they're doing it simultaneously across all local governments across Queensland you know would have be quite an easy exercise to do rather than break it into just Noosa then Sunshine Coast and you know Brisbane so so that's where we get it I suppose the remit of their report boat was looking just looking at boat ramp facilities rather than capacity of the Noosa River to actually absorb more you know usage it wasn't the remit of their particular boat of their particular report that Joe Jurisevic 01:50:17.346
As far as work on boat ramps in the Noosa region has there been much in the way of upgrades in the latin in the recent past by MSQ? Ms Kim. Shaun Walsh 01:50:31.077
My recollection and Councillors may know that I actually did a similar investigation into upgrading boat ramp facilities in 2006 so for Council there has been no significant improvement since that date to actually provide and we've happened is what we've happened is we've had more usage of the informal facilities that marendal and also Hilton Esplanade at the lake Doonella bridge. Joe Jurisevic 01:50:55.563
In comparison to that would we have a comparison, I mean is that the situation in other boat ramp facilities or have other boat ramp facilities received significant works in recent years? Shaun Walsh 01:51:08.071
Across the State. Joe Jurisevic 01:51:10.775
Even in the southern region? Shaun Walsh 01:51:13.920
I can't answer that Councillor Jurisevic. Frank Wilkie 01:51:15.383
Yeah. Someone care to move the recommendation? I'm not writing a name. Move Councillor Finzel, seconder Joe. Councillor Finzel, would you speak to the motion? Unidentified Speaker 01:51:26.409
No, I think it's all been covered. Joe Jurisevic 01:51:30.123
Yeah. Thank no, I will. It was a bit tongue-in-cheek of me to ask that question of you, because I know from first-hand experience, having gone to impala, having gone to river heads it has and the like, there has been a significant amount of spending on some upgrades to major boat rent facilities and boat launching facilities and various facilities to access places like Fraser and those. I've seen some significant spend, significant upgrades. With our busy river system haven't had that equivalent spend. Makes me want to see, you know, the appropriate level of upgrades done. Some of the low-hanging fruit that we've identified that could facilitate better boat movements are those floating pontoons that we see at most of those other facilities and I look forward to seeing the State develop the simple things that can be delivered in the short-term and a bit more review with regard to parking facilities and some of their management. Of the challenges of the challenges that boat ramps present going forward. Thank you. Councillor Stockwell. Brian Stockwell 01:52:52.752
It's interesting that the item is called a recreational planning facility demand forecast study but the outcomes are actually a planning outcome. I really want to congratulate staff that who have done in the review and particularly to sections four and five of if the report. I can read first part of section four. The study uses statistics to determine demand and assumes that growth is unrestrained and will equally receive boating demand in the LGA in equal proportion to other water bodies. The study does not provide any assessment of the capacity or ability the Noosa River to absorb growth which is a flaw in the methodology. It is a huge gap in the thinking. To me it's really important that when we do talk to them that the staff are really confident saying that this Council does not plan like that. Is not the only state government process that is happening at the moment where the tail is firmly wagging the dog. Of growth is not demand management and that's what section 5 goes in. What the purpose of this study should be is how do we make safe and enjoyable recreational opportunities on the Noosa River for the voting public and then you plan again what's needed to achieve that. Now our staff come up have behind the scenes with some interesting concepts about how we might distribute boat parking, how we might integrate environmental repair with boating, parking and facilities. Now, the detailed draft is now confidential. I would hope by the time that it comes out in public that they're not silly enough to include concepts which include the filling of the Noosa River for cars. I mean, if I was getting that from a consultant, I would be having very, very strong words. So I think MSQ should be similarly saying, you've embarrassed us by putting that out in public. Because the Noosa River isn't going to be filled for car parking. Unless we have a very big change in politics at two levels of government. Anyway, I think it's really important that we reinforce the principle that in Noosa, we manage growth by planning for the true carrying capacity of our assets. This is very much linked to our Destination Management Plan. But also, we do that by using modern technology and modern demand management and price signals that ensure that. Imagination the most efficient and effective use of the available land space is achieved. And I think for us as a Council, we want to be looking at what facilities do we need to make better access. Our residents, like the concept of a resident-only grant at the end of Moorindil St, for example, versus how much we want to cater for peak demand. Like I was astonished to find that a visitor could come up and park their boat trailer in one of the car parks adjacent to a ramp for 24 hours or more. You know, we have to look at demand management. Control, so that we have appropriate time, appropriately located spaces. If you want to park a trailer for a long period, there should be opportunities further away from the river and access to and from by other means. So I think I appreciate the work done by staff and the recommendations and hopefully it gives them some level of support that at a political level we'd like to see those areas, particularly in section four and five, pursued. Frank Wilkie 01:56:52.091
Mayor Stewart, did you Clare Stewart 01:56:53.453
Want to say something? Frank Wilkie 01:56:55.555
Did you have a question, Karen? No, I'll speak to it. Clare Stewart 01:56:58.439
Thank you, Shaun, for the analysis of the report because the report is generic in nature and we're one of many councils in which it seems that maritime safety. Have Queensland, to we have that going blanket approach. So we know that one size does not fill, that we're all very different across our 77 local councils in Queensland. However, what we must focus on is that there is a need and a demand and that's clearly not been met. And as you said, we've had no upgrades or any changes since 2006 and certainly demand has increased since 2006, so 17 years ago. That's right, yes. So we know that we're under-resourced in regard to our boating facilities. So I think what we now do, and I appreciate. And you've highlighted what we can now do, feature on page seven of our S&O agenda, and we have to look at what we can achieve in the short, medium and long term. I think, as Councillor Lorentson said, the community are keen to know what can be done in the short-term, and I think you've highlighted that. So I think that doing something is better than doing nothing. And as I said, there are you know, we've got a long way to go in looking at what we can achieve with the funds we have available. I think, as Councillor Jurisevic said, you know, it's a shame that Noosa hasn't received their fair share of the funding in regard to other councils, and it's certainly something that I'm happy to advocate to the State government for, or any Councillors have to advocate for funding to the State government to receive that, because we are very much a. An outdoor water sports loving, whether it's stand-up paddle boards, whether it's non-motorised, whether it's motorised, our river is very much loved and used, and we need to ensure that we have the necessary facilities, not over demand, but we certainly need to ensure that we can cater for all our residents. Well, our residents is number one, just with whatever they do. So I think that your funding is always great when it's not coming from our ratepayers, and so that's something I'm certainly happy to advocate for. But thank you for, as I said, your detailed analysis, appreciate it thank any other Councillors? Karen Finzel 01:59:04.251
I just wanted to, yeah, firstly thank everyone. I think, just coming off what Mayor Clare said, in roles of advocacy, I think even though the report from the State has seen that it hasn't met us like Councillor Stockwell said on that real localised level about the limited air capacity, I think those gaps in the report and we feel that those areas that weren't addressed actually gives us as a Council really good opportunity to identify and focus on those areas that as a local government area that we want to see you know more recreational use and opportunities for our carrying capacity to be you know addressed funded. Funding to come from other levels. So I see this as a really good opportunity to actually help inform us with our local planning and management of the river and maybe that will help us inform our river plan or how we will move so I actually welcome the opportunity to really now give targeted advocacy for the areas that I see in the report from state that we feel don't actually manage that really localised area. Yeah. Area so yeah I think you can look at it as something we can really focus on moving forward to fill those gaps that we have identified and our recreational users at the river to move forward and give some positive outcomes through our local community through our planning. So thank you. Frank Wilkie 02:00:30.296
Councillor Lorentson. Amelia Lorentson 02:00:31.758
On page 16 the BMT report 2.3.2 outdated facilities a review of recreational facilities around Noosa indicates no significant increases to boat rank capacity in the last 30 years. So to the issue in front of us is not about interesting or growth. It's about addressing just immediate issues. It's about catching up. So I'm quite encouraged and excited by the recommendation and the report in front of us. I think there are real opportunities for us to catch up in those last 30 years. Noosaville Foreshore Master Plan and the initiation of planning processes with MSQ &T, MRT or upgrade facilities noted in the recommendation E. So to me, it's really catch up and we've got the opportunity. So anyone listening, this is really our first real step forward. Frank Wilkie 02:01:53.400
Karen, do you wish to close? Karen Finzel 02:01:56.605
Just again, thank you for all the work the staff's done and looking forward to future conversations and opportunity to advocate in this space. So thank you. Frank Wilkie 02:02:05.782
Good promotion ladies and gentlemen. That is yeah. Can we ask if we have a. Absolutely. By the way. Frank Wilkie 02:14:52.706
Just let us okay. Welcome back, everybody. We're up to item 6.1, which is a minor change to existing approval for material change use to increase the use area for a community use education type 3 adult and includes business use office type 3 veterinary situated at 88 A and 90 Goodchap Street, Noosaville. Welcome, Georgina. And welcome Patrick. Could you give us a bit of an overview please? Georgina 02:15:18.620
Yes, so I suppose we're all familiar with the site. We're on the corner of Goodchap Street and Eumundi-Noosa Road. The application in front of us today is for the purpose of oncology treatment which will include a purpose-built building. Is going to be located in the southeastern corner of the lot, so via Eumundi-Noosa Road frontage. The three main aspects of this application that's informed the assessment of our application, given us a bit of guidance, is in relation to car parking, an increase of GFA on the side, and infill of a pedestrian link, which is internal to the existing building, which is referred to as building A in the report that we have in front of us. So in terms of car parking, location the of the bunker will result in a removal, in removing 17 car parking spaces, and such spaces will be offset across the site. The applicant seeks to maintain a number of. Spaces previously approved under that prior approval, which is 369 spaces, so they've managed to incorporate that into the existing development layout as well as provide five additional spaces on the site. The application was referred to an external traffic consultant who has reviewed the application and agrees with the applicant with the maintaining the 369 car parking spaces. Rather than despite the increase of floor area sorry and this is given the nature that the use is not a high turnover and the bunker can only treat one person at a time. It is it to be noted that this is comparable to a recent approval that's been approved at Noosa Civic where weight was given to the extension with where it was approved for oncology treatment and a car parking relaxation was also provided then so this is somewhat comparable to the two in regard to the car parking arrangement on the site. In terms of the increase of floor area, you'll be noted in the report that we don't currently comply with one of the acceptable outcomes but in this instance, in this situation, the design of the building is considered reasonable and appropriate. There's also been some conditions imposed in relation to landscaping so we can increase and improve that on the site. And then thirdly. We have the applicant has proposed to infill a pedestrian link which is internal to building A and the purpose of that is to facilitate connection from the existing internal arrangement to the oncology bunker. It is to be noted that in this respect there was a comment made by a member of the public who operates in one of the businesses within building A and did have concerns in relation to the infill of the pedestrian link, however having a look at this site is believed there's still alternative routes of access, the pedestrian crossings remaining in this place it's getting realigned and there's also stairways from the lower level car parking space to go up to such a tenancy and I suppose for these reasons as well as contained in the report the minor change has been recommended for approval. Frank Wilkie 02:18:31.611
