MINUTES

Ordinary Meeting

Thursday, 21 November 2024

5:00 PM
Peregian Beach Community House, 5-7 Rufous Street, Peregian
Beach

Cr Frank Wilkie (Chair), Karen Finzel, Amelia Lorentson, Jessica Phillips, Brian Stockwell, Tom Wegener, Nicola Wilson

“Noosa Shire – different by nature”
ORDINARY MEETING MINUTES 21 NOVEMBER 2024

1. DECLARATION OF OPENING

The meeting opened at 5.00pm.

2. ACKNOWLEDGEMENT OF COUNTRY

Noosa Council acknowledges that we are meeting on the traditional lands of the Kabi Kabi people and pay our respects to their elders, past, present and emerging.

3. ATTENDANCE & APOLOGIES

COUNCILLORS
Cr Frank Wilkie (Chair)
Cr Karen Finzel
Cr Amelia Lorentson
Cr Jessica Phillips
Cr Brian Stockwell
Cr Tom Wegener
Cr Nicola Wilson (via Microsoft Teams)

EXECUTIVE
Chief Executive Officer Larry Sengstock
Director Community Services Kerri Contini
Director Corporate Services Trent Grauf
Director Development & Regulation Richard MacGillivray
Director Strategy and Environment Kim Rawlings
Acting Director Infrastructure Services Shaun Walsh

APOLOGIES
Nil.

4. CONFIRMATION OF MINUTES

4.1. ORDINARY MEETING MINUTES DATED 17 OCTOBER 2024

Council Resolution
Moved: Cr Amelia Lorentson
Seconded: Cr Karen Finzel
The Minutes of the Ordinary Meeting held on 17 October 2024 be received and confirmed.
Carried unanimously.

4.2. SPECIAL MEETING MINUTES DATED 6 NOVEMBER 2024

Council Resolution
Moved: Cr Tom Wegener
Seconded: Cr Brian Stockwell
The Minutes of the Special Meeting held on 6 November 2024 be received and confirmed.
Carried unanimously.
ORDINARY MEETING MINUTES 21 NOVEMBER 2024

5. PETITIONS

Nil.

6. PRESENTATIONS

Nil.

7. DEPUTATIONS

7.1. DEPUTATION - DOG REGISTRATIONS
APPLICANT: DEBRA WALZ
SPEAKERS: DEBRA WALZ

7.2. DEPUTATION - REQUEST FOR PEDESTRIAN CROSSING ON EUMUNDI
NOOSA ROAD
APPLICANT: LINDA MARTIN
SPEAKERS: LINDA MARTIN, BERNID HAENGA, ANDIE GRANT

8. PUBLIC QUESTION TIME

8.1. ANDIE GRANT

Question 1
Can data please be provided or collected to analyse how many families and children reside in the Beckman's Road, St Teresa's Catholic College, Lake Entrance Boulevard to Good Shepherd Lutheran College surrounding areas?
Response provided by Shaun Walsh, Acting Director Infrastructure Services Thank you for this question. Firstly, Council acknowledges the challenges of crossing these busy sections of road. Council has currently not compiled this demographic data about families and children in these school catchments but can arrange for it to be collected alongside data currently being collected for the Noosa Traffic Study. Council is currently undertaking an update to the Noosa Traffic Study using contemporary traffic data and is expected to be completed by June
2025. This study is a critical technical document that will guide infrastructure planning for the next 30 years. Council will analyse the data to determine the need for various traffic improvement projects, including safer pedestrian crossings.

Question 2
Has a civil engineer consultation on a safe pedestrian crossing been done yet or when will it be scheduled to be done in relation to the design of a safe pedestrian crossing on Eumundi-Noosa Road?
Response provided by Shaun Walsh, Acting Director Infrastructure Services Thank you again for this question. Firstly, Council acknowledges the challenges of crossing these busy sections of road. Council’s Walking and Cycling Strategy has identified the need for safer, more convenient pedestrian crossings on Eumundi-Noosa Road. This document was prepared by engineers in Council. In addition, the Noosa Traffic Study update is currently occurring, also overseen by engineers. This study is a critical technical document that will guide infrastructure
ORDINARY MEETING MINUTES 21 NOVEMBER 2024

planning for the next 30 years. Council will analyse the data to determine the need for various traffic improvement projects, including safer pedestrian crossings. Any proposed traffic improvements projects, such as new crossings, will be subject to Council’s budget deliberations in coming years. Council can also use the Traffic Study to support grant applications. Council will certainly undertake public consultation program as part of any approved projects.

