Services & Organisation Committee, 9 July 2024
Date: Tuesday, 9 July 2024 at 1:30PM
Location: Noosa Shire Council Chambers , 9 Pelican Street , Tewantin , QLD 4565 , Australia
Organiser: Noosa Shire Council
Duration: 00:09:01
Synopsis: Confidential road dedication referred to General Committee, Governance appointments updated for climate, botanic gardens and surfing, Noosa Show Holiday requested for 12 Sep 2025, Transparency maintained.
Meeting Attendees
Committee Members
Karen Finzel Nicola Wilson Jessica Phillips Executive Officers
Acting Chief Executive Officer Larry Sengstock Acting Director Infrastructure Services Kyrone Dodd Apologies (Did Not Attend)
Meeting Insight
Key Decisions & Discussions Committee confirmed prior minutes unanimously; meeting attendees were Karen Finzel (Chair), Nicola Wilson , Jessica Phillips , with Acting CEO Larry Sengstock and Acting Director IS Kyrone Dodd ; apology noted for Mayor/Cr Wilkie (00:50; Minutes Items 1–2). Council appointments to external and internal groups updated, superseding prior appointments, noting earlier 18 Apr 2024 report (Item 5.1; 02:12–03:14). Appointments: Jessica Phillips and Cr Lorentson to Noosa World Surfing Reserve Committee (Item 5.1). Appointments: Nicola Wilson as Chair and Jessica Phillips to the Climate Change Response Plan Community Reference Group (Item 5.1). Appointments: Karen Finzel (Chair), Cr Lorentson, and Jessica Phillips to the Noosa Botanic Gardens Masterplan Stakeholders Reference Group (Item 5.1). Unanimous resolution to request the Office of Industrial Relations appoint Friday, 12 September 2025 as the Noosa Shire Show Holiday; CEO to write accordingly (Item 5.2; 03:49–05:49). Operational context clarified publicly: the Show traditionally aligns to the second week of September, aiding community planning ( Jessica Phillips Q&A, 04:55–05:13; Item 5.2). Committee resolved to close the meeting to the public under s254J(3)(g) LGR 2012 to discuss proposed dedication of TMR-owned freehold land as road at Noosaville (Item 7; 06:30–07:40). On reopening, the Committee unanimously referred the confidential Item 7.1 to the General Committee due to its significance (07:53–08:22; Item 7.1). Meeting ran efficiently (1:30–1:56 pm), with no deputations or presentations recorded (Minutes Items 3–4, 8). Contentious / Transparency Matters Use of closed session under s254J(3)(g) was explicitly stated on record before moving in camera, aligning with transparency requirements (06:30–07:40; Item 7). Significance-driven referral of the confidential item to General Committee promotes broader scrutiny and visibility prior to any final decision (08:11–08:22; Item 7.1). Attendance limited to three councillors was noted on record, with quorum maintained and unanimous voting documented (00:05–01:10; Minutes Item 1). No public deputations on the TMR road matter; community input pathway will likely occur at General Committee/Ordinary stages once papers are public (implied by referral; Item 7.1). Legal / Risk Closed session cited Local Government Regulation 2012 s254J(3)(g) (commercial-in-confidence/negotiations), a proper ground where premature disclosure could prejudice Council’s interests (Item 7; 06:30–07:40). Referral to General Committee acknowledges materiality (“significance of the issue”), indicating potential financial, strategic, or intergovernmental dimensions requiring wider Council consideration (08:11–08:22; Item 7.1). Formal CEO action to request a public holiday ensures compliance with Industrial Relations processes; timing clarity assists workforce planning and service continuity (Item 5.2; 03:49–05:49). Appointment changes supersede prior resolutions, reducing governance ambiguity across external committees and reference groups (Item 5.1; 02:12–03:14). Climate & Environmental Governance Nicola Wilson appointed Chair and Jessica Phillips member of the Climate Change Response Plan Community Reference Group, positioning the Committee to progress adaptation/mitigation work (Item 5.1; 02:12–03:14). Karen Finzel appointed Chair, with Cr Lorentson and Jessica Phillips , to the Noosa Botanic Gardens Masterplan Stakeholders Reference Group, strengthening oversight of a key environmental/amenity asset (Item 5.1). Representation on the Noosa World Surfing Reserve Committee ( Jessica Phillips , Cr Lorentson) supports coastal stewardship and strategic stakeholder liaison (Item 5.1). Transport & Road Dedication (Noosaville) Item 7.1 concerned proposed dedication of TMR-owned freehold land as road in Noosaville; discussed in closed session per s254J(3)(g) (Item 7; 06:30–07:40). Unanimous decision to refer Item 7.1 to General Committee underscores cross-committee significance and need for detailed examination before proceeding (08:11–08:22; Item 7.1). Community & Events (Show Holiday) Request to set Noosa Show Holiday on Fri 12 Sep 2025 passed unanimously; clarifications given publicly about traditional timing to aid schools/families ( Jessica Phillips Q&A, 04:55–05:13; Item 5.2). CEO tasked to write to the Office of Industrial Relations to formalise the appointment, maintaining established practice (03:49–05:49; Item 5.2).