Thank you, Georgina. That's our recommendation. Questions? Joe Jurisevic 02:18:38.734
Yeah, I'm just trying to of the information here on the diagram. If I go to the, oh, which of the three downhills I've got here? The development plan has replied. And I go to page, figure to site plan and floor plan on figures two and three. I can see where the blue shaded area in figure three is the proposed building extension. That's the additional area. That's the, where it's proposed to be located on the Noosa, Cooroy side, which is probably Unidentified Speaker 02:19:19.981
Utilised lesser utilised because the frontages are all on the Goodchap street side. But I noticed in that traders lane, there are arrows indicating entry and exit to traders lane. Joe Jurisevic 02:19:35.500
Now my understanding is traders lane actually has a gate upon it. So is that going to be opened up as a result of this and access to traders lane? Unidentified Speaker 02:19:44.920
No, so the existing arrangement will so part of the prior approval there are some conditions that relate to the use of that area only for service vehicles and ambulance access. Joe Jurisevic 02:19:54.448
Okay, so that is just emergency access only or in certain circumstances access? Yes. I just saw those arrows from to them and was wondering whether that changed any of that frame. I didn't read anything, but those arrows made me question it. And so the figure in five perspective, which didn't just say anything other than perspective, that's what the bunker will essentially look like as a block addition. Exactly the way actually, where you see windows, the are actually facades to make it look like it's an incorporation and the block treatment is similar to the block treatment of the actual facade of the building, so to try and make it blend in. Okay, that's my understanding. There. I that was, I think that was the only relevant questions I had in that regard. Oh yeah, so the traffic flow now, the arrows indicating there on the site now indicate we've passed our traffic flow only in the, to go downstairs or all around along. There was no, my understanding is there is an underground, an undercroft or underground car park you know, in the, league, there was no proposal to, the reason I ask this is because we had a another development proposal with a bunker of this nature was to be in the car park or in the underground area. There's no, there was no thought to place it in the underground area. Was always off to the side as an addition. Patrick Murphy 02:21:23.346
That is correct. Noting that it complies with the setback requirements as well. Unidentified Speaker 02:21:28.313
As a result of that, it does comply with all the other setbacks. It does, that's correct. Frank Wilkie 02:21:31.537
You pre-empted where I was going with that. Thank you Patrick. That's it. Amelia Lorentson 02:21:36.724
A quick question. Just a quick question, Patrick. This has come through as a minor change. An additional building or an extension of a building 133 square metres, that's considered minor? Patrick Murphy 02:21:51.234
In the context of this overall development, where you've got one building in itself is over 3000 square metres of GFA, and the context of the whole site it is certainly. It is, thank you, that qualifies that. And it's a use that's consistent with the approval as well, it's not introducing a new use. Joe Jurisevic 02:22:08.355
I did have another question, but I there are three attachments that relates to it. I think it relates to the second one. Frank Wilkie 02:22:17.449
Just to clarify, George, the addition, because it's an oncology bunker, one patient at a time, the car parking requirement for 360-lane car parks is the you know, it was main well, Patrick Murphy 02:22:32.985
It was considered that the existing extended car parking is suitable for the whole site. So whilst this floor area would normally require an increase in car parking in this instance due to the nature of the use, and that's been reflected in the proposed so it's deemed the car Frank Wilkie 02:22:48.900
Parking that will be available on the site is adequate. That's correct. Do we have a motion before we cancel? Joe Jurisevic 02:22:59.236
Sorry, I've got another question. I'm just trying just to find the element that. The with regard to the planning schemes that currently stands, with regard to lots being 1,000 square metres, and this one had 3,000 square metres. I'm actually, I'm sorry. This was approved. There's something about the size of the lots, Patrick, and I'm trying to find it in the wording, around how large, under the planning scheme, how large a lot should be, and what was here was sort of three times that size. Patrick Murphy 02:23:31.007
So it relates to the gross floor area of a community, of a building. On a community facility I think Joe Jurisevic 02:23:37.254
I found the existing development exceeds 1,000 square metres of building A already having a total gross floor area greater than 3,000 square metres. The proposal seeks a further 133 square metres. If it already exceeds 1,000 square metres the having a total gross floor area of 3,000 square metres, how does a further addition-- Patrick Murphy 02:23:57.944
Yeah so when this was constructed, there was no requirement on gross floor area in the scheme, or site cover. So this current scheme now has a requirement that buildings don't exceed a gross floor area of 1,000 square metres. This building exceeds that requirement. Now, the calculation that's been done, if you go to that figure three that you referred to before, it's actually of all the tenancies, and if you look at that, you'll see that there is actually a break in the building in several sections, and when you actually look at this building, it does appear as multiple buildings. But notwithstanding, we have a building that is of 3,000 square metres, a significant size, and the additional 133 square metres is quite inconsequential in terms of the scale of the existing appearance of the building, and noting the form of the development they're proposing in terms of the scullion roof, the materials that are similar to the development, we consider it will be a suitable adjunct to the existing building. Joe Jurisevic 02:24:57.887
Way I'm reading this, the only reason for that limitation is because it's in the community facilities zone. That's correct. So if it was in another zone, like a commercial development, like Noosa Civic shopping centre, it's well over 1,000 square metres. That's correct. It doesn't have the same zone. That's correct. Okay, so it's because of the zone that's right. Patrick Murphy 02:25:20.308
And I think we need to be mindful of the types of uses that we sometimes put into these zonings that they actually do require a significant floor plate as well. So you do have some instances where 1,000 of metres may not well be suitable. Joe Jurisevic 02:25:30.518
Here's the element I'm trying to understand. How is this a community facilities zone building in a community facilities zone when it's a commercial building the way that something like a shopping centre or some sort of commercial precinct building would be. Patrick Murphy 02:25:50.040
Because when you look at the uses that are permitted that occur on this site we're talking about medical facilities. School, education, childcare, so it's certainly. So that's how that, thank you. Brian Stockwell 02:26:03.626
Just to follow up on that, I presume historically that it was deliberately zoned community uses so it wouldn't be able to go to the broader commercial use in that site and that was actually targeting to get more of these types of facilities. That is correct. I didn't recall it used to have a higher level of importance. Unknown 02:26:22.769
Thank you, that explains it. What's really important. Frank Wilkie 02:26:27.616
So I'm someone going to give him his can move the motion please. Moved. Councillor Jurisevic, seconded by Mayor Stewart. Joe Jurisevic 02:26:36.116
I don't really have a lot to say to it. I'm trying to understand the nuances of the development. Of the development, the might of change, the need clearly for these type of facilities the local community to provide additional assessment and treatment facilities. Medical conditions associated with this development, which has a number of medical facilitations within. I support. Thank you. Frank Wilkie 02:27:08.251
Much. Anybody else with a suspecting motion? Put to the vote those in favour. That's unanimous. Karen Finzel, Georgina. 6.2 is Noosa Biosphere Reserve Foundation annual report and operational plan. We have Kim Rawlings. Because Rebecca has just Kim Rawlings 02:27:49.122
Councillors, this report is the annual report from the Noosa Biosphere Reserve Foundation in accordance with the funding and partnership agreement. It outlines the achievements of the NBRF over the last 12 months. It provides their audited financial statements and it the achievements for the future budget for Council consideration and an indication of what their current priorities are for the next 12 months. So this report is in accordance with the requirements of the funding agreement and meets the requirements of reporting obligations. Their for your consideration. Frank Wilkie 02:28:33.491
And we will have the budget consultation feedback workshop tomorrow. Yes. And I imagine that's where you can thrash out funding requests such as this. That's right. Them on board feedback about the proposal. Kim Rawlings 02:28:47.177
Yeah, absolutely. The NBRF have put a particular figure in that they've requested of $180,000 annual support. In the draft budget, Council have allocated $125,000 or $120,000 support. So yes, there may be some feedback through that process in the consideration of the final budget. Frank Wilkie 02:29:07.588
Rebecca, is there anything else you want to add about what we're looking at here, please? Unidentified Speaker 02:29:12.592
As we outlined it, Rebecca 02:29:14.661
I think kim's outlined it quite well. So the financial report's been independently audited and the report's come back to say that the NBRF are in a stable financial position and that the financial report is sufficient and appropriate, complies with Australian accounting standards and complies with the requirements of our funding agreement, which is key for Council. Joe Jurisevic 02:29:43.055
Yeah. A little bit of a how bunny long does the funding agreement go over? It's a 4 year term. And are there KPIs in that funding agreement? Rebecca 02:29:52.188
For their reporting requirements, for an operational plan. Frank Wilkie 02:30:15.604
What? Right, any other questions, staff, Councillors, the NBRF academy has moved the motion for the report. Moved by Councillor Lorentson, seconded by Councillor Jurisevic. Councillor Lorentson, you have to speak to me. Amelia Lorentson 02:30:31.541
Yeah, I'll just say that the partnership shows our commitment as a Council in supporting organisations and people committed to our goals which conserving and protecting our natural and built environment. I would also like to note and thank the volunteer boards for commitment to their biosphere but also note their in-kind contribution and that's noted in the report. As annually exceeding three hundred and ninety thousand dollars and I think they gave themselves a value of about two hundred dollars per hour so thank you. That provides considerable value. Go back to the NBRF and also to Noosa Shire Council. Frank Wilkie 02:31:26.352
Councillor Lorentson, anybody else wish to speak? Tom? Tom Wegener 02:31:31.367
Well, I'll just speak as a Director. Like I'd just to like to say that the newsflash the Biosphere Reserve Foundation is evolving. And in the background, as Councillor Stockwell has said, that there's movement with the biosphere, perhaps sharing resources with NYCHA and other groups. And this whole concept of informing. Helping, assisting Council with the public face with projects out there is going forward with the Biosphere Reserve Foundation. And it's, actually been on a really nice, consistent track going forward for quite some time. Frank Wilkie 02:32:11.976
I suppose we should speak for Councillor Lorentson and Councillor Finzel. Karen Finzel 02:32:15.214
Yeah, I just, and I guess we'll have opportunity to talk about it like at the workshop tomorrow. I did just one, I flagged the 68%. Of contract for support staff on page 223 I just wonder like this seemed a significant amount to me. I'm not a business expert, but Unidentified Speaker 02:32:41.500
Anyway, I guess we discuss that further in terms of percentage of expenditure going back to support staff. Kim Rawlings 02:32:50.915
We provide a funding amount on an annual basis. It's not specified in the funding agreement what the amount is. That's with and decided by Council on an annual basis. But what it does say is that we'll provide support for both operational needs to support the organisation and then project funding. Amount Council provides and an then the NBRF determines how they spent that, whether it's spent on operational administrative support or whether it's spent on projects. We don't specify what the percentage is, it's the NBRF's decision how that's done. Frank Wilkie 02:33:29.982
Joe, Joe Jurisevic 02:33:30.702
I'd like to congratulate the NBRF on their achievement today. Achievements today, I think the report indicates a number of well-structured and well thought out projects that they've been undertaking and supporting, particularly with regard to koala conservation, blossom plants, and including a koala vaccine trial, if I'm correct. They are incorporating opportunities for students to be involved in operations here. They are generating one of the things that we were talked about is the opportunities for external funding opportunities coming in and they are certainly displaying an opportunity of external funds coming into the organisation to help facilitate this, the search for grants and the like. And I think that the results and the projects that went out. They've been undertaking have been well worthwhile. The return on investment in most of these projects from three to seven to one in some regards is a phenomenal return for a community based organisation and the science that they incorporate in all of their projects and deliveries. Is commensurate. Frank Wilkie 02:34:56.766