8.2. BERNIE HAENGA

Question 1
Can Council arrange accident data be provided/collected over the last 6 years on Beckmans Road and Eumundi-Noosa Road, Noosaville in relation to a safe pedestrian crossing?
Response provided by Shaun Walsh, Acting Director Infrastructure Services Thank you for this question. Council does have accident data collected with the assistance of the Department of Transport and Main Roads and the Queensland Police Service. In the past five years (2018–2023), 22 vehicle crashes were reported on Eumundi-Noosa Road between Headland Drive and Beckmans Road.
These included 4 hospitalisations, 9 requiring medical treatment, and 9 minor injuries. Only one crash involved a pedestrian near the Eenie Creek Road roundabout requiring medical treatment. On Beckmans Road, from EumundiNoosa Road to Cooroy-Noosa Road, 15 vehicle crashes were reported. These included 10 hospitalisations, 2 requiring medical treatment, and 3 minor injuries.
No pedestrian-involved crashes were reported on Beckmans Road during this period; however, there was one prior incident involving a pedestrian occurred on Beckmans Road near Sea Eagle Drive in 2017.

Question 2
Can Council arrange traffic volume road tube data be provided or collected in relation to a safe pedestrian crossing on Eumundi-Noosa Road?
Response provided by Shaun Walsh, Acting Director Infrastructure Services Thank you again for the question. Council does collect traffic volume data on Eumundi-Noosa Road and traffic counts for Eumundi-Noosa Road can be provided. Council is currently undertaking an update to the Noosa Traffic Study using contemporary traffic data and is expected to be completed by June 2025.
This study is a critical technical document that will guide infrastructure planning for the next 30 years. Council will analyse the data to determine the need for various traffic improvement projects, including safer pedestrian crossings. Council will use this data to substantiate traffic improvements including enhanced pedestrian crossing facilities. Council can also collect pedestrian data to substantiate improvements.

8.3. LINDA MARTIN

Question 1
When will the Noosa Council's Noosa Traffic Study Update be completed and findings be released specifically in relation to a safe pedestrian crossing on Eumundi- Noosa Road in the vicinity between Beckmans and Rene Street Roundabout?
Response provided by Shaun Walsh, Acting Director Infrastructure Services Thank you for the question. Firstly, Council acknowledges the challenges of crossing these busy sections of road. Council has approved the update to the Noosa Traffic Study as part of the 2024/25 budget. The study is currently in progress and is expected to be completed by June 2025. This study is a critical technical document that will guide infrastructure planning for the next 30 years.
Council will analyse the data to determine the need for various traffic improvement
ORDINARY MEETING MINUTES 21 NOVEMBER 2024

projects, including safer pedestrian crossings. It is also noted that Council’s Walking and Cycling Strategy has also identified the need for safer, more convenient pedestrian crossings on Eumundi-Noosa Road. Any proposed traffic improvements projects will be subject to Council’s budget deliberations. Council can also use the Traffic Study to support grant applications. Council will certainly undertake public consultation program as part of any approved projects.

Question 2
How exactly is safe access to the new footpath being constructed as part of the Tewantin Bypass on Eumundi Noosa Road to be gained with the current non connecting paths and lack of a safe pedestrian crossing issue in the vicinity?
Response provided by Shaun Walsh, Acting Director Infrastructure Services Thanks again for the question. The intersections of Beckmans Road, EumundiNoosa Road is part of Council managed road infrastructure, but the proposed upgrades, including the Beckmans Road duplication, also known as the Tewantin Bypass, are subject to Department of Transport and Main Roads funding under a long-standing commitment by the Queensland Government. The Department of Transport and Main Roads have currently committed $8.5million for planning future stages of the Tewantin Bypass. Only preliminary concepts have been prepared, and design is yet to commence. Council acknowledges the challenges of crossing this busy section of road and has identified the need for safer, more convenient pedestrian crossings in this locality and will be advocating for this outcome as part of negotiations with the Department of Transport and Main Roads.