Official Meeting Minutes
MINUTES Services & Organisation Committee Meeting Tuesday, 9 July 2024 1:30 PM Council Chambers, 9 Pelican Street, Tewantin Committee: Crs Karen Finzel (Chair), Jessica Phillips, Frank Wilkie, Nicola Wilson “Noosa Shire – different by nature” SERVICES & ORGANISATION COMMITTEE MEETING MINUTES 9 JULY 2024 1. ATTENDANCE & APOLOGIES COMMITTEE MEMBERS Cr Karen Finzel (Chair) Cr Nicola Wilson Cr Jessica Phillips NON COMMITTEE MEMBERS EXECUTIVE Acting Chief Executive Officer Larry Sengstock Acting Director Infrastructure Services Kyrone Dodd APOLOGIES Cr Frank Wilkie 2. CONFIRMATION OF MINUTES Committee Resolution Moved: Cr Jessica Phillips Seconded: Cr Nicola Wilson The Minutes of the Services & Organisation Committee Meeting held on 11 June 2024 be received and confirmed. Carried unanimously. 3. PRESENTATIONS Nil. 4. DEPUTATIONS Nil. 5. REPORTS FOR CONSIDERATION OF THE COMMITTEE SERVICES & ORGANISATION COMMITTEE MEETING MINUTES 9 JULY 2024 5.1. FURTHER REPORT - COUNCILLOR REPRESENTATION ON VARIOUS COMMITTEES, WORKING GROUPS, BOARDS AND EXTERNAL GROUPS 2024 Committee Recommendation Moved: Cr Nicola Wilson Seconded: Cr Jessica Phillips That Council A. Note the report by the Chief Executive Officer to the Ordinary Meeting dated 18 April 2024 and the Further Report to the Services and Organisation Committee Meeting dated 9 July 2024; and B. Make the following Councillor appointments (noting that these supersede any prior appointments): 1. Appoint Cr Phillips and Cr Lorentson to the Noosa World Surfing Reserve Committee; 2. Appoint Cr Wilson as Chair, and Cr Phillips to the Climate Change Response Plan Community Reference Group; and 3. Appoint Cr Finzel as Chair, Cr Lorentson and Cr Phillips to the Noosa Botanic Gardens Masterplan Stakeholders Reference Group. Carried unanimously. 5.2. APPOINTMENT OF 2025 SHOW HOLIDAY Committee Recommendation Moved: Cr Jessica Phillips Seconded: Cr Nicola Wilson That Council note the report by the Chief Executive Officer to the Services & Organisation Committee Meeting dated 9 July 2024 and request the Chief Executive Officer write to the Office of Industrial Relations requesting the appointment of Friday, 12 September 2025 as a Show Holiday for the Noosa Shire. Carried unanimously. 6. REPORTS FOR NOTING BY THE COMMITTEE 7. CONFIDENTIAL SESSION CLOSURE OF THE MEETING TO THE PUBLIC Committee Resolution Moved: Cr Nicola Wilson Seconded: Cr Jessica Phillips That the meeting be closed to the public pursuant to section 254J(3)(g) of the Local Government Regulation 2012 for the purpose of discussing Item 7.1 Proposed Dedication of TMR-owned Freehold Land as Road Noosaville. Carried unanimously. SERVICES & ORGANISATION COMMITTEE MEETING MINUTES 9 JULY 2024 RE-OPENING OF THE MEETING TO THE PUBLIC Committee Resolution Moved: Cr Nicola Wilson Seconded: Cr Jessica Phillips That the meeting be re-opened to the public. Carried unanimously. 7.1. CONFIDENTIAL - NOT FOR PUBLIC RELEASE: PROPOSED DEDICATION OF TMR-OWNED FREEHOLD LAND AS ROAD NOOSAVILLE Committee Recommendation Moved: Cr Jessica Phillips Seconded: Cr Nicola Wilson That Services & Organisation Committee Agenda Item 7.1 be referred to the General Committee due to the significance of the issue. Carried unanimously. 8. MEETING CLOSURE The meeting closed at 1.56pm.