Brian. Brian Stockwell 02:34:58.572
Yes, the reports are very valuable statement of what's happened over the last year. I think sustainability forums are driving, I suppose, this organisation in probably a different, more defined role than what perhaps was envisaged back in the 2014-2016 Council. So I think what these documents and review that's identified. That identifies the four strategic objectives of the current board members, which includes inspiring positive behaviour change, of leveraging the brand to attract purpose-led collaboration and partnerships, and the thing that we saw in those projects is that role in science brokerage, like global government's not great about finding innovative solutions to real world problems, but if we work well with the biosphere board, their links and their partnerships with the university and other researchers can help solve some of those problems one because of the other strategic objectives, number one, is to make sure that Noosa maintains its UNESCO biosphere reserve status. That's not a given. Every ten years we have to prove we're doing the right managing it and yes this is a demonstration of a sustainable community where people and nature are in the right balance and that we live in a great place and all the little critters and fauna also enjoy living here. Litigate. Frank Wilkie 02:36:20.754
Okay. I'd just do you wish to close? Amelia Lorentson 02:36:24.617
Yeah, I'd just like to add that I have taken part in quite a few of the symposiums and opportunities at the NBREF including the marine symposium. The SHARP program, Rodriguez, PhD on ascertaining the cultural, social value of our beaches, spoken to JD about wetlands, attended the sustainability forum. So I really speak from someone who's actually been part of the biosphere. And I think that's the opportunity it provides, not just to myself as a Councillor, but to also for all the residents. It's our opportunity to be stakeholder in conservation efforts. So I again, just take the opportunity to thank the NBRE, the volunteers and that brain trust, you know, again, sustainable communities work not in silo, it's not just Council, it's these environmental community groups that are helping us achieve our goals. That's all. Frank Wilkie 02:37:41.980
Motion goes in thank you, and Kim. Thanks Kim. Thank you Kim. Next up we have encouragement policy and organisational procedures. Again we have Mel and Rebecca and we have some COIs. Larry Sengstock 02:38:07.528
Can I speak first? Yes. We've got some legal advice this morning from King & Co that the draft policy does not constitute a planning scheme even though it's Shire-wide. Because it's not a planning scheme, it does not. So just so everyone's aware. Therefore, it does not come under the ambit of the ordinary business matter exemption contained in section 150 EF1B of the Local Government Act 2009. Just so that's. Essentially the reason why there are a number of CLIs on this particular. But it is a policy, not a planning scheme, so therefore it doesn't. It's not exempt from conflict of interest. Okay. Thank you. Frank Wilkie 02:38:50.126
Councillor Lorentson. Amelia Lorentson 02:38:51.327
I, Councillor. LAWRENCE, the inform meeting that in considering the encroachment policy and managing any perceived conflict of interest, members of my family have had encroachments in the past and there may be encroachments in public health that I am not fully aware of. To manage any perceived conflict of interest in relation to the matters, I believe it is fitting to declare a conflict of interest in relation to the consideration of this policy and as exercise an abundance of caution. I also note the legal advice received this morning from King & Co that the draft policy does not constitute a planning scheme as defined and therefore does not come within the ambit of the ordinary business matter exemption contained in section 150EF1B of the Local Government Act. I will now leave the room and participate in the discussion. Frank Wilkie 02:39:47.220
Cllr Finzel: Karen Finzel 02:39:49.764
I, Councillor Finzel, inform the meeting that I declare of a conflict of interest in this matter, as of March 2020, Mr Peter Butt, who I believe is an executive member of the Eastern Beaches Protection Association, who are submitters in eastern the beaches protection management plan, which addresses management issues relevant to encroachments. Peter buck donated $1,666.66 to my 2020 election. The campaign, I was one of three candidates that were asked to work now as Future Noosa, which is no longer an entity. As a result of my conflict of interest, I am now in the meeting room of the eastern city and voter department. Thank you, Frank Wilkie 02:40:26.797
Councillor Finzel. Thank you. I would like to declare what potential. I'll make that a declarable conflict of interest for item 6.3, Shire walsh's approach to this policy. In early 2020, I received an electrical donation $750 from Susan Francis. Is the partner of Barry Cotterell. Is the president of the british and community association, the PBCA has made submissions requesting that the Council address illegal encroachments. Please it take it up do it it's job, just address illegal encroachments. I, nor the PBCA, stand to gain personal materials for the introduction of the Shire-wide policy. However, I make this declaration out of an abundance of portion, given the scope and interpretation of conflicts of interest rulings. I believe I can make an impartial decision in the public interest in this matter. I leave it to the meeting to determine whether I stay in the meeting room. Castles, this is similar to the declaration made about the eastern beaches foreshore management plan not being ordinary Council business. I'm going to appoint him. Larry Sengstock 02:41:36.345
Oh, it's up to the. So, it's Chair chain now. Yeah. We get down to two. The appointing is chain. Chair. Tom Wegener 02:41:43.827
I nominate Joe as Chair. Unidentified Speaker 02:41:46.711
I'll say that. Unidentified Speaker 02:41:53.800
Hold it, yeah. David. All in favour? Do you have a declaration? Are you going to vote yourself? I'll support, yes. Joe Jurisevic 02:42:01.408
Yes, I'm just reading through the declaration. Sorry, I'm trying to get an understanding. Yeah, all right. Council, do we have any questions for Councillor Wilkie in this regard? Unidentified Speaker 02:42:10.997
Does anybody like to make a resolution in this? I'll speak to it. Councillor Wilkie, I'm going to stick to what I've always done, and I think I voted for you to go outside the room and invite you for caution in the Eastern Beaches so I can maintain my continuality in that. And you're moving that Councillor Wilkie would leave the room? Yes, I will. Won't. Yes. But thank you I'm normally just going to. Joe Jurisevic 02:42:33.232
That's all right. That's what you're normally. Just getting clarifying what you are. What the resolution that you're moving is. Do I have a seconder? Tom Wegener 02:42:42.203
I'll second for the purpose of debate. Councillor Wegener? Frank Wilkie 02:42:44.646
Councillor Stewart? Clare Stewart 02:42:45.367
Do you wish to. Did you have a reason? I was just. I was involved in the meeting, Mr Chair, of my position. Not necessarily. So you're not moving the resolution? No, I wasn't moving it. That would be. My misunderstanding, I thought you were moving the resolution. No, because the resolution is that Wilkie. No, Councillor I'm not moving it because it was originally that he participate. Joe Jurisevic 02:43:07.430
So disregard that. I misunderstood that Councillor Stewart was moving the resolution. No, I was just. Not declaring a position. I was just. Pretty formal position. OK. Councillor Wilkie out of. OK. What we've got at the moment is an opportunity to ask questions. To move a resolution as regards to Councillor Wilkie's standing in this matter. Do any of the Councillors have a position with regard to whether Councillor Wilkie should stay or go? And prepared to move a resolution in that regard? Tom Wegener 02:43:33.495
I'll move that. Councillor Wilkie stays in the room. Joe Jurisevic 02:43:37.359
So, we'll note that Council. Note the declarable public interest by Councillor Wilkie determines in the public interest that Councillor Wilkie participates and votes on this matter because Council believes that neither Councillor Wilkie nor the PBCA. Let me just correct the wording there. Councillor Wilkie nor the PBCA stand to gain personal returnees from the introduction of this Shire-wide policy and therefore a reasonable person would trust that the final decision is made in the public interest. Is that what you're moving, Councillor Wilkie? Yeah, exactly. Do I have a seconder? Goodnight. You can't? I You can't? Oh, 'cause you've got a declarable conflict. Okay, well, I'll second it. Councillor Wegener, do you wish to speak to it? Tom Wegener 02:44:18.383
Yeah, again, you missed my wonderful elocution and then, what is it? Speaking lyrically? No, what is it that you love to say? Anyway, that it's important that we have people involved in the community here and it shouldn't be stifling. Effect on our ability to go out and do things within the community and be, you know, help community groups. So we don't want to self-censure ourselves by always leaving the room. We want to work with them but declare the conflict of interest. Joe Jurisevic 02:44:50.118
I'm going to say. Waxing lyrical. I'm that to be consistent with what we've iterated in the past and the position we've had throughout the meeting today, that I'll support this element of the resolution. So I do agree that. On it. The PBCA stand to have any material gain through this. I understand that many groups were given the opportunity to submit towards the policy and have positions in this regard to elements of encroachment that I think many in the community are doing. I'm prepared to support Councillor Wilkie's statement at the meeting. Does anyone want to say anything? Clare Stewart 02:45:40.540
While maintaining consistency, but also I note that Councillor Finzel left on the basis that someone who supported her through the campaign. A monetary donation and also sits on the executive and was involved in this, on that basis she left the room, so I don't see too much, I don't see anything different between that and Councillor Wilkie, so that's why, and also based on consistency. Unidentified Speaker 02:46:01.974
Insistency in previous decisions I've made I think it prudent in this instance that Councillor Wilkie remove himself from the room. Unidentified Speaker 02:46:16.700
I've got nothing further to add, Councillor Wilkie, to close. We'll put it to the vote. All in favour? Against? Motions carried, two to one. Given that Councillor Wilkie is permitted to stay in the room, I would assume that Councillor Wilkie will resume the Chair. Frank Wilkie 02:46:39.539
If I can clarify the difference between PBCA and EPA is that EPA members do stand to gain or lose materially or personally as a result of an encroachment's policy. PBCA members do not. Okay. Councillor Stockwell. Brian Stockwell 02:47:00.228
I too wish to declare that I can take out the potential, not using the because there's a few changes, wasn't there? Oh, we'll get it together. I'd like to declare I can declare we'll accomplish the interests of item 6.3 of the Shire-wide encroachment's policy. In early 2020, I received an electoral donation of $500,000 from Susan Francis. Is the partner of Barry cotterill. Is the president of the Peregian Beach community association. Has made submissions requesting Council address illegal encroachments. Neither I nor PBCA stand to gain personally or materially through the introduction of the Shire-wide policy, however, make this declaration out of an abundance of caution given the possible scope and interpretation of the conflict of interest rulings. I believe I can make an impartial decision in the public interest in this matter and leave it to the meeting to determine whether I stay in the meeting room. Frank Wilkie 02:47:57.689
I'm not going to vote on this, mate. It's my work Chair, so I'm going to need someone to. Clare Stewart 02:48:01.569
I'll move. Frank Wilkie 02:48:02.004
In the Yeah Clare Stewart 02:48:02.612
I. Past I will do what I always do and that's remain consistent and I have moved that Councillor Stockwell sorry, Linda, that box is in the way. Thank you. That Councillor knightley declare a conflict of interest by Councillor Stockwell and determine that it is in the public interest that Councillor Stockwell participates and votes on this matter because Council believes that Unidentified Speaker 02:48:22.092
Councillor Stockwell. Neither Councillor Stockwell nor the PBCA stand together personally and materially through the introduction of the Shire-wide policy and therefore a reasonable person would trust to find decisions made in the public interest. So seconded. By Councillor Jurisevic. Ms Stewart? No, this is what I mean. I have. Always voted in this way previously, so as I said, to maintain consistency, I will continue on with that. Joe Jurisevic 02:48:48.910
In a similar vein, I do not see that the community group stand to gain personal materials through the introduction of Shire-wide policy and. Be consistent with the way that we have addressed this matter of conflict in the past, I'm happy to support Councillor Stockwell remaining in the thoreau. Room. Tom Wegener 02:49:07.416
That's all I have for you, Mr speaker. To. Just on the policy- I side of it, it's. A good it's very good for Noosa to have experts such as Councillor Stockwell in the room to discuss these issues that he knows probably more about than the rest of us. Frank Wilkie 02:49:25.357
Yeah. That's unanimous. Councillor Stockwell and motion. Councillor Wilkie do not vote. Right. Is that it? What's that? It? Well, welcome. And care to give us an overview of. What we're looking at today, please, with this shy white encroachments policy. Mel 02:49:49.624