8.4. SHARON CHORENGEL

Question 1
In what timeframe will Noosa Shire Council find a resolution to the amount of traffic accidents along Beckmans Road? In the last few years there have been 7 accidents directly in front of our home - some had police presence and some people required hospitalisation, for others it was vehicle damage. For my sister she is left with permanent injuries and her vehicle was written off. On a weekly basis there is abuse to ourselves, visitors, tradespeople etc. while accessing our driveway. This occurs accessing our driveway from both directions.
Response provided by Shaun Walsh, Acting Director Infrastructure Services Thank you for the question. Firstly, I have asked the matter of speed and accidents on Beckmans Road to be tabled at the next Traffic Advisory Meeting. This meeting includes representatives from Noosa Council, Queensland Police Service and the Department of Transport and Main Roads and can consider various and immediate safety initiatives which may include speed reduction and better signage. The next meeting is scheduled for January, and I would be pleased to provide an update after the meeting. In regard to the longer term solution, the Beckmans Road duplication, also known as the Tewantin Bypass, are subject to Department of Transport and Main Roads funding under a long standing commitment by the Queensland Government. The Department of Transport and Main Roads have currently committed $8.5 million for planning future stages of the Tewantin Bypass.
Council, along with our state member, are advocating strongly to advance this project as soon as possible with the newly elected State Government, as it is a critical part of Noosa’s traffic network and current arrangements are unsatisfactory due to congestion and safety incidents.

Question 2
Nil.
ORDINARY MEETING MINUTES 21 NOVEMBER 2024

9. MAYORAL MINUTES

Nil.

10. NOTIFIED MOTIONS

10.1. NOOSAVILLE FORESHORE INFRASTRUCTURE MANAGEMENT PLAN AND
OUTSOURCING EFFECTIVENESS REVIEW

Motion
Moved: Cr Amelia Lorentson
Seconded: Cr Karen Finzel
That Council:
A. Request the CEO to provide a report on the process followed for the Noosaville Foreshore Infrastructure Management Plan, which includes an overview of the procurement process, identification of risks, reasons for any scope changes or variations, and details on resources utilized (staff, consultants, contractors). The report should also cover industry benchmarking and key lessons learned, demonstrating the effectiveness of the approach taken in developing the masterplan.
B. As part of the 2025/26 Budget development, Council receives a report in 2025 on the feasibility, scope, and resourcing required to establish a framework for reviewing the effectiveness of outsourcing arrangements (contractors, consultancies, etc.). This framework should assess key contracts and consultancies across areas such as value for money, service levels, procurement and contracting practices, and internal versus external resourcing. The framework should align with the Council’s Long Term Financial Plan, the upcoming Revenue Diversification and Optimisation Plan, and the principles outlined in the Financial Sustainability Policy.

Amendment
Moved: Cr Nicola Wilson
Seconded: Cr Jessica Phillips
That Item B be removed.
For: Crs Wilson, Phillips, Wegener, Wilkie, Stockwell and Finzel Against: Cr Lorentson Carried.

Council Resolution
Moved: Cr Amelia Lorentson
Seconded: Cr Karen Finzel
That Council:
A. Request the CEO to provide a report on the process followed for the Noosaville Foreshore Infrastructure Management Plan, which includes an overview of the procurement process, identification of risks, reasons for any scope changes or variations, and details on resources utilized (staff, consultants, contractors). The report should also cover industry benchmarking and key lessons learned, demonstrating the effectiveness of the approach taken in developing the masterplan.