Meeting Transcript
Karen Finzel 00:03.542
At least it's local water, so it's done. Good morning and welcome everyone to the Services & Organisation Committee 9th of July 2024. Welcome to the councils to the at table. We have got Councillor Nicola Wilson and Councillor Jessica Phillips. We welcome the CEO, Mr Larry Sengstock and the staff in the gallery and there are no other Councillors present today. Firstly, here. Firstly, I would like to acknowledge the Kabi Kabi people and respect their elders past, present and emerging and acknowledge their inherent wisdom in this land on which Alina Landahas 00:39.581
We live, work and play, the water and the air. Thank you. Starting today with confirmation of the Minutes. Unidentified Speaker 00:49.893
Can you say a few words of apology so we can have an apology from the Mayor. Karen Finzel 00:52.868
Oh, apology from the Mayor. Thank you, Mr. Secretary-General. Wait, you want to make sure we don't get that yes so okay, he's on fantastic, thank you. We're moving into confirmation of the Minutes. Do we have a mover for the confirmation of the Minutes from the last meeting? That's moved by Councillor Phillips and seconded by Councillor Nicola Wilson. All in favour? That's unanimous. Thank you. We move to three presentations. Do we have any presentations? No. Any deputations? No. We'll move into item number five, Reports for Consideration of the Committee. Number one, this is the Council presentation. Sorry, we're just waiting to hear from the secretary. No, we're not going to call the secretary anymore. That's Sharon diage there, I do apologise. Okay, we're ready? Larry Sengstock 02:07.380
Okay. So, this is my is report, so this just to in to some changes that we've made to the groups in terms of representation on the groups. There was a report earlier in the year on the 18th of April. That agreed various membership of the committees and other groups that Council has representatives on. There's been a couple of changes. So the recommendation is. There on the board, is to appoint Councillor Phillips and Lorentson to the Noosa World Surfing Reserve Committee, appoint Councillor Wilson as Chair and Councillor Phillips to the Climate Change Response Plan Community Reference Group and appoint Councillor Finzel as Chair, Councillor Lorentson and Councillor Phillips to the Noosa Botanic Gardens Masterplan Stakeholders Reference Group. So there's no major changes there. It just, there's been a couple of changes that we've all agreed and this is just finalising it. Karen Finzel 03:15.272
Okay. Thank you Mr. Mayor. Any questions on the matter? I will take it to the vote. Do we have a mover? That's Councillor Phillips. Do we have a seconder? Wilson, sorry. Wilson and Councillor Phillips, thank you. All in favour? That's unanimous, thank you. So, moving on to item 5.2, it's the appointment of the Noosa Show Holiday. Larry Sengstock 03:50.343
We've got Alina Landahas here to talk to this report. Alina Landahas 03:56.762
Thank you, Mr. Mayor and Chair. So, every year the Office of Industrial Relations writes to our CEO inviting us to request special holidays, a special all-Show Holiday for the following year, so for 2025. So, this report is to recommend and formalise and endorse the requested date of the Noosa Show Public Holiday for 2025 as the Friday the 12th of September 2025. So, any questions? Karen Finzel 04:31.150
Do we have any questions about our Show Holiday? Unidentified Speaker 04:34.337
Anybody, want to out and share no, a no. We do have a Alina Landahas 04:38.959
Request for a week of Show Holidays from the Council. So, it is actually, we do send an email to the secretary of the Show Holidays and they. Come provide us with that, with those dates, so Friday and Saturday next year. Jessica Phillips 04:54.561
Great. I have a question more for the people watching. Is it. What's the considerations around, like, school holidays and is it the same every year? Alina Landahas 05:04.080
Time so it is traditionally the second week of September. Karen Finzel 05:11.153
Every year. Fantastic. Any further comments or questions? I think it's a great opportunity for all the families to get together. And out to the hinterland and enjoy everything we have on show out there. And my grandchildren love it and it's a good time to spend time together with your family and have a bit of fun together. So thank you. So we'll move motion. The do we have a mover? Thank you, Councillor Phillips. And a seconder? We're just going to mix it up for you. Just to keep testing you. And a seconder by Councillor Wilson. We'll take it to debate all in favour. Thank you, that's unanimous. Thank you. Moving forward. Thank you. Now we've got Reports for Noting by the Committee. No reports note. Thank you. We're moving into the confidential session. We just need to read we note that the meeting will be closed to the public, pursuant to section 254J(3)(g) of the Local Government Regulation 2012, for the purpose of discussing item 7.1, Proposed Dedication of TMR-owned Freehold Land as Road Noosaville. It is that correct? As you are. As a road. You are. I'm sorry. Even don't do it as a road. It is not. All right. Thank you. Do we have a mover for that recommendation? Thank you Councillor Wilson. Second vote Councillor Phillips. All in favour? That's unanimous. Thank you. Good morning and welcome back. Good afternoon, sorry. We're coming out of the confidential session. I'll take it to the vote that the meeting been reopened to the public. Do we have a mover? Jessica Phillips 07:54.353
I'll move that. I'll second it. Karen Finzel 07:56.415
Thank you, we'll take that to the vote. All in favour? That's unanimous, thank you. Recommendation. Do we have any questions before moving on? Jessica Phillips 08:11.867
I'd like to ask for that matter to be moved to the General Committee due to the significance of the matter. Karen Finzel 08:19.458
Okay, do we have a mover for the motion? Unidentified Speaker 08:22.331
I'm happy to move. Hear. I moved it. Yeah, I second. Who's shaking it? My dad. Oh, sorry, I wasn't. Karen Finzel 08:35.335
That's oh, so thank you, Craig, for bringing your report to the meeting. Thank you, Mr. Mayor, for attending. Thanks, Craig. And the Councillors. And the meeting is closed at 1:56pm. Related Noosa Council Meetings
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