Okay, so the encroachments policy was. Has got quite a bit of background in the CHAP also and the Environment Strategy and one of the directions was that the coastal management plan actually included an encroachments policy. Now in the first Councillor workshop that we had at the beginning of last year, it became really clear that it was a Shire-wide issue that needed to escape from the confines of the coastal management plan. And that's what we've got here now. We've got a Shire-wide policy that applies to all Council managed land, not just bush land. And I guess the real opportunity here is for us to work with the pieces of Council land that are in our. Neighbourhoods. So this is the bit of bush land out the back of your house. This is the trees that you walk under when you go to school. This is the space out the front of your house where the services, the public services are delivered to your house, be it Council lighting, being able to move through the community, being able to talk to your neighbours and I guess that's why it's so important. Also we've had quite a bit of community input asking for us to better manage our encroachments in our Council managed land. Bushland has been quite a focus for quite a few of these groups but we're also getting a lot of requests to deal with issues in our road reserves. We did a little bit of work around how many of these matters we're receiving and we're receiving at least a hundred every year in many cases we're having to deal with those situations again and because they're not being neatly resolved community so we've also had a lot of requests from our Council officers they want us really strong frame a firm framework that allows them to deal consistently with these issues that it matter what kind of encroachment it is it doesn't matter who's doing the encroachment it doesn't particularly matter where it is if it's having that level of community impact or on the environment if it's hindering our ability to achieve some of our strategic outcomes that's what should be the driver around what we're doing so we've created a bit of a risk assessment framework that allows us to do that assessment and that's what we've got here it's been broken into two sections the policies says what we're trying to achieve and then the procedures actually break it down into the different types of Council managed land to describe how we're going to achieve those outcomes and I guess the biggest thing is that we actually if these encroachments are in the way of achieving these outcomes achieving these community or environmental outcomes that we do have a recovery process in place as I well and that also ties in with the other aspect of this is that the implementation of the plan particularly the recovery is funded by Council that's been a major hindrance in the past every bit of bushland is different it needs a site specific approach to how we just haven't had the capacity to provide that level of input back into the enforcement process and that's part of what we've done here is actually having somebody that specialises in that gives that framework yeah it back a little? And yeah and this is while it's a new policy it's not actually we're not actually giving us power giving ourselves powers that we didn't already have it's all under local law for which is roads reserves and other Council managed land and assets and it helps manage protect the values of those facilities in those areas by managing access and by restricting the kinds of activities that the community can take in those areas typically that's driving vehicles in areas outside of those designated for it say the constructed portions of roads car parks that kind of thing and also the type of impacts that can cause problems typically vegetation damage any kind of improvements or encroachments that kind of thing and yeah that's where we are with the framework Frank Wilkie 02:54:35.056
And you're proposing an educated approach as well? Mel 02:54:37.436
Oh yes very much so that's very much the first step in all of this is actually giving people a better understanding of how they can be a good bushland neighbour it ties in with the urban greening program which is the community mediated plan. Planting of verges it gives a really firm framework to how what kind of planting is acceptable in those verges and I guess that community education and that two-way communication will be really important it's been found to help change people's approaches to the bit of bushland out behind their place but we're also finding that our Council officers are already having these conversations but they're finding that they're not getting the outcomes that they need without that sort of extra backup that the policy and the procedures will provide Frank Wilkie 02:55:36.740
Could you just talk a bit about the risk matrix not going to, just because someone has a weed on their footpath or doesn't know there's going to be action, it's very much a risk-based, educated approach. Mel 02:55:49.679
Yeah so we've developed a risk assessment matrix looking at all of the types of impacts that you can have on Council managed land so where are we right up so the first one is health and safe people and animals um so if it has negligible or low risk of injury to people using the space, it will be in that area but particularly with health and safety risks if it goes into the high or the medium in that capacity it will be something that you have to act on also looking at size and extent so we have different sizes and extents in the different types that we've got there so we've got roads parks and Council managed bushland and so basically we're going in bushland if it extends outside of the fire risk management measure in that specific location it's regarded as medium or high risk bushfire risk management and access one of the major considerations that we've got for encroachments into bushland is that it complicates our management access in a lot of cases it can be the bridging fuel between the back of the house and into the garden and the bushland so that's making sure that we incorporate the fire management into any of our recovery procedures environmental harm while this is probably most obvious in bushland areas it is also a consideration in our other forms of bushland other forms of Council managed land so say we've got erosion in a road reserve that drains you know everywhere's in a catchment basically and also vegetation community amenity and enjoyment and that it will be particularly important when it comes to a lot of our road reserves makes making makes such a big impact on noosa's liveability how our communities look and that will be a consideration in that and yeah and then if it impacts on the public service of the nearby private property now each one of these will be assessed with a score from one for low to three for high and if it gets above a certain level it will be regarded as a medium or a high thing and will trigger requirements if it's a low it may not be need to dealt be with. Joe Jurisevic 02:58:27.975
One of the challenges that faced nearby Council was people planting fruit trees and taking over the verge out front of their place. Does this policy help us deal with the challenges that presents? Mel 02:58:52.804
One of the big problems that they had down there was that a lot of the public service element of the road reserve wasn't maintained so there wasn't that through passage and things like that. Just or off-pedestrian, just passage and somewhere to put the bins, you know, that kind of thing. This does allow for productive gardens and perhaps fruit trees if they're under two metres high, but we still need to maintain that function, that public service function, and also the amenity. Joe Jurisevic 02:59:25.344
What do you say, public services? You're referring to the hard infrastructure or the infrastructure that runs through a person's property or down an easement or the like? Mel 02:59:35.799
No, no, I'm talking about being a pedestrian can walk along the edge of the road without. Yeah, that 1.5 will still be maintained. So it needs to meet all the other criteria of yeah, it's just, it's got a productive element. And I guess the other thing there too is that we've highlighted that they don't have exclusive use of the area and they don't have exclusive use of the produce either. Joe Jurisevic 03:00:08.316
Yeah. Great, that's one. Two, I noticed the concept, I think Councillor Wilkie alluded to it, that education was at the forefront of this and I noticed the good neighbour concept there. Now that applies, I'm assuming that applies both ways, not just to the uh to the um but also to the Council in this regard, with to what its responsibilities are in maintaining fire trails and the like in reserves, I think? Yes, very much so. Thank and so that so going forward this will help guide um the elements of maintenance the Council has to undertake going forward perhaps where some of the maintenance hasn't been undertaken. Mel 03:00:54.962
Yeah and I guess the other thing too is to highlight that um the encroachments um enforcement won't outstrip the potential that we have for recovery so the speed of the rollout for this will be dictated by how much recovery capacity we have um so we're not going to select go in and take out an encroachment and then just leave it to go to whatever that it is actually becomes an actively managed um revegetation. Or regeneration or whatever is needed to get that back into good condition and to also highlight that we will be retaining whatever fire management mitigation measure is needed in that location we won't be taking it up to the back fence if you know, if we won't be increasing people's fire risk I guess if possible Joe Jurisevic 03:01:52.854
If the product of principal element here is that if any culture is noted it's more otherwise pointing out something in the first instance all that's required sort of you might not be aware but this is actually not permitted and the person might go I just wasn't aware. In a lot of cases. Simple fix. Mel 03:02:10.819
In a lot of cases they haven't even thought about what that bit of bushland is and what happening out there. Unidentified Speaker 03:02:16.975
Yeah that's right. Frank Wilkie 03:02:22.202
I'll take it. Seconded by Councillor Jurisevic. Moved by Councillor Stockwell. Brian. Brian Stockwell 03:02:29.417
This is a big tick in terms of a long-term very annoying problem in this Council. So one of the first two years of me being on I started to get community groups complaining about encroachments and how that impacts on their ability to take foreshores. We know that one of the things that a policy does is makes consistency across the whole of our organisation. And it's not telling anyone anything they don't know, but in the absence of this moved by Councillor Stockwell. Moved by addressed. You know, but, and also I think the risk assessment approach is really valuable now. It's taken a bit longer to get to this point than I would have liked. I could have put in a budget bid four years ago, five years ago. But what we've now got is good. The risk assessment approach talk the and criteria are really useful to both guide staff. But if you are a person that has got an encroachment, it should also guide you. Shouldn't wait for a Council staff member to come knocking on the door. You should say, oh, okay. I'm high risk. I'm medium risk. I need to do something about it. And then it also will give them a list of identified preferred species. So it's a really good list of native species that are suitable for our Shire that people can look at. We've had the discussion section about vegetable and productive gardens on the road verges. That's a great discussion to have. It was one the Council has brought up. I won't say that we had to convince staff, but we certainly made the decision. Made it clear that we supported, you know, and now the policy, now the procedures say Council supports vegetable and productive gardens on road verges that are well maintained, well and consistently maintained, are of neat appearance, meet all the requirements that applied apply to a private gardens and landscaping and road verges, and can be picked by children on the way home. No, the last one's mine. But it's not a big thing in our Shire at the moment, in other areas it's bigger, where there's not a lot of space, but it is something that if it's not native, it should be productive. And to me that's a big one. We also know there's been a lot of calls for compliance action, so we started the Noosa River Stakeholder Advisory Committee and the first thing they came to consensus on was the need to look at encroachments on the river and particularly quite a lot that are in the Frying Pan area. And so this policy and procedures give us a framework to address that. I'm not going into any great detail but of course the eastern beaches are going to be a strong place because the draft coastal management plan and the audit done with that identified that 90% of properties along the eastern beaches some form of encroachment that's massive and that's you know we have to start in the highest risk areas and that's what this policy and procedures will do it will guide staff will make it really clear to individuals who of them, some a lot of those encroachments probably existed before the current people own the block of land or the house and so it will give them a clear indication what's acceptable what's not and as I said as Councillor Wilkie has clear to point out our approach is first to make sure people understand what the policy says seek their voluntary compliance and use what we already have in existence under local law for as the enforcement mechanism if needed Clare Stewart 03:06:20.721
Thank question that's you true here a few thank you very much the 90% of us this wasn't my question but I will follow it up now the 90% stat that the Council allotted to encroachments along eastern beaches. Do we know if that's legal or illegal? Do we know the breakdown of that? And do we have confirmation that it is 90%? It's more than 90% of the areas that we've mapped so far. Along the eastern beaches? Mel 03:06:47.996