For: Crs Lorentson, Wilkie, Finzel, Phillips and Wilson
Against: Crs Wegener and Stockwell
Carried.
ORDINARY MEETING MINUTES 21 NOVEMBER 2024

11. CONSIDERATION OF COMMITTEE REPORTS

11.1. AUDIT & RISK COMMITTEE REPORT - 25 OCTOBER 2024

ATTENDANCE & APOLOGIES

COMMITTEE MEMBERS
Cr Tom Wegener
Cr Nicola Wilson
Timothy Cronin (Chair)
Ian Rushworth

NON COMMITTEE MEMBERS
Chief Executive Officer, Larry Sengstock
Director Corporate Services, Trent Grauf
Financial Services Manager, Pauline Coles
Governance Advisor, Alexandra Nolan
Governance Advisor, Aisling Morton-Adair
Workplace Health & Safety Coordinator, Craig Hodgson
KPMG, Thomas Cook
KPMG, Erin Neville-Stanley
QAO, Chantelle Hanna

APOLOGIES
Executive Officer, Internal Audit & Corporate Performance Debra Iezzi Governance Manager Diana Stewart

COMMITTEE RECOMMENDATIONS TO COUNCIL

1. QAO EA REPORTS
That Council Note the Queensland Audit Office 2024 Closing Report provided by the Queensland Audit Office (QAO) to the Audit & Risk Committee dated 25 October 20204.

2. 2023-2024 ANNUAL FINANCIAL STATEMENTS
That Council note the report by the Financial Services Manager to the Audit and Risk Committee dated 25 October 2024 and approve the 2023/24 Annual Financial Statements for signature by the Mayor and Chief Executive Officer.

3. NOOSA SHIRE COUNCIL ANNUAL REPORT 2023 - 2024
That Council note the report by the Governance Manager to the Audit & Risk Committee Meeting dated 25 October 2024 regarding corporate reporting and:
A. Note Council’s draft Annual Report for 2023-24 financial year.

Council Resolution
Moved: Cr Tom Wegener
Seconded: Cr Karen Finzel
That the report of the Audit & Risk Committee dated 25 October 2024 be received and the recommendations therein be adopted.
Carried unanimously.
ORDINARY MEETING MINUTES 21 NOVEMBER 2024

11.2. PLANNING & ENVIRONMENT COMMITTEE REPORT - 12 NOVEMBER 2024

ATTENDANCE & APOLOGIES

COMMITTEE MEMBERS
Cr Amelia Lorentson (Chair)
Cr Brian Stockwell
Cr Tom Wegener
Cr Frank Wilkie

NON COMMITTEE MEMBERS
Nil.

EXECUTIVE
Chief Executive Officer Larry Sengstock
Director Strategy & Environment, Kim Rawlings
Director Development & Regulation Richard MacGillivray
Acting Director Infrastructure Services Shaun Walsh

APOLOGIES
Nil.

COMMITTEE RECOMMENDATIONS TO COUNCIL

5.1. PLANNING & ENVIRONMENT COURT APPEAL NO 2611 OF 2024 -
MCU23/0105 APPLICATION FOR A MATERIAL CHANGE OF USE FOR
MULTIPLE DWELLING (6 SMALL DWELLINGS), FOOD AND DRINK OUTLET
AND OFFICE AT 2 BOTTLEBRUSH AVENUE, NOOSA HEADS CLOSURE OF
THE MEETING TO THE PUBLIC
That Council note the report by the Manager Development Assessment to the Planning and Environment Committee Meeting dated 12 November 2024 regarding Planning & Environment Court Appeal 2611 of 2024 and agree to defend the appeal.

6.1. PLANNING APPLICATIONS DECIDED BY DELEGATED AUTHORITY -
SEPTEMBER 2024
That Council note the report by the Development Assessment Manager to the Planning & Environment Committee Meeting 12 November 2024 regarding applications that have been decided by delegated authority for September 2024 as per Attachment 1 to the Report.

Council Resolution
Moved: Cr Amelia Lorentson
Seconded: Cr Brian Stockwell
That the report of the Planning and Environment Committee meeting dated 12 November 2024 be received and the recommendations therein be adopted.
Carried unanimously.

Cr Wilson left the meeting.
ORDINARY MEETING MINUTES 21 NOVEMBER 2024

11.3. SERVICES & ORGANISATION COMMITTEE REPORT - 12 NOVEMBER 2024

ATTENDANCE & APOLOGIES

COMMITTEE MEMBERS
Cr Nicola Wilson (Chair)
Cr Karen Finzel (via Microsoft Teams)
Cr Jessica Phillips

NON COMMITTEE MEMBERS
Cr Amelia Lorentson
Cr Tom Wegener

EXECUTIVE
Chief Executive Officer Larry Sengstock
Director Development & Regulation Richard MacGillivray
Director Corporate Services Trent Grauf
Acting Director Infrastructure Services Shaun Walsh

APOLOGIES
Cr Frank Wilkie

COMMITTEE RECOMMENDATIONS TO COUNCIL

5.1. COUNCIL MEETING SCHEDULE – 2025
That Council note the report by the Chief Executive Officer to the Services & Organisation Committee Meeting dated 12 November 2024 and A. Approve the Council Meeting schedule for January-December 2025 as set out in Attachment 1 to the Report; and B. Note Council's commitment to community engagement, and in particular holding Ordinary Meetings in the community. Times and venue of ordinary meetings may be changed by council resolution in order to facilitate this.

5.2. PEREGIAN BEACH SURF LIFESAVING CLUB - FUNDING REQUEST AND
UPDATE ON OPERATIONS
In accordance with Chapter 5B of the Local Government Act 2009, Cr Finzel provided the following declaration to the meeting of a declarable conflict of interest in this matter: I, Cr Finzel, inform the meeting that I have a declarable conflict of interest in relation to the Peregian Beach Surf Life Saving Club Community Grant Application, as Leigh McCready, who worked as a volunteer in my 2020 “Future Noosa” election campaign is the current President of the Peregian Beach Surf Lifesaving Club. As Mrs McCready is not a close associate or related party and has never given me a gift or a loan, I believe a reasonable person would agree that I able to make an impartial decision on the matter. Therefore, I will choose to remain in the meeting room. However, I will respect the decision of the meeting on whether I can remain and participate in the decision.

That Services & Organisation Committee Agenda Item 5.2 be referred to the General Committee for further consideration.

5.3. ADOPTION OF NOOSA COUNCIL STRATEGIC LAND ACTIVATION
POLICY
That Council note the report by the Director Corporate Services to the Services and Organisation Committee dated 12 November 2024 and adopt the Strategic Land Activation Policy, provided at Attachment 1 to the report.
ORDINARY MEETING MINUTES 21 NOVEMBER 2024

6.1. CAPITAL PROGRAM 2024/25 DELIVERY STATUS
That Council note the report by the Infrastructure Planning Design and Delivery Manager to the Services & Organisation Committee Meeting, 12 November 2024, providing an update on the delivery of the 2024/25 Capital Works Program as at 30 September 2024.

7.1. CONFIDENTIAL - NOT FOR PUBLIC RELEASE - RENEWAL OF STATE
LEASE FOR NOOSAVILLE SLIPWAY AT 3 MILL STREET, NOOSAVILLE
That Council
A. Note the report by the Property Advisor to the Services & Organisation Committee dated 12 November 2024 regarding renewal of the State Lease for the Noosaville Slipway at 3 Mill St., Noosaville; B. Agree to decline the Department of Resource's offer to enter a new term lease for the site.
C. Authorise the CEO to write to the Department advising it of Council's decision.

7.2. CONFIDENTIAL - NOT FOR PUBLIC RELEASE - EXPRESSION OF
INTEREST IN COUNCIL-OWNED INDUSTRIAL LAND
That Council note the report by the Director Corporate Services to the Services & Organisation Committee Meeting dated 12 November 2024 and; A. Invite Expressions of Interest (EOI) pursuant to section 228(3)(a) and (b) Local Government Regulation 2012 (Qld), to dispose (via lease) of 25-29 Jarrah Street, Cooroy (including Lots 6, 7 and 8 of SP262436).
B. Note that it is in the public interest to invite expressions of interest before inviting written tenders for the following reasons:
1. It will allow all interested parties to express their interest in utilising the Land.
2. It enables Council to consider proposals that may be submitted by respondents with a demonstrated plan and capability to achieve Council’s desired outcomes for the Land before progressing to a select tender phase from a shortlist of EOI respondents.
3. For respondents it reduces the time and expense associated with preparing a full tender submission, as only those shortlisted from EOI will be invited to do so.
4. It maximises Council’s resources in the tender process by reducing the number of full tender submissions needing evaluations.
C. Request that the CEO report to a future Council meeting detailing the outcomes of the EOI, including the recommendation of a shortlist from which to invite written tenders, for Council’s further consideration.