Yeah, along the eastern beaches. That being said, that's fairly similar to other areas, we just haven't done that very precise breakdown yet because it's backed up by past condition mapping. We don't define encroachments as illegal or all legal it's just an encroachment is going over the boundary from one block of land into another block of land if you know what I mean and that's what we're looking at Clare Stewart 03:07:23.118
They will be detained then I'm not just saying illegal yeah well basically Mel 03:07:26.676
So they yeah well basically yeah but that's we don't we're not using that term we're just saying encroachments basically um yeah and that's what it is it's extending your use into another person's land or you know extending with a building or a garden or whatever and 90% yeah it's I was really surprised I work in these spaces and I knew that there was a lot but when I actually went out and did the counting I was really surprised Clare Stewart 03:07:57.598
A few more questions um so this is a whole of Shire yes policy it's not deemed to be in one particular area that's correct yeah yeah and it's um from what we've been told this is really not and I think you said it we're not um getting any more new powers so to speak this is already things are being implemented across our organisation by various different parts of our organisers or various different parts of the organisation and consolidating it into one organisation into one policy Rebecca 03:08:29.499
Yes so this gives us a little bit more policy yes so this gives us a little bit more guidance on how to take a consistent approach also best to prioritise the encroachment prioritise. Activities that we're and also how doing in terms of compliance that you know with the level of encroachments that there are out there no would be able to get to each and all of them and nor would they wish to staff would be able and all of them and nor would they wish to that risk matrix is really important for that to be able to have a look at the ones that are causing the most and impact that's what the community is calling us to do is to take a more active approach in managing those so they don't continue to proliferate but it's not going after the small Fry by any means. It's being able to understand how do we apply the existing powers that are in the local law in a clear and consistent way and being able to resource that within Council. Clare Stewart 03:09:25.490
It's big justification for the encroachment policy has been the fact that it can pose a harm to people's safety. Encroachments can be across fire breaks, fire trails, fire access so I imagine is that the area that's going to be first targeted, those that pose the most risk and safety to our community? Rebecca 03:09:44.535
Yeah forefront that's first and foremost in the risk matrix is safety being the first criteria where it does impede the ability for fire access personnel of vehicles to be able to get through the back within fire break areas behind properties that we do have instances of where we have private gardens that go into those areas fencing hedges that make it really difficult to be able to get that important access through so yeah it's definitely a priority thank you Frank Wilkie 03:10:20.117
Okay, Councillor Wegener. Tom Wegener 03:10:22.803
It seems that you've seen the matrix used in the environment area before for the top nine and so for the animals but this is going to be an evolving matrix it seems because as you make decisions and make a call give it a particular encroachment a number saying well it's a low medium or high priority but then you'll actually be able to reflect on that and then in the future and say well this is what we did there this is you know just down the street we're going to do the same thing here so there's going to be sort of a stare decisis or a continuation of that what is it um started you know started decisis it's like an iterative process yeah but it's when you did the same decision that kind of has standing for the next decision precedent that's the word getting old. Uh so yeah so the precedent like you will be that the matrix be used as a precedent moving forward and evolving our um our strategy and our enforcement of encroachments Mel 03:11:29.080
It gives it will be used like that I feel um it does give a really firm framework to document your decision making process um to actually look at all of these aspects that may not be immediately obvious um to everybody who's involved in this process um and yeah it will give you that framework like if saying that and I guess the other thing it will do if you're seeing a lot of this similar type of um impact coming through that you can actually do a bit of education specific to that but um yeah I agree that it will create precedence hopefully. Tom Wegener 03:12:07.361
Yeah. I'll speak to it I think this is our um most interesting and complex policy that has come to us so far and the reason is it affects everybody has encroachments everybody's land in front of their house there is a road reserve or wherever every park every we're always on public land and there's always encroachments on public land so it's a really to and fro but it affects everybody on a daily basis basically so it's enormously important and I think it's very good that you're bringing a language to this the matrix because it gives measurements and parameters to be able to discuss the encroachments and bringing a way of talking about these things which and measuring them and measuring the importance it's really far-reaching and it brings the goal is certainty and clarity in what people are doing and I think that with the veggies that we've brought up it gives you very consistent you know ideas to say oh there's the policy I can read this it's clear I can put my veggie patch in there providing people can still walk past I think it does that and so I think it'll make life easier for a lot of people that want to do stuff on the verge on public land what can they keep do what good can't they do it's fantastic it's so luck good with the carrying it through it's gonna take a big budget and a lot of work but congratulations for taking this step forward Joe Jurisevic 03:13:29.331
Thank you plan, providing education, awareness and community education materials to be developed that's a large part of the community understanding what is public land and what public land is there for we all have an element of public land in front of their house not everybody encroaches on it everybody is responsible for maintaining an element of it and mowing their front bird to have some shade trees on the front the things along those lines that the Council determine the nature of so the great part of this policy is not what you can't do it also incorporates what you can do so it's not just about big stick really facilitating the understanding what public land is the value of public land and the need to keep a clear way so that people can walk safely down. We don't have footpaths everywhere and not everybody wants to walk on the road. So if you can walk safely down the grass, nature strip or refuge or whatever you want to call it, we've gone on a nature strip, we don't use that term here in Queensland that much. Don't hear it utilised anywhere in the country. But it's to understand the elements of it. Fire trails in particular, you know, I a property not far from where I live, continue their back fence. Right across the fire trail. And it's important for them to understand that, sorry, this is a fire access trail. You may abut the reserve, but that part of the reserve is the fire trail. And in the event of an emergency, you're going to be the one screaming, saying, "Hey! " The fire's coming my way! " You can't get a fire tracking, you know? If we can't explain that as clearly and articulate the reasons why those fire trails are so important, so that vehicles can defend property and life when required. So I think this is a great, way forward. I said, I think it's important that we have that. I said, I think it's, other councils have been challenged by elements such as street trees and that on, street, foods and the like. This helps guide anybody that's interested in undertaking that in the ways and means that they can approach Council to facilitate that. If they so desire. But the levels of encroachments where particularly fire trails are impacted and gardens are extended into internal areas and things, I think are things that are important to explain and understand and to have a job with going forward for this community as a whole. Frank Wilkie 03:16:12.799
Congratulations getting on this policy this far. I think it vastly improves the way Council engage with the engage with you. And harness the goodwill in the community. Currently, as the Mayor said, we have a local law which basically criminalises any form of encroachment, any form of interference with vegetation or a public road reserve or a nature strip is basically not permitted under the local law. But we know that there are very many good intentioned people in community who this take pride in their. What they put on their nature. On their footpath, for example, who want to help manage the bushland areas at the rear of their properties, want to help maintain the fire access trails. I see this policy as a way of providing guidance to staff to enable them to take an educated approach to assist the good little people in our community who are wanting to contribute and help manage these public spaces, and also take a risk-based approach to the encroachments that are posing a risk. It won't have, hopefully, won't have local laws, officers attending areas where the issues are very, very minor, posing very little risk to anyone, and are basically the subject of. Some other sort of dispute. It's written with the right intentions and outcomes in mind, which recognises the goodwill that's in goodwill that's in the community. It's only a very small percentage of instances. Where there's bad faith and resistance, but I think that amara provides the opportunity to work with each and everybody who has some form of encouragement, like we all do. So congratulations on this piece of work. Thank you. Can I speak to you? God, I missed you. I didn't make it. I'm just cancelling this. Brian. And Jo. Has everyone else spoken to it? Except you and then Jo has. Jo hasn't spoken to it. I will support this. Unidentified Speaker 03:18:49.054
This is a Shire-wide policy. I think that's really important to note, Shire-wide. Clare Stewart 03:18:54.520
And certainly I. Draw attention to as Councillor Jurisevic said and Councillor Wilkie this is an education awareness and communication policy it's not necessarily a big stick I support this because we were told that we have had of complaints coming in and some very clearly around safety Unidentified Speaker 03:19:19.952
And about access to fire trails about people being unsafe feeling unsafe or not being able to get in and out of their properties because of the encroachments and that is something that certainly needs to be addressed and I think it's policy that isn't as you said that we are not necessarily garnishing a whole lot of new powers we are bringing together a whole lot of policies that have been across various Clare Stewart 03:19:46.962
Areas of our organisation consolidating into the one which is important and the streamlines process and it gives certainty and clarity the organisation and to Council staff and that's a good thing and it gives certainty and clarity to our community which is also very important so I will support this. Unidentified Speaker 03:20:06.872
Can I stop by Mr kloos? Brian Stockwell 03:20:09.225
Oh yeah I will. I think it's really good to clarify what it is and what it isn't. I think, I know he didn't mean it in the legal sense of the word but you're not a criminal if you break a local law, these are more misdemeanours in most cases. We can't send you to jail for planting the wrong tree on your footpath. But it puts it in the right context and yes it does talk about encroachment policy and having a response that's commensurate with the level of risk to the community in terms of safety, e.g. bushfires, but also in terms of the level of risk to our assets, our natural assets, the things that people enjoy so much about living here and visiting here, is also consideration of that. And there's one thing that it also discriminates on which hasn't been talked about, it defines what a new encroachment is. And the process for dealing with new encroachments is different to the historical ones. So it's quite clear in this policy, if you've done it over the last 12 months, that you're going to in there's be a different step-wise process for you. It's not going to be if I go out and do a new one single forgiveness rather than commission. It's going to be the new encroachments, we do have what the community asked for when we had our representative presentations last year, is more of a zero tolerance approach. Frank Wilkie 03:21:32.326
Thank you, I'll put the motion those in favour. That is unanimous. Thank you Noosa. Now the Councillors can come back in the room and do that. Thank you, that's fine. Welcome, Kyrone, hello. Chelsea is relatively new to the waste department. I thought it would be worthwhile her sitting through the experience? The old EPS thermal compaction, this must be the tenth one we've had, isn't it? There's been a few. I've got a very short. Contract, the It's just a contract, yeah. Are we. Do I start, or. We're waiting for the audience to return. So we're talking about a contract on CN00338, supply, installation, commissioning and maintenance of an EPS thermal unit which a polystyrene thermal compaction unit. The report's written by waste project manager, Chelsea Bennett, and we have Kyla here as well. Would you like to give us an overview, please? Yep, I'll cover for Chelsea since it's her first one, so. Just as a quick background, we did undertake a trial involving an EPS Thermal Compaction Unit, Eumundi Noosa landfill, at the back end of last year and to the early part of this year. The trial yielded pretty noteworthy environmental and economic benefits by diverting this waste stream away from the landfill. Considering the findings and the recent tender process, this report offers a recommendation to grant contract CN0033. Recycling under a lump sum agreement totalling $227,000 the contract encompasses a 12-month period for service and maintenance, encompasses the provision of supply, installation, commissioning and maintenance, as previously discussed, upon receiving the privilege of the award we expect the commissioning process to conclude by the end of August this year. Any questions? Unidentified Speaker 03:24:01.745