Council Resolution
Moved: Cr Jessica Phillips
Seconded: Cr Karen Finzel
That the report of the Services & Organisation Committee meeting dated 12 November 2024 be received and the recommendations therein be adopted except where dealt with by separate resolution.
Carried unanimously.
ORDINARY MEETING MINUTES 21 NOVEMBER 2024

11.4. GENERAL COMMITTEE MEETING REPORT - 18 NOVEMBER 2024

ATTENDANCE & APOLOGIES

COMMITTEE MEMBERS
Cr Brian Stockwell (Chair)
Cr Karen Finzel
Cr Amelia Lorentson
Cr Jessica Phillips
Cr Tom Wegener
Cr Frank Wilkie
Cr Nicola Wilson

EXECUTIVE
Chief Executive Officer Larry Sengstock
Acting Director Infrastructure Services Shaun Walsh (via Microsoft Teams) Director Development & Regulation Richard MacGillivray Director Strategy & Environment Kim Rawlings Director Corporate Services Trent Grauf

APOLOGIES
Nil.

COMMITTEE RECOMMENDATIONS TO COUNCIL

5.1. PEREGIAN BEACH SURF LIFESAVING CLUB - FUNDING REQUEST AND
UPDATE ON OPERATIONS (REFERRED FROM SERVICES &
ORGANISATION DATED 12 NOVEMBER 2024)

In accordance with Chapter 5B of the Local Government Act 2009, Cr Finzel provided the following declaration to the meeting of a declarable conflict of interest in this matter:
I, Cr Finzel, inform the meeting that I have a declarable conflict of interest in relation to the Peregian Beach Surf Life Saving Club, as Leigh McCready, who worked as a volunteer in my 2020 “Future Noosa” election campaign is the President of the Peregian Beach Surf Lifesaving Club. As Mrs McCready is not a close associate or related party and has never given me a gift or a loan, I believe a reasonable person would agree that I able to make an impartial decision on the matter. Therefore, I will choose to remain in the meeting room. However, I will respect the decision of the meeting on whether I can remain and participate in the decision.
Council Resolution
Moved: Cr Frank Wilkie
Seconded: Cr Brian Stockwell
That Council note the declarable conflict of interest by Cr Finzel and determine that Cr Finzel participates and votes on this matter because Council believes that a reasonable person would trust that the final decision is made in the public interest.
Carried unanimously.
Crs Finzel and Lorentson did not vote on the above motion.

In accordance with Chapter 5B of the Local Government Act 2009, Cr Lorentson provided the following declaration to the meeting of a declarable conflict of interest in this matter:
ORDINARY MEETING MINUTES 21 NOVEMBER 2024

I, Cr Lorentson, inform the meeting that I have a declarable conflict of interest in this matter as my daughter Giorgia Lorentson and son Ben Lorentson are employed by Surf Life Saving Queensland (SLSQ) as casual lifeguards. It could be viewed that I have a have a conflict of interest, however I do not believe a reasonable person could have a perception of bias as my daughter and son’s employment is of a casual nature and not exclusively bound to SLSQ. Therefore, there is no benefit or loss specific to my daughter and son, from the outcome of this application. Therefore, I will choose to remain in the meeting room. However, I will respect the decision of the meeting on whether I can remain and participate in the decision.
Council Resolution
Moved: Cr Frank Wilkie
Seconded: Cr Jessica Phillips
That Council note the declarable conflict of interest by Cr Lorentson and determine that Cr Lorentson participates and votes on this matter because Council believes that Cr Lorentson would be able to make an impartial decision in the community interest.
Carried unanimously.
Crs Lorentson and Finzel did not vote on the above motion.