John? I've got one in the report, it says it's anticipated the system will divert approximately 50 tonnes of EPS, nirofone. Is pretty light. What of volume of would 50 cans how many football fields are we talking about? In my mind, this has got to be a vast quantity, as far as volume goes, to have 50 tonnes of such a lightweight material. Frank Wilkie 03:24:25.862
Yeah, so we, during the trial, we were averaging around. The data we collected suggested we were averaging between 20 to 25 tonnes of a half a year, so we've taken the extrapolation of that data to 50 tonnes. From a volume perspective is about 2,388 cubic metres, so that's the sort of volume we'd be displacing with 50 tonnes of polystyrene. Joe Jurisevic 03:24:54.474
My understanding is we've got to. I mean, this is being diverted well from landfill at this point in time. Actually got a stockpile of it sitting aside. We've had the white bags there at the landfill for some time to collect this and to not let it go into landfill. Frank Wilkie 03:25:09.265
I dare say that 50 tonnes might be an under value in terms of what we're actually sending because we haven't actively advertised to all commercial entities that we're taking polystyrene, so. This is my next question. Joe Jurisevic 03:25:27.569
Yes. What's the opportunity here going forward? I know the past from the electrical wholesalers that I've spoken to and have come to me, and when this service ceased, we actually facilitated this service in the past, and the service ceased for a while, we stopped collecting it, they all came and said, "Hey, do you're not helping us, we're doing the bit for you, "we're collecting it all here, "we want to be able to take it to that next step." What can we do? We got the service back, the trial with the machine and the like, so we've got electoral wholesalers, I'm retailers, you know, the list, plumbing supplies, wholesalers, retailers, all of those that have products here, but also the general public, when they get their product home, that styrofoam packaging is an opportunity to make them understand there's a new stream, a new waste stream that you can make it free to come and dispose of so that we can then extrude this, take all the air out of it and turn it into these hard blocks. Frank Wilkie 03:26:35.818
Yeah, well, I think mean, there's the machine's been sized for 200 kilograms an hour. And so there's enough capacity there for us to absorb any material that's produced locally. There's also probably enough capacity in there for us to absorb any other material from any range that we may have through our MOU with Gympie. So there's a potential that we can take this in and turn into a revenue-generating stream for Noosa. So that's the other potential out of this machine. Joe Jurisevic 03:27:06.738
So just with regards to volume, what is the. Frank Wilkie 03:27:10.926
Extrusion or the compaction rate from what it starts out with to what it ends up? I couldn't. 90% I think. Yeah, so chelsea's saying 90% reduction. In the volume of it down to. Thank you. Clare Stewart 03:27:27.235
Thanks, Jim. Thank you. Council of researchers is talking about potential, making money, but we're saving through maybe $1,000 potentially, aren't we? So, straight up, it was fantastic. Frank Wilkie 03:27:38.299
Yes, every tonne we put to landfill cost us about $160 in operational cost. In operational so if. We dive and that 15 kilos makes up one cubic metre of a tonne of which you'd automatically displace through waste. So from that sort of tonnage or that sort of displacement, we've managed to reduce that cost of $2,000 $3 or,000 tonnes or whatever, 3,000 cubes, sorry, times 160. Clare Stewart 03:28:10.657
So, it's better for the environment, better for the back pocket. Frank Wilkie 03:28:13.014
Financially, yes. We, you know, we just spent $7 or $9 million on a landfill last year. So, any volume we can save is a huge saving for us internally, yes. Joe Jurisevic 03:28:22.902
Yeah, thank you. One other question here. So, with regard to a $270,000 investment, the anticipated processing cost savings were approximately $381,000. So, within a year, we should recover the cost of this. And it should continue on. Frank Wilkie 03:28:43.500
Brutally to be brutally honest, think we probably paid for it in the last seven months' trial. Unidentified Speaker 03:28:49.060
Yeah, that's the reality. Yeah. That's a great outcome. Joe Jurisevic 03:28:53.784
John, I you will. Hang on, so you actually want to jump to my. Yeah, this is without a doubt one of that I've championed in the past because I brought the concept of the extrusion machine back from the waste conference many, years ago and spoke with the previous Waste Manager and we started diverting styrofoam back out of the landfill, not back out, but being dumped into those baskets and started getting that collection the original concept of this was it was taken off site and delivered but the opportunity there to see and it's clear here for a small for a rate for a reasonable investment you get a return on that investment yeah so it's another brainer to turn around facilitate this the diversion from landfill the volume and the waste there and we haven't even tapped the entire market you know to make people understand that here is a way of disposing of something out from there's an everyday usage, everyday packaging that can be better 90% reduction in volume as it goes through this process and also creates a return to Council not only on the savings of it going into the landfill which we don't have to pay for but in the product that it creates which is then goes back to create more styrofoam so it's closing the loop. Creating the circular economy, it's facilitating a great need and a great diversion of waste from our landfill and I congratulate staff on getting us to this point where we can facilitate this service for the community. Thank you. Councillor Lorentson. Amelia Lorentson 03:30:34.533
Very much. Lady kyrone and team. Fantastic. My question is about end users. So I think that anything we do with waste, we need to transition into a circular who are the end users? As surfers, epoxy forms. Epoxy surfboards are made from E.P. EPS foam. And very light, very good if you want to do progressive turns. My kids have them. They snap them because they are so light and super fast. But who are the end users and have we gone out to them? Larry Sengstock 03:31:18.904
Moment we're looking at trying to get a contract with the actual installer and they will take the material back off us and put it back into the market and it will be basically recycled EPS. So it will go to a very varied suppliers to use rather than virgin EPS. So it could go into surfboards. It back into products that we get a TV from the electrical companies or whatever. So that end market I think from a complete circle circular economy it would be great to control that better would but we would need a manufacturing step in between. So we'd need some advanced manufacturing on site that would take our product and turn it into another product to be able to utilise in circles. Amelia Lorentson 03:32:04.107
And that is the vision isn't it? Long term that's your vision kyrone to see you know it all happen on the landfill site. Larry Sengstock 03:32:13.530
I think with various products you know we are looking as you've just made the point to advance manufacturing it really depends on the material how much material we produce the you know the investment in that advanced manufacturing and the market afterwards there's a there'd be a lot of work to do at that back end but I guess the focus for the team and myself at the moment is to establish quality products which are base products that can actually go to some market and then that just diverts them away from landfill and typically the markets will then open up after that Frank Wilkie 03:32:51.915
Tom, Tom Wegener 03:32:52.617
When you say polystyrene, it's expanded polystyrene and extruded polystyrene, the two types of polystyrene? Larry Sengstock 03:32:59.675
No, what we're doing is extruding expanded polystyrene basically back to a, it's not natural it's a condensed form that can actually be then pulled back and used as expanded polystyrene again. Tom Wegener 03:33:12.049
Okay, well there's two types of polystyrene, extruded polystyrene and expanded polystyrene, but I've seen that both of the types of polystyrene will be able to go into the same stuff. Yes. I'd like to speak to it the motion is and maybe I'm not popular when I say you know polystyrene is a fantastic product I mean my gosh you can make so many things out of it and I think fact that manufacturing here uses the stuff and it's used a lot and having it being able to be recycled is really really important actually I would think that not only surfboards but I think that there's quite a few businesses that will take my business into this way." Furniture, whatever, even houses are being made out of polystyrene now. It doesn't them burn you can make unburnable polystyrene which is unbelievable so there's a lot of future for it even though it's not as it's not wood it's still pretty darn good and the recycling is just fantastic it actually I think it opens doors for manufacturers in new this Brian Stockwell 03:34:20.363
To have to respond to that. I think filonia is a fantastic product and cheap, recycled and non-recyclable. Carbon based things are not going to crash home. I understand where Council is coming from but this is a problem product and the culture that has made it such a huge problem of you know buying things online and expecting everything to arrive with 15 layers of protection is what's driving the huge growth in it and it would be a real shame to have a new staff member here without initiating them. I know mechanical engineers are always interested in buying new gadgets. I believe you may have a background in chemical and a pretty good process engineering so can you tell mind. Bit more about mind so can you assure me in terms of this process that we've looked at everything we need in terms of receiving, storing, treating and removing the product, that there is no additional risk or no potential constraints that can be created by buying this particular machine. Unidentified Speaker 03:35:33.516
Absolutely, so we've assessed the process from receivables we've been assessing the changes that we might need to make to the layout on site so that we're not introducing any new safety risks of perhaps contractors or businesses pulling up with big vans of broccoli boxes from the fruit shop and unloading that in making sure that we've assessed safe unloading areas ensuring that we've got no flyaway materials looking we're going to contain the shed that we're processing in really well. Looked at all of the any concerns around manual handling of the products going in as well as coming out the other end and right back down to where we're storing it Unidentified Speaker 03:36:21.795
Just before it gets taken away so a full assessment of that Frank Wilkie 03:36:25.577
And the other thing to add what Chelsea said is the plant is a package plant so it actually is has the ability to unbolt from the floor and be moved so if there is a change in layout of the site we would be able to move that equipment to a different layout and potentially build a better shed for it to go in if that was to go ahead. Joe Jurisevic 03:36:50.771
I've got a third question, to go to how in the end, I mean, you know, something like this obviously has a power need and a power requirement. Do we know what the power element is and how much of it can be delivered through solar power or alternative energy sources rather than? Frank Wilkie 03:37:09.173
Yeah, I think I mean, it consumes power, there's no doubt, and when you heat something and compress something, you're usually using a fairly significant motor. At the moment, all the power at the landfill site is pulled off the mains. One of our projects that's going through is to look at a slightly different usage for the landfill in terms of solar power, and so we would obviously be using solar power to run this if that were to go ahead and be feasible. Joe Jurisevic 03:37:35.272
Capacity to relocate this machine, new sheds and future planning with regard to solar power on roofs of sheds and the like or something, in a pipeline for the future of the landfill? Frank Wilkie 03:37:49.356
Yeah, I think that's part of what Chelsea was saying, the long-term vision of the site and procuring this bit of kit in particular, it's packaging, it's, package set out, allows us to do exactly that and change building, change power input and allow us to, run off solar if we were to get solar. Joe Jurisevic 03:38:13.376
Can I ask a slightly, question on the left field? Can the machine be used for anything else? Frank Wilkie 03:38:18.476
Um Joe Jurisevic 03:38:19.221
I would. I was thinking of the balers being used for cardboard, being able to use for foam, example yeah. Yeah the bottle is, has got this any other potential uses? Frank Wilkie 03:38:27.522
Uh, I wouldn't be able to say with confidence at the table, but, you know. I don't know whether that's been looked into, whether there's any other uses it could be, if it hasn't. It works off compression and heat, so. Just a thought bubble I had was then whether it would be used for anything else. Unidentified Speaker 03:38:40.719
Can I add just an additional part to what Kyrone mentioned. The other attractive feature of this machine is that we've got a silo that will allow accumulation greater than what we. We'll probably. The rate that we'll require, so we will be able to run the machine without the extruder. Which requires a lot of thermal energy on, so we can actually stockpile just using the shredder and accumulate that material in place before we turn on the thermal compartment of the machine as well so that Unidentified Speaker 03:39:15.579