Council Resolution
Moved: Cr Brian Stockwell
Seconded: Cr Amelia Lorentson
That Council note the report by the Property Manager, Development and Regulation to the Services and Organisation Committee dated 12 November 2024 and:
A. Agree to consider as part of the 2025-2026 budget deliberations the allocation of $46,000 per annum plus CPI for a total of two years commencing 2025-2026 to fund SLSQ contract lifeguard services on Saturdays only in the September to May surf lifesaving patrol season for the purposes of providing lifesaving service continuity at Peregian Beach subject to the Lessee:
1. Providing annual reporting of progress toward establishment of the new Peregian Beach SLSC for a further two years of operations;
2. Submitting an updated 3 year Strategic Plan endorsed by Surf Lifesaving Queensland prior to 30 June 2025;
3. Submitting a Building Works Plan Schedule prior to 30 June 2025 detailing proposed club building works including major maintenance, renovation and extension works for the remainder of the current lease period, noting that Council officers will assist with the development of the club’s Building Works Schedule as appropriate;
4. Agreeing that opportunities for ratepayer financial support will be by application through Council’s community grants program and no commitment is provided by Council for direct ratepayer financial support
5. Agreeing that building maintenance will be at Council’s discretion subject to Council’s independent assessment and asset maintenance planning.
B. Note that any future PBSLSC proposal to assume responsibility for all patrolling days in the September to May lifesaving season will be subject to approval by Surf Lifesaving Queensland; C. Note Peregian Beach Surf Lifesaving Club’s request to increase Junior Activities (Nippers) enrolments subject to Surf Lifesaving Queensland approval; D. Authorise the CEO to:
1. Monitor operation of the bin storage area located adjacent to Peregian Beach SLSC and investigate short and long term options to manage the impacts of the area to improve club amenity;
ORDINARY MEETING MINUTES 21 NOVEMBER 2024

2. Examine stormwater and drainage issues currently impacting club operations; and E. Agree that requests for funding resulting from the bin storage and drainage and stormwater investigations will be referred to future budget deliberations as appropriate.
Carried unanimously.

6.1. FINANCIAL PERFORMANCE REPORT – OCT 2024
That Council note the report by the Financial Services Manager to the General Committee Meeting dated 18 November 2024 outlining the October 2024 year to date financial performance against budget, including changes to the financial performance report with the inclusion of key financial sustainability indicators.

6.2. NOOSA SHIRE COUNCIL ANNUAL REPORT 2023 - 2024
That Council note the report by the Governance Manager to the General Committee meeting dated 18 November 2024 regarding corporate reporting and:
A. Adopt the Noosa Shire Council 2023-2024 Annual Report incorporating the audited Financial Statements for 2023-2024 financial year as provided at Attachment 1.
B. Authorise the Chief Executive Officer to make any required minor amendments to the document prior to publication.

6.3. OPERATIONAL PLAN 2024-25 Q1 QUARTERLY REPORTING
That Council note the report by the Chief Executive Officer to the General Committee dated 18 November 2024 regarding the 2024-25 Operational Plan and:
A. Note the progress report for Q1 2024-25 Operational Plan to 30 September 2024 provided as Attachment 1; B. Note the comments on the progress of all initiatives identified provided as Attachment 2; and C. Note the status of Council's Key Performance Indicators as provided as Attachment 3.

6.4. 2024 LGAQ CONFERENCE - NOOSA COUNCIL MOTIONS CARRIED
That Council note the report by the Chief Executive Officer to the General Committee Meeting dated 18 November 2024 detailing the final seven (7) motions by Noosa Council which were carried at the Local Government Association of Queensland (LGAQ) Annual Conference 2024.

Council Resolution
Moved: Cr Tom Wegener
Seconded: Cr Jessica Phillips
That the report of the General Committee meeting dated 18 November 2024 be received and the recommendations therein be adopted except where dealt with by separate resolution.
Carried unanimously.
ORDINARY MEETING MINUTES 21 NOVEMBER 2024

12. ORDINARY MEETING REPORTS

12.1. 2024-2025 COMMUNITY PROGRAM FUNDING - COMMUNITY PROJECT
GRANTS (ROUND TWO) - EVENTS

In accordance with Chapter 5B of the Local Government Act 2009, Cr Wegener provided the following declaration to the meeting of a declarable conflict of interest in this matter:
I, Cr Wegener, inform the meeting that I have a declarable conflict of interest in this matter in relation to the Events Grants funding request from Noosa International Surfilm Festival. I am a member of the Noosa International Surfilm Festival Committee. As a result of my conflict of interest I will now leave the meeting room while the matter is considered and voted on.

Cr Wegener left the meeting.

Council Resolution
Moved: Cr Jessica Phillips
Seconded: Cr Karen Finzel
That Council note the report by the Community Connection Manager to the Ordinary Meeting dated 21 November 2024 and approve Round Two 2024-2025 Community Project Grants - Events provided in Attachment 1 to this report.
Carried unanimously.

Cr Wegener returned to the meeting.

12.2. 2024-2025 COMMUNITY PROGRAM FUNDING – COMMUNITY PROJECT
GRANTS (ROUND TWO) – PROGRAM/PROJECTS

Council Resolution
Moved: Cr Brian Stockwell
Seconded: Cr Karen Finzel
That Council note the report by the Community Connection Manager to the Ordinary Meeting dated 21 November 2024 and approve Round Two 2024-25 Community Project Grants – Program/Projects provided in Attachment 1 to this report.
Carried unanimously.

12.3. 2024-2025 COMMUNITY PROGRAM FUNDING - COMMUNITY PROJECT
GRANTS (ROUND TWO) - INFRASTRUCTURE

In accordance with Chapter 5B of the Local Government Act 2009, Cr Phillips provided the following declaration to the meeting of a declarable conflict of interest in this matter:
I, Cr Jessica Phillips, declare I have a declarable conflict of interest in relation to the Infrastructure grant funding application by the Noosa Netball Association Inc as my close family friend, Fran Sadlier, is on the building sub-committee and a long-term member of the Tewantin Netball Courts. Although I have a declarable conflict of interest, I do not believe a reasonable person could have a perception
ORDINARY MEETING MINUTES 21 NOVEMBER 2024

of bias because the position she holds is not a decision maker, nor is she an executive committee member: neither I nor my family friend stand to gain a personal or material benefit from the decision over and above what other club members would gain. Therefore, I will choose to remain in the meeting room, however I will respect the decision of the meeting on whether I can remain and participate in the decision.
Council Resolution
Moved: Cr Karen Finzel
Seconded: Cr Amelia Lorentson
That Council note the declarable conflict of interest by Cr Phillips and determine that Cr Phillips participates and votes on this matter because Council believes that Cr Phillips would be able to make an impartial decision in the community interest.
Carried unanimously.
Cr Phillips did not vote on the above motion.

Council Resolution
Moved: Cr Amelia Lorentson
Seconded: Cr Brian Stockwell
That Council note the report by the Community Connection Manager to the Ordinary Meeting dated 21 November 2024 and approve Round Two 2024-2025 Community Project Grants - Infrastructure as provided in Attachment 1 to this report.
Carried unanimously.

12.4. 2024-2025 COMMUNITY PROGRAM FUNDING - COMMUNITY PROJECT
GRANTS (ROUND TWO) - EQUIPMENT

Council Resolution
Moved: Cr Brian Stockwell
Seconded: Cr Karen Finzel
That Council note the report by the Community Connection Manager to the Ordinary Meeting dated 21 November 2024 and approve Round Two 2024-25 Community Project Grants – Equipment provided in Attachment 1 to this report.
Carried unanimously.

12.5. 2024-2025 COMMUNITY GRANTS PROGRAM - COMMUNITY PROJECT
GRANTS (ROUND TWO) - SUMMARY

Council Resolution
Moved: Cr Jessica Phillips
Seconded: Cr Tom Wegener
Council note the report by the Community Connection Manager to the Ordinary Meeting dated 21 November 2024 and approve the 2024-25 Round Two Community Project Grants to the total value of $192,744.
Carried unanimously.

13. CONFIDENTIAL SESSION

Nil.
ORDINARY MEETING MINUTES 21 NOVEMBER 2024

14. NEXT MEETING

The next Ordinary Meeting will be held at Council Chambers, 9 Pelican St, Tewantin on Thursday 19 December 2024 at 10.00am.

15. MEETING CLOSURE

The meeting closed at 6.47pm.