That will us to operate in the most efficient manner. Amelia Lorentson 03:39:20.030
In terms of noise and odour, is it noisy and does it emit any odours? Unidentified Speaker 03:39:27.862
Odours? No. Frank Wilkie 03:39:28.161
No so noise will be insignificant on a landfill. Odour wise, there will be an odour that comes off if you're heating something up. There's two other sites that are operating with this particular machine in Queensland that don't have any filtration or extraction systems. We've chosen to put on a carbon filter and the carbon will absorb any odour, if any, and put it through the carbon filter and exhaust outside. Wouldn't it be right to have odour from a dump site? Well, that's the other bit that's. Joe Jurisevic 03:40:03.429
Being styrofoam, is there any toxicity in what's given off? Frank Wilkie 03:40:07.551
There's the, we're getting an independent report on the material coming out of the machine, pre and post the carbon filter, to confirm that. Amelia Lorentson 03:40:19.785
And I know the contractors offered a full refund of $20,000 for the ventilation system in the event that it does not meet these standards. Frank Wilkie 03:40:29.434
Just a question. A couple of years back we had a host island wash up on our beaches from jetties. One of them was very broken up and collected with sand. If that was to occur again, does the machine have the capacity to handle that pollutant material? I think you have to be very careful with polluted polystyrene. And it's probably not the sand as much. I don't think the sand would be great for it. But what is probably more of a risk is metal and harder elements. That are concrete. So all the pontoons that we received on the landfill, we actually aimed at stripping them down into different fragments. So polystyrene, metal, concrete. And it was very difficult to separate the polystyrene from how it had been plastered together with the concrete and the metal. So risk of actually. We had the machine on site. We were trying to put the polystyrene through the machine at that time. So how big was the machine? The one we've got now is very small. The footprint's probably three by metres. Something like that, the actual footprint. Transportable? Yes, yeah. This machine's transportable that we're looking to procure, but it's in sections. So it's a. Bigger sections, and obviously the throughput's a lot higher. So what sort of a footprint would it transport? Unidentified Speaker 03:41:54.203
Any idea? You must have set aside somewhere in the shed to. Unidentified Speaker 03:41:59.169
Yeah, we'd probably be looking at maybe a six metres Unidentified Speaker 03:42:07.507
Square for the shredder and the silo, and then we've got a conveyor running into the extruder, which is probably another four metres square. Unidentified Speaker 03:42:17.705
Councillor Finzel, question. Karen Finzel 03:42:18.967
Thank you. For the report. I've just got a question around, you know, in the building industry where they use those prefabricated panels for, you know, wall configuration, and they've got the styrofoam in the middle. Unidentified Speaker 03:42:34.298
Has this machine got the capacity to, I don't know, extract the star if I'm out of that. Even construction is one of our biggest landfill problems. Unidentified Speaker 03:42:44.698
We wouldn't be looking at accepting any polystyrene from building materials, just because a lot of that material actually has flakes. Has some flame retardants in it that are actually prohibited. We're not actually allowed to put them into the machine, because then that will affect the ability to export the materials. Joe Jurisevic 03:43:05.750
That was the next question that I had with regard to the forms of styrofoam that we can export. A lot of slabs and building and construction now has a lot of styrofoam in the construction of a lot of offcuts and you know what's that is that type of styrofoam Frank Wilkie 03:43:26.450
You is that much. Type of styrofoam able to be put into the process? It depends on the nature of that polystyrene so. So there is some coding regarding the type of styrofoam coming in? Exactly, yeah. But the predominant volume of polystyrene that we get through is from packaging. Joe Jurisevic 03:43:44.669
Councillor Lorentson alluded to surfboards. I mean surfboards, are they made of the type of styrofoam or do they have coverings over them? Yeah, usually they're covered in epoxy or fibreglass. That would preclude that sort of stuff from, unless it was stripped or shredded in some way, which would be a very heavy manual process. Frank Wilkie 03:44:06.579
Yeah, or there'd be a pre-treatment and that pre-treatment would be probably be pretty complicated and I'm not entirely sure even existed at present. I'll speak to it. Congratulations on the work done in trialling a unit like this to get us to this point. I'll it's obviously cash positive for ratepayers and it's a good indication of how clean environmental practices are also economically very sensible as well. Be fair to say we're filming. Anybody else like to speak to the next I just want Clare Stewart 03:44:38.452
To thank Chelsea and kyrone for this. Yeah, we really appreciate doing all these great initiatives and it lands on the back of the MOU at the end of the week with Gympie, which is so we're taking some giant strides in this space and really you're a great team and we're grateful and appreciative that you have our backing. Unidentified Speaker 03:44:59.911
Anybody else wish to speak before Joe closes? Frank Wilkie 03:45:02.964
Joe Joe Jurisevic 03:45:03.145
Refused to close. Please. See because this I'm piece of equipment finally arrive and be known to be an understatement. I want to thank you both and the team for all this work that's undertaken in trialling and getting us to the stage where we can acquire the machine. All the work that goes into the understanding. Styrofoam's not the ideal product that we'd like to be. I'd like to see mushroom compost versions of styrofoam come to the fore in the future and hopefully we can still extend those. But whilst we have this product in the environment and it's heavily. Utilised as it is, this is a far better outcome than landing in our landfill. It's a positive return to the community with regard to landfill space and on a product that it creates with a return. To the system keeps it in a circular fashion. So it's certainly not going to waste. And it's certainly going to be the opportunities for reuse and remanufacture of styrofoam. So done. Well thank you for all the hard work and the investigation that's gone into making this possible. And I look forward to the ribbon-cutting ceremony when we get there. Frank Wilkie 03:46:21.516
Put the motioners in favour. That's unanimous. Thank you, Chelsea. Thanks, guys. Cheers. Thank you. Performance report. Acting financial services manager, Pauline Coles. And newly appointed, freshly minted Acting Director Corporate Services. Welcome. May we have a summary, please. Pauline Coles 03:46:53.985
You certainly can. Okay. So, good afternoon, Councillors. Operating revenues continue to outperform forecast, as do operating expenditures, which is slightly under forecast for the end of May. Operating revenues. Is $1.9 million above budget, which is being driven predominantly by interest revenue of $855,000, and that's because QTC have shifted their rates on general cash holding in line with the increases in term deposits, and we've also done some reinvestments as well. Fees and Charges are below budget. These are predominantly development assessment and plumbing and building, although I am aware that there potentially could be some more development assessment fees coming shortly. That downside has been offset by a sale of goods and services of $595,000, predominantly related to holiday parks and community facilities. Other revenue is above budget $562,000 and that's relating to the recovery of the waste bin purchases by Cleanaway. So we recover the cost of purchasing those bins. That's $110,000 insurance recovery relating to the properties other and facilities that were damaged during the flood event. So that's $128,000. And then some internal plant recoveries as well. Grant revenue is up $203,000 year to date because of some receipt of some flood management grants as well. So that's come through as well. Operating expenditure is $794,000 under budget with employee costs $162,000 under budget. Materials and services are $679,000 under budget. This is a combination of factors, so civil operations is currently $555,000 over budget and holiday parks is $274,000 over budget, which is offset by some additional revenue. But waste, strategic planning, development assessment and infrastructure planning are also under budget, so that's offsetting and putting us over. Tourism and economic development expenditure remains on track and overall Council operating position at May is $2.6 million above budget. Now typically projects are finalised towards end of financial year, so we do expect some expenditure to come through in June, which you'll likely see that little bit as well. Capital revenue is above budget by $12.1 million, and that's due to further advance payments of the Queensland recovery authority disaster projects from the February 2022 event. To-date Council year has expended 78% of its four-year capital program, which equates to $44.3 million, with a further $7.5 million committed. Council's cash holdings at the end of May was $111 million, with $50 million of these funds invested in higher yielding term deposits to maximise their returns, and this has contributed largely to the upside in our interest rate revenue. Council's cash holdings higher than we would typically expect to see at this time of year, and this is predominantly due to the advance payment of funding from the $80 million QRA program. We've got a net $17.9 million currently held in reserve for these works. Council is also holding $10 million relating to advance payment of four years' worth of waste levy subsidy. In accordance with council's financial sustainability policy, we are also holding a minimum of three months' cash cover as well as cash reserves to fund the operations for June and July until the first rate run of the new financial year. Also provided in our cash holdings is the remainder of the FY23 capital program as well as the $9 million of the projects that were pushed into the following year as part of budget review too. And we also hold funds in restricted funds for natural disaster rehabilitation, waste management services, developer contributions and unspent levies. We do provide a breakdown of these cash components quarterly and you will see one in the next month's report so that will break it down even further. Overall council's financial position continues to be on track and is meeting its financial sustainability targets. Clare Stewart 03:51:08.773
There's been a fair bit of talk about cash holding. Do you want to give some background or explanation to that and shed some light? Unidentified Speaker 03:51:21.859
So we generally run at around 60 to 70 million holding in cash and that covers our general operations. So we hold three months to make sure that we meet our financial sustainability ratios and that can be up to six months and that's why we retain our QTC credit rating at a sound position. We obviously have a lot of restricted funds so all of the special levies and the separate charges like the Environment Levy or the heritage levies where there's funds that are not spent are held in reserves and cannot be used for anything other than those purposes for which they were collected as I said we also have grant funds particularly QRA which is our large one at the moment but we hold in fund those projects specifically 17.9 million dollars and we've just received some more coming in so that will continue to happen as the project rolled out and we'll get funding coming through for that. We also have about five million dollars worth of surplus cash which hasn't moved since our last report we have had a significant sort of movement I suppose from their last this time last year and that's related to some overspends on some of the capital projects and some unexpected works so but at this stage in the last quarter we haven't moved anything further than what we were Clare Stewart 03:52:35.050
Because we seem to have a um under 317 and obviously we have to have a target grade in three months for cash expense cover and we're 13.6 Unidentified Speaker 03:52:43.601
So in terms of how that cap that ratio is calculated it takes the whole balance of our cash things and that includes a lot of restricted cash and that's why it looks quite high I can do a bit more of a breakdown for you next month's report that will show you the different components yeah so and I guess, to clarify, as Pauline alluded to we keep our three months cash cover Trent Grauf 03:53:06.530
Yeah which we constrain and we only have our remaining five million of what Queensland treasury who review our financial long-term plan called surplus or free cash which in the scheme of cash cover is only another few weeks worth of cash given our operations annually so we so of that Brian Stockwell 03:54:02.330
Balance because it's not only the amount of money we used to fund new capital works but it's also that buffer for emergency. Correct so it's to fund emergent works and capital programs or to provide a co-contribution to a grant application or to pay down debt if we were wanting to pay down debt. It was really healthy in terms of all the grants we're probably at the end of that "rivers of gold" phase of government aren't we, you know, and that may become a little bit more important. Trent Grauf 03:54:30.897
Councillor, if we were to fast forward 12 months' time from now, once we've gotten through the bulk of the construction work on our QRA reconstruction which is a lot of that setting aside, and another year through that prepayment on the State waste levy, you'll find that our cash holdings in total will be substantially lower, and we will still only be in a position where we have a limited amount of surplus or free cash. We'd like to think that we can retain the remaining what we've got left of $5 million and not erode that, because once it's gone, That's about our long-term sustainability, but you will see those cash holdings degrade over the next 12 months as we through get through the back end of that bow wave or river gold. Zone. As Councillor Stockwell alluded to. Frank Wilkie 03:55:19.580
Thank you. DA, plumbing and building fees are the low budget. Unidentified Speaker 03:55:23.763
Are we seeing a downturn? So I think in terms of building and plumbing, there's been a resourcing issue in terms of pushing their revenue as well. So they've had some issues recruiting, but that's kind of impacted on theirs. DA is probably more of a timing of applications as and some of the short stay. So that includes the short stay revenues that we've forecast as well. Joe Jurisevic 03:55:46.553
Last question. With regard to, I mean we always get this, I'm just thinking of it now, with regard to holiday where there's a revenue and an expense and the two offset each other, is it possible to add, in brackets, a net under the revenue, what the net position is of elements like that where we have. Unidentified Speaker 03:56:05.344
Yeah, we can do that. Is that a difficult. Amelia Lorentson 03:56:08.147
No, that's Unidentified Speaker 03:56:09.070
It would be nice to know the net position of the income, I mean, it's one thing having an income, are we, have we got a positive net income or a negative net income? Just thought of that thing, when I'm looking at it, I'm going, from one to the other. Uh an increase in associated operating costs so the net value is Joe Jurisevic 03:56:34.841
Does anyone care who's on the call? I'm going to move. Joe, seconded by Stuart, Joe. Thank you again for, great to see you, seeing your financial position. Our capital expenditure continues to remain above 40 million dollars a year and delivering it without team downstairs. It's a dedicated devoted team that put it in. Plus we've got disaster projects on the go at the same time. So Larry to the guys in the team downstairs, to pass on our thanks to on our thanks for the level of delivery that they've been doing over the last few years, particularly at a challenging time with COVID. Ever-increasing prices and the like. It's an incredible situation. Our operating revenue and operating expenses remain above track and on budget as does our capital revenues. That's a credit to the way that our finances are managed and the finance team. Thank you again. I think the and result the I think the result and the anyone reading this financial statement would see that this Council is in a good financial position and well managed thank you. Clare Stewart 03:57:47.493
Thank you for another great report and I'd like to leave my congratulations to Trent. We're very lucky to have you and congratulations on the appointment of the new Director we can stop saying acting now we can drop the acting and the official Director so thank you very well deserved. Congratulations Trent. Frank Wilkie 03:58:04.344
Further comments? Motion those in favour? That is unanimous. Thank Pauline. Unidentified Speaker 03:58:11.753
You to thanks Pauline for being here and having a look at the report. You want me to give you a quick rundown? Pauline Coles 03:58:26.427
Okay so the Local Government Act 2009 empowers Council to generate revenue from Fees and Charges by fixing a fee by way of a local law resolution. Fees and Charges can be set to cost of delivering regulatory activities like planning and permits, as well as based on commercial full-cost pricing principles, including a return on assets employed for business activities like waste and holiday parks. The proposed 2023-24 schedule comprises over a thousand Fees and Charges which generate approximately $25.3 million in revenue and that includes just Fees and Charges as well as sales of goods and services to fund the delivery of Council services. Pricing to recover the true cost of services provision is necessary to ensure the Council generates sufficient revenue from its activities in line with its financial sustainability policy and it also provides a diversified revenue base and ensures that the cost of services provided are equitably borne by those who benefit from them. The proposed 2023 24 Fees and Charges will come into effect on the 1st of July and have been workshopped as part of the annual budget. Brian Stockwell 03:59:32.265
I'm happy to move it. Early each year because there are people in the community who have to give clients quotes about what the likely Fees and Charges are in a month's time. As I said, the process used to you is the same as others, is that it's a review what of it takes, who's involved and for how long to provide a service with a view that as much as possible that the charge is not one that has to be subsidised greatly by the general rate payer if they don't benefit Frank Wilkie 04:00:10.605
What's that? Joe Jurisevic 04:00:14.566
Was wondering of the range and diversity of services the Council delivers, this is the place to have a look. Amelia Lorentson 04:00:23.676
In terms of. I've got a question. Sorry. In terms of tourism events, we've had some discussion around. Streamlining events and reducing red tape, has that been reflected in the Fees and Charges, or is that going to be taken to a separate workshop and discussion? Trent Grauf 04:00:43.086
Through the Chair, I connect to that one. It would be taken to a separate workshop and discussion. That was obviously. If we wind the clock back to our recent adoption of our realignment, part of the discussion about major events through that process, and as our new Director of development regulation commences next month, part of the remit of that Director is to work with their managers and those across the organisation so we can look at the approach and refine that. Unidentified Speaker 04:01:13.408
So at this point in time the fees are remaining as they are. Amelia Lorentson 04:01:16.967
And just a comment and I declare I have a dog. So in terms of dog registration. That's rough. In terms of dog registration etc. Is there an opportunity again to bring to a workshop or a discussion Council to relook how we, you know, distribute our dog number two bags? You know, registration, what do we get with the registration? It would be great to get, you know, new supply with those compostable dog bags because, you know, I walk my dog every day and I would guess maybe one weekend a month I'd be lucky to score a green bag at a beach, a Dog Beach. So, you me I always keep thinking wouldn't it be great and then for that 93 bucks or whatever we're paying in registration to be then sent a year's worth of green bags and onus on the responsible dog owner to bring one or two bags vans when walking a dog. Trent Grauf 04:02:35.812
I'd have to take that on notice. I do think there's a another fine action to take on notice for a new Director when Unidentified Speaker 04:02:43.165
They start next month as well. It will probably add additional cost because that does it does fund other things besides those sorts of things so it's animal control and all that sort of stuff so those animal registrations are used for other purposes relating to animal control. Joe Jurisevic 04:02:58.514
Perhaps an opportunity to advocate to local retail outlets to stock the appropriate type of bags so that people can have possible bags available. Brian Stockwell 04:03:11.973
Close? Yeah, it's important. I think it's just wonderful that in local government we can start with a $500,000 community battery and end with a two cent doggy food bag. Frank Wilkie 04:03:22.605
It unstrikes our diversity. Right, put the motion those in favour? That's unanimous. Thank you. Thank you, John. I'm not doing the show holiday. Larry Sengstock, show holiday. Approved, I'll move it, I'll second. May Mayor Stewart second? Councillor Finzel. I don't know what would happen if we didn't agree. That is the 13th of September 2024 is being decided. Unidentified Speaker 04:04:02.416
Coming on us too, isn't he? Yeah, he's coming on us as Council to identify anyone. Brian Stockwell 04:04:10.616
And I hope council's theme on the day is black Friday. It is black Friday. Unidentified Speaker 04:04:18.016
A- I went of Frank Wilkie 04:04:22.036
Witch's hats could be there. That's carried unanimously. Unidentified Speaker 04:04:25.576
Thank you. Thank you, Larry. Thank you. Thanks, Larry. Frank Wilkie 04:04:30.199
Next up. I wanted to stitch this up. Order the committee external member. Kerri Contini 04:04:37.377
Okay. Hello Councillors, so this report is recommending the appointment of Ian Rushworth as the new member of the Audit and Risk Committee. There are two external members on the committee. The other two members are two Councillors, currently the Mayor and Councillor Wegener. The previous incumbent of the role was Kerry Phillips and her term ended in March, so we put out an expression of and we received 35 applications, and they were shortlisted to five, and those five were interviewed and assessed, and Ian came out as the preferred candidate, so a little bit of background to Ian is that he's currently head of internal audit with the department of children, youth, justice and cultural multicultural affairs. He's quite experienced in this space and I've been advised by the selection panel that he does have a strong understanding of ICT and cyber security. Issues so so the report is primarily dealing with the appointment. What it also flags though is that we're currently undertaking a review of the effectiveness of the Audit and Risk Committee and that's being done independently and it's really appropriate because. QAO have actually identified that the effectiveness of audit and risk committees is really important going forward so that review has just commenced it's an independent review and we're also looking at our internal audit function and independent review of that the same firm is doing it so the reason I'm raising that is that we're expecting that there will be a number of recommendations that will come from that review and it may highlight opportunities for us to improve the operations of the committee it might be numbers of etc so that's something to further consider the actual membership of the committee is dealt with in a charter for the Audit and Risk Committee so and that's a Council resolved policy changes to the committee and the makeup etc will require a change to the charter and that will that would require so a further report coming to Council for further consideration so I just wanted to highlight that because that is happening as well Amelia Lorentson 04:06:54.267
Sitting, external member sitting fees, have they moved since 2021? Cheers, I can't hear you. Which is $800 per meeting and other external members $600 per meeting? Kerri Contini 04:07:05.246
That's right I can't remember we did increase them and I had a feeling it actually might have been $21 but I'd have to double-check that they were lower but we did acknowledge the fact the amount of time and effort that the members have to put into actually reading the agendas the reports providing advice and actually physically attending the meetings which you know virtually is a day even though the meetings are sort of scheduled across the day so it does acknowledge that. Joe Jurisevic 04:07:34.513
I was more of a comment so I'll wait till I hear the conversation. Executive summary it turns around and talks about the risk of opportunities for those Councillors including cyber and ICT system security and I didn't read anything with regard to ian's qualifications in that regard but you just clarified that in that we have to get some sort of clearer a understanding or his clearer ICT qualifications? Unidentified Speaker 04:08:03.232
He doesn't have an actual qualification his qualifications are not in ICT it's more his experience and because he's also previously worked at KPMG as well so he brings the in his experience so as well allow someone to move it yeah I'll say Frank Wilkie 04:08:21.862
That John moves, seconded by Ms. Stewart. John, do you want to speak yeah to it? Tom Wegener 04:08:26.523
I was on the committee that interviewed him and he was you know I'll just everybody gave him a very high score right off the bat and the last audit risk committee said look you really need to look at your ICT you have to look at property you have to look at you know the potential for you know going wrong in there. And so this person just seemed to be the perfect person at the time to show up and take on the new audit risk committee member. Clare Stewart 04:08:50.869
Thank you for being on the committee because it's extra so thank you for that I'm looking forward to meeting Ian it's very important position and yeah he sounds like he's it comes with great credentials so thank you. Amelia Lorentson 04:09:04.539
I'm--- Cancel the motion. I'll I've sat on the Audit and Risk Committee prior to Tom Wegener so I'd like to take this opportunity to thank Kerry Phillips who was outstanding and I learnt so much for her so I don't know whether in terms of an amendment or just a noting to acknowledge and thank her for contributions to the Audit and Risk Committee. I've her capacity as an external member for the last two years. Yeah Unidentified Speaker 04:09:42.767
I just want to let you know that I personally contacted Kerry through this process because she was an applicant and passed on that those comments that we really did appreciate her input and really valued it etc so we have done that but we can do that more formally in a the CEO which would be really appropriate and so yeah thank you Joe Jurisevic 04:10:05.639
Always good to have new eyes and a fresh perspective to keep an eye on our operations and our work on this committee. I welcome ian's appointment and I'd like to also thank Kerry for her time on the committee as we've alluded to and look forward to getting to meet Ian and leave more of any. Thank you. Frank Wilkie 04:10:35.766
That's unanimous. Beautiful. Thank you. Lucky last. And ladies and gentlemen, that is the last item on today's General Committee closed. Thank you, Councillors. You, Mr Chair. Related Noosa Council Meetings